Minutes of Gedney Parish Council Meeting Held at Gedney Drove End Village

MINUTES OF GEDNEY PARISH COUNCIL MEETING HELD AT GEDNEY DYKE VILLAGE HALL ON TUESDAY 12TH AUGUSTY 2008 COMENCING AT 7.45PM

In Attendance /

Action

Presiding over the meeting Cllr H Piggins
Cllr J Piggins Cllr M Hutchison
Cllr R Roscher Cllr A Hargreaves
Cllr D Wilson Cllr W Webb
Cllr D Sones
Also present Mrs J Ripley, Parish Clerk and three members of the public.
The Chairman welcomed all present.

ITEM No 1 – APOLOGIES FOR ABSENCE

/ 121/08
None
ITEM No 2 – DECLARATIONS OF INTEREST / 122/08
Cllr Hutchison declared an interest in item 9 as her husband drives a Call Connect Bus.
Cllr Webb declared an interest in item16, as he is a churchwarden and item 19 as he is on Victory hall committee and a trustee of the hall.

ITEM No 3 – SIGNING OF THE MINUTES

/ 123/08
Notes from the last meeting held on 8th July 2008 were read, approved and signed by the chairman.

ITEM No 4 – POLICE MATTERS

/ 124/08
Cllr Sones informed the council that there had recently been a very good police presence in Gedney Drove End and Cllr Roscher told council that he had a police response from Boston.
ITEM No 5 – TO DISCUSS APPLICATIONS FOR CO- OPTION TO COUNCIL
NONE
ITEM No 6 – DISTRICT COUNCILORS REPORT
District Councillor was not present
ITEM 7 – CLERKS REPORT
The trees at Memorial Lane Gedney Dyke have been inspected by Nigel Sardeson (Planning & Conservation Officer) and found to be safe.
The trees at the entrance to Batemans Close have been inspected by Elmer Fisher (SHDC Parks and Grounds) and have been found to be unsafe and in urgent need for attention, a cost code is needed from housing and then trees will be seen to ASAP.
Contact lists for notice boards have been updated and distributed.
Faulty streetlight NO 0414 has been reported.
Letter has been sent to Rose Brown on behalf of the council accepting her resignation and arranging a handover of administration.
Letters have been sent to Parishioners with regards to the council’s findings on the Parish inspection.
Planning Enforcement has been contacted with regard to the Councils findings on the inspection.
Tender packs have been sent out for the 2009 Grass maintenance contract.
Notice boards have been ordered for Gedney and for Dawsmere cemetery.
Enquiries have been made to SHDC regarding the possibility of a further 21-year lease and the placing of play equipment at Batemans close.
Gedney are through to the final of The Best Kept Village competition (next round to be judged during August)
Lincolnshire & Nottinghamshire Air Ambulance have sent a thank you and Certificate for the councils donation
Christ Church Dawsmere has sent a thank you to the Council for their grant. As has St Mary Magdalene, Gedney.
Clement Keys, the external auditor has been in touch with a few matters for clarification, hopefully these have been dealt with. / 125/08
126/08
127/08
ITEM No 8 – FINANCIAL MATTERS
a)Council RESOLVED to pay Gedney Victory Hall the Grant allocated for 2008/09 as financial accounts have now been received and show a need for financial support.
b) Accounts for Payment:
Date / Payee / Item / Chq No / Net / VAT / Gross
12/8/08 / Mrs Ripley / Salary July / 101581 / £587.73 / £587.73
12/8/08 / Mrs Ripley / Expenses July / 101582 / £182.75 / £182.75
12/8/08 / Gedney Dyke Village Hall / Rent / 101583 / £120.00 / £120.00
12/8/08 / SHDC / Rent Batemans Close / 101584 / £5.00 / £5.00
12/8/08 / Came & co / Insurance play equip / 101585 / £116.52 / £116.52
12/8/08 / Thos Peatling / Drinks for opening / 101586 / £31.47 / £31.47
12/8/08 / Miss J Collett / Catering for opening / 101587 / £87.25 / £87.25
12/8/08 / Malc Firth / Ground Maintenance / 101588 / £417.00 / £72.98 / £489.98
12/8/08 / SLCC / Training / 101589 / £85.00 / £14.88 / £99.88
12/8/08 / Mrs R Brown / Wages / 101590 / £166.66 / £166.66
12/8/08 / Victory Hall / Grant / 101591 / £500.00 / £500.00
Money Received:
LCC Grant Money £14246.00
ITEM No 9- TO DISCUSS CHANGE IN COLLECTION POINTS FOR CALL CONNECT BUS
Following a discussion it was agreed that parishioners could still be collected form their homes and that councillors would inform them of this. Cllr Webb informed council that Gedney now have a new Voluntary Car Scheme driver, Mrs Jill Duffy.
ITEM No 10 – CORRESPONDENCE

SHDC – Copies of meeting agendas and minutes
Cllr Marthews – Copies of letters relating to Elgoods field
Lincs Criminal Justice Board – posters
Peele Community College – Thank you for donation
SHDC – Conf from Enforcement officer to look into 1 Engine Dyke
Victory Hall Management Committee – request for donation/grant
Lincolnshire Road Safety – Changes to Roundabout A17/B1359
Clement Keys – Questions for Audit
Came & Co – inv for play equipment insurance
Christ Church Dawsmere – Thank you for Grant
Letter from Dawsmere PCC – Thank you for grant
Sargent Duncan Ashwell- Thank you for open day.
Community Lincs – Play area safety training
Community Lincs – Best Kept Village Finals
LCC – Highways A17/Priestfield Drove sign
SHDC – acknowledgement of my letter to Legal Dept
SHDC – Elected Members Seminar
Legal Services _ Batemans Close
East Midlands Fire and Rescue – New Control Centre
H M Rev & Customs – New Tax code
SHDC – a2b posters

/ 128/08
129/08
130/08

ITEM No 11– HIGHWAYS AND FOOTWAYS

/ 131/08
a)Clerk reported that reply had been received from Highways regarding the
request for warning signs on the A17 at the junction with Priestfield Drove.
Highways did not feel that this was warranted, council RESOLVED for the clerk to write requesting this as it was felt to be a VERY dangerous junction.
b)Lincolnshire Road Safety Partnership is doing Roundabout Local Safety Scheme Improvements to the roundabout at A17 and B1359.
ITEM No 12 – PLANNING MATTERS

Applications

H06/0734/08 Mr T McInally, Hayfield cottage, Main Rd, Gedney Drove End
Change of use from village shop (originally garage) to play room
Council Support this application
H06/0744/08 Mr G Collishaw, JWD Holdings, Old Fen Dike, Holbeach St Johns
Proposed extension to form additional offices and alterations
Council Support this application
H06/0842/08 Mrs S Leader, The Old Ship Inn, Marsh Rd, Lutton Marsh, Spalding
Proposed single-storey extension to side of dwelling
Council Support this application
H06/0822/08 Mr A Jamieson, Ryecroft, Ryefield Lane, Ravens Clough, Gedney Fen
Erection of stable block and training room
Council Support this application
H06/0803/08 Mr A Gillett, Homstead, Hallgate, Gedney
Proposed replacement dwelling
Council Support this application

Appeals

Drove End

Determinations

Approval

H06/0617/08 Mr & Mrs D Wilson, Chartwell, 83 Gedney Rd, Long Sutton
Proposed extension. Alteration and erection of a detached double garage
H06/0703/08 Smith & Munson Ltd, Glenfield House, Ropers Gate, Gedney
Proposed steel framed general purpose and cold storage agricultural building (532 Sq m)
Refusal:
None / 132/08
ITEM No 13 – TO DISCUSS PLAY AREAS / 133/08

Play areas and equipment for Gedney/Gedney Church End/Gedney Dyke:

Following a discussion sites for play equipment, it was RESOLVED to contact SHDC and make enquiries about renewing the lease on Batemans close, Gedney and their allowance of play equipment on this site, Council will await the outcome of this before anything further is done.

Inspection of play areas/Training

It was RESOLVED for the clerk to supply Cllr Sones, Cllr Roscher and
Cllr J Piggins with tick box forms for them to fill in when checking the play areas at
Gedney Drove End on a weekly rotor.

Age limit & NO Dog sign for play equipment at Gedney Drove End

Clerk to find out more information on age limits for equipment and report to next meeting. It was RESOLVED for Cllr H Piggins to purchase two 2x NO DOG” signs for the new play area. Cllr Roscher will put up all the plaques and signs.

To discuss vandalism to football hut at Queen Mother Memorial Park

Council were informed that both doors on the football hut have been smashed in.
Council RESOLVED to find someone to remove the hut, to be finalised at next meeting.
ITEM N0 14 – TO DISCUSS CEMETERY MATTERS / 134/08

Training Seminar for Clerk.

Council RESOLVED for the Clerk to attend a training seminar on Cemeteries.

Hedge around garden of rest

Council RESOLVED for the clerk to obtain a quotation for the setting of a hedge and the removal of the bollards and chain. If this is acceptable free hedging will be ordered.
ITEM No 15 – CCTV FOR VILLAGE HALLS / 135/08
Cllr Soans showed Council a quotation for all three Village halls for CCTV. Cllr H Piggins explained that as the Council did not own any of the halls it was not their responsibility to provide this service. It was suggested that the Village Halls apply to the Windcluster Trust Fund for Grant funding.
ITEM N0 16 TO DISCUSS COMPLAINTS ABOUT GEDNEY CHURCHYARD
The clerk informed the council that a number of complaints had been received regarding the area at the back of Gedney Church yard being overgrown. The PCC have been made aware of this and are taking steps to rectify the matter. / 136/08
ITEM No 17 REPORT FROM CLLR PIGGINS ON OPENING OF NEW PLAY AREA
Cllr H Piggins gave the council a thorough report of the opening of the play area / 137/08
ITEM 18
To resolve on whether the council should move into closed session for discussion
of the following agenda items, on the grounds of confidentiality.
Council RESOLVED to go into closed session.
ITEM 19 TO DISCUSS GEDNEY VICTORY HALL
Following a lengthy discussion council RESOLVED for the clerk to send an amended version of her draft letter in reply to the Victory hall. / 138/08
139/08

ITEM No 20 –DATE OF NEXT MEETING

Next meeting to be held at Gedney Drove End Village Hall on 9th September at 7.30pm / 140/08

There being no further business the meeting was declared closed at 10.05 pm

Signed:Date:

Chairman

1Gedney Parish Council Minutes August 2008