STOW-MUNROE FALLS PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR BOARD MEETING

Monday February 17, 2014

CALL TO ORDER

The meeting was called to order at 7:00 pm by President Renninger.

PRESENT

David Renninger, President; Christina Gary, Tom Shubert, Vice President; Craig Mancuso, Secretary; Sara Drew, Ken Gessford, Ron Antal

OTHERS PRESENT

Doug Dotterer, Director, Linda Sutherland, Fiscal Officer

ABSENT

PUBLIC

Christina Getrost, Teen Librarian did a presentation on the highlights of her many Teen Programs that are offered through the Stow-Munroe Falls Public Library.

NEW BUSINESS

MOTION NO. 140217-1 APPROVE JANUARY 20, 2014 ORGANIZATIONAL MINUTES

Shubert moved, Antal seconded:

RESOLVED: That the Board Minutes of January 20, 2014 organizational meeting be accepted and approved.

All were in favor. Motion carried.

MOTION NO. 140217-2 APPROVE JANUARY 20, 2014_MINUTES______

Shubert moved, Antal seconded:

RESOLVED: That the Board Minutes of January 20, 2014 regular meeting be accepted and approved.

All were in favor. Motion carried

FINANCE

MOTION NO. 140217-3 APPROVE JANUARY TREASURER’S REPORT______

Drew moved, Shubert seconded:

RESOLVED: That the Board of Trustees approves the Treasurer’s Report for January 2014.

MTD BANK REPORT FOR MONTH 01-STOW-MUNROE FALLS PUB LIB
BANK / DESCRIPTION / Begin Mo Bal / MTD Deposit / MTD Withdrawal / MTD Tran In / MTD Tran Out / Balance
1 / MAIN CHECKING ACCOUNT / 216,039.98 / 94,084.71 / 314,184.19 / 200,000 / 0.00 / 195,940.50
2 / PAYROLL CHECKING ACCOUNT / 0 / 0 / 0 / 0 / 0.00
4 / BUILDING PROJECT CHECKING ACCT / 0 / 0 / 0 / 0 / 0 / 0.00
9 / IMPREST FUNDS / 300.00 / 0 / 0 / 0 / 0 / 300.00
20 / CERTIFICATES OF DEPOSIT / 0 / 0 / 0 / 0 / 0 / 0.00
21 / STAR OHIO - INVESTMENTS / 48,964.00 / 0.6 / 0 / 200,000 / 200,000.00 / 48,964.60
24 / STAR OHIO BLDG - INVESTMENTS / 75,084.84 / 0.91 / 0 / 0 / 0 / 75,085.75
29 / STAR PLUS OHIO - INVESTMENTS / 751,551.54 / 115.50 / 0 / - / 200,000.00 / 551,667.04
1,091,940.36 / 94,201.72 / 314,184.19 / 400,000.00 / 400,000.00 / 871,957.89

The roll being called on its adoption, the vote resulted as follows:

AYES: Gessford, Mancuso, Shubert, Antal, Drew, Gary, Renninger

NAYS:

Motion carried.

PROGRAM

DIRECTOR’S REPORT

MOTION NO. 140217-4 ACCEPT THE DIRECTOR’S REPORT ______

Drew moved, Gary seconded:

RESOLVED: That the Board of Trustees accepts the written Director’s report for the months of January/February 2014.

All were in favor. Motion carried.

DISCUSSION ITEMS

No discussion items.

BOARD COMMITTEES

BUILDING & GROUNDS

Mr. Gessford stated the Building and Grounds Committee will meet prior to the March Board meeting.

FINANCE

Mr. Antal stated the Finance Committee met prior to the Board meeting and the highest concern was the snow removal but everything else is in order.

HUMAN RESOURCES

Mr. Mancuso stated nothing to report.

LEGISLATION/RULES

Mrs. Gary stated the Legislation/Rules Committee recommends:

MOTION NO. 140217-5 AMEND EMPLOYEE POLICY – TIME AND METHOD OF SALARY PAYMENT

RESOLVED: That the Board of Trustees amends the Time and Method of Salary Payment Employee Policy to read as:

All employees are paid by bi-weekly, every other Thursday. Payroll deductions include Federal Income Tax, State Income Tax, City Income Tax, Medicare, Ohio Public Employees Retirement System (OPERS), and any court-ordered deduction.

All Stow-Munroe Falls Public Library employees receiving a payroll check must have the paycheck (after deductions) electronically deposited to a checking or savings account up to two (2) accounts.

The normal workweek shall consist of seven (7) days, beginning on Sunday and ending on Saturday. Each employee is required to maintain an accurate record of all time worked and all benefit time taken. Electronic tTime sheets must be completed and signed off by the end of his/her last workday of that pay period.

The employee’s failure to complete a time sheet may result in a delay of pay. Supervisors must sign off on the electronic time sheets. and submit time sheets to Tthe Finance Office must receive the benefit request forms on the Monday morning following the end of the pay period.

All were in favor. Motion carried.

Mrs. Gary stated the Legislation/Rules Committee recommends:

MOTION NO. 140217-6 AMEND BOARD POLICY – PATRON BEHAVIOR______

RESOLVED: That the Board of Trustees amends the Patron Behavior Board Policy to read as:

The Stow-Munroe Falls Public Library staff welcomes all patrons, young and old alike, who by their presence acknowledge the responsibility to maintain an atmosphere conducive to the best use of the library and its services. Patrons must be considerate of others while they browse, read, aspire, study, ponder, research, do homework, discover, photocopy, use computers and/or attend programs.

Behaviors which may result in a person being asked to leave the library include, but are not limited to:

·  Abuse or misuse of library property, facilities or the library vehicle

·  Abusive, vulgar, threatening or excessively loud language or gestures

·  Aimless/restless roaming

·  Animals, except those used to aid persons with disabilities or that are part of a library-sponsored program

·  Any other illegal activity

·  Any portable audio-visual player or devices used at a disruptive noise level

·  Destruction of library property

·  Disorderly conduct

·  Disrespect of staff

·  Eating or drinking (except bottled water) (beverages are allowed as long as they have a lid on them)

·  Entering non public workspaces or office areas

·  Excessive Displays of Affection

·  Fighting or wrestling

·  Loitering

·  Rough housing

·  Rowdiness

·  Running in the library

·  Sleeping

·  Tampering with, altering, editing, or damaging computer hardware and/or software

·  Theft

·  Throwing items

·  Unsuitable dress (no shirt or no shoes)

·  Use of emergency exits other than during an emergency

·  Use of personal items not intended for public display

·  Use of tobacco, alcohol, or illegal drugs

·  Using roller blades, roller skates, shoes with rollers on bottom, skate boards, or other sports equipment in the library or on library property

·  Vandalism

·  Violating the library Internet Policy

Any other act(s) not covered above which threaten an individual, public or staff, library property, library materials, library facilities or the library vehicle.

In Addition:

Cell phone ringers must be set to “Vibrate” or turned off upon entering the library. Users of electronic devices will be asked to move to a designated area if ringers or conversations are disruptive to people around them.

Restrooms should be used by the appropriate gender as labeled on the door with the exception of a parent with a small child.

Patrons are responsible for their personal belongings. Patrons must leave the library promptly at closing. Patrons may not enter the building prior to the library’s opening hours unless authorized by the Director.

Violations of this policy may result in being denied access on a temporary or permanent basis to the library. Use of the library and reinstatement of privileges are by Director’s permission only. A patron’s theft of library material may result in the library providing the patron’s name and list of materials to law enforcement authorities for prosecution. In extreme situations, library employees will contact the police for assistance and legal action will be taken.

Children under the age of twelve (12) may not be left in the library without direct supervision. If it comes to the attention of the library staff that a child under twelve has been left unattended, an attempt will be made to contact the parent/caregiver to pick up the child. If the parent/caregiver cannot be reached, the police will be called.

All were in favor. Motion carried.

LONG RANGE PLANNING

Mr. Renninger stated the Long Range Planning Committee will be meeting in April.

TECHNOLOGY

Mr. Shubert stated nothing to report.

RECORDS COMMISSION

Mr. Renninger stated nothing to report.

NEW BUSINESS

Mrs. Sutherland stated the Ohio Library Council Trustee Dinner is on March 25, 2014 at Kent State University. The 2014 Ohio Library Council Trustee Dinner programs will focus on the issues impacting today’s public library and how trustees can effectively communicate the value of their institutions. Mrs. Sutherland stated she would register the following: Mr. Renninger, Mr. Shubert, Mr. Mancuso, Miss Drew, Mrs. Gary, Mr. Gessford, Mr. Dotterer and Mrs. Sutherland for the event.

MOTION NO. 140217-7 AJOURNMENT______

Shubert moved, Antal seconded to adjourn the meeting at 7:45pm.

All were in favor. Motion carried.

Secretary Board President

Fiscal Officer

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