BARLOW PARISH COUNCIL

MINUTES OF BARLOWORDINARY COUNCIL MEETING 31.07.2012; 7.00pm; BARLOW VILLAGE HALL

Acting Clerk/RFO: Mrs FMA Farman: Three Greens.The Green,Gateforth. YO8 9LF

Telephone: 01757 228 325. E-mail:

Present: Cllrs A Wray; J Cook; A Tonge. Cnty Cllr D Peart; Leader of the Council M Crane

Locum Clerk: Mr W Farman

Two members of the public – prospective co-opted members

071201. Chairman.

  1. Cllr A Wray confirmed as chairman for the current year.
  2. Cllr Wray signed acceptance of office; Cllr J Cook witnessed chairman’s acceptance

071202.Welcome

-Chairman welcomedpublic, councillors and locum clerk to the meeting

071203. Co-option of councillors

-Council resolved to co-opt Mrs G Gawthrope and Mr J Moralee as members of the parish council. Both agreed to adhere to the Code of Conduct

-Both accepted the offer of co-option; acceptance of officewas signed and witnessed

071204. Public Forum

-No comments

-

071205. Apologies

-Receivedpreviously from Cllr A Banks; reasons accepted

071206. Declaration of Interest

  1. Chairmanremindedmembersto declare any interest, either personal or prejudicial, in agenda items at the appropriate time – none made
  2. Declarations of Pecuniary Interest forms re-distributed; clerk to submit completed forms to the Monitoring Officer

071207. Minutes of 5 July:

  1. Council discussed andresolvedtoaccept the minutes of 5 July as a true record
  2. Chairmansignedthe approved minutes

071208. Reports

  1. Chairman

-Dealing with payment for removal of store – possibly overpaid; clerk to check

-Awaiting reply from Community Engagement Forum re possibility of a grant towards replacing the street lights

-Awaiting reply from ‘Awards for All’ for similar grant

  1. County Councillor

-25,000.00 has been allocated for the repair of potholes; this includes Barlow

  1. District Councillor

-Report re Barlow Common maintenance

  1. Police – no report
  2. Burial Authority – no report
  3. Village Hall – no report
  4. Any other representatives – Cllr J Moralee agreed to take on responsibility for representing the Parish Council on the Drax liaison committee. Members thanked Cllr Moralee

071209. Planning

  1. Planning applications – none received
  2. Planning decisions – none received

071210. RFO’s report on closing balances and payments

  1. Current balances

a)Community Account balance @ 19 June 2012. £3,540.75 (Statement 340)

b)Savings Account balance as at 19June 2012 £ 896.55 (Statement 077)

  1. Payments made at and since 5 July meeting Cheque No.

a)£13.22 – Fuel for verges etc; (VAT £2.20; cost to council £11.02 101198

b)£56.33 – Standing Order to A & J Hinchcliffe

c)£35.75 – Standing Order to Wernick Hire

  1. Payments to be made at thismeeting Cheque No.

a)£ 115.61 – Clerking, net of PAYE 101199

b)£ 16.85 – Use of home as office; 5 weeks @£3 per week; Postage-Mazars 101200

c)£ 64.15 – Removal of store and replacement lock 101201

d)£3,699.34 – Grounds maintenance for 2011 (gross amount) 101202

NOTE: this is an overdue payment from the last financial year.To be discussed at agenda item 011212

  1. Total payments made at and since 5 July: - £105.30
  2. Payments to be made at 31 July meeting: -£3,895.95
  3. To make any payments received since agenda preparation
  4. Income received – none received at agenda preparation

071211. Approval of accounts and report

-Council resolved to accept and approve the accounts, report and payments

071212. Maintenance of village grounds

-Council resolved:

  1. To pay Tru-green’s latest invoice for 3 months work; 1,233.1 (gross amount) cheque no. 101203
  2. that the chairman speak to them about a possible reduction;
  3. that Tru-green and two other contractors are asked to quote, in writing, possibly for the rest of the year and certainly for the financial year 2013-2014.

071213. Alleged illegal fishing

-Yorkshire Wildlife Council is taking over this problem

071214. Verge maintenance

-Highways to contact chairman

071215. Correspondence received since last meeting. For information only unless stated otherwise.

i.Clerks and Councils Direct: - includes article by Paul Clayden on S137 of the LGA 1972 and the new power of general competence – pass to chairman.

ii.Applications to become co-opted members: - Two applications received; dealt with at item 071203

iii.Regional Training Partnership Conference: - At the Royal York Hotel, Sat 29 to Sun 30 Sept; to focus on the National Planning Policy framework and New Ethical Framework. Details available from the clerk

071216. Action taken since last meeting. For information only

Letters/emails sent to:

  1. Wernick re cessation of contract – clerk to contact re possible overpayment and stopping of standing order
  2. Waste bin now emptied – no action resolved – for next agenda
  3. SDC re pipe and heritage wall - County Council to deal with the discharging pipe
  4. Thanks to ex-councillors
  5. Awards for All form completed and submitted
  6. Tru-Green re grounds maintenance – see 071212

071217. Minor Items

-None raised

071218.Items for the next agenda.

-Grass cutting

-Lengthsman

-Wernicks

-Waste bin between 53 and 53a Park Road

071219.Further comments from public present.None present; no comments

071220. Date, time and place of next meeting: Tuesday, September 25th, 7.00pm, Barlow Village Hall

071221. Closure of meeting: The meeting closed at 8.35pm

Signed: ______Date:______

Chairman,Barlow Parish Council

Action points from meeting

  • Chairman – contact Tru-Green re possible reduction in cost
  • Clerk – check with Wernicks re standing order and amount outstanding/possible overpayment
  • Clerk – prepare grass cutting programme for discussion, agreement and submission to contractors
  • Clerk and Chairman – sort out lengthsman situation

Barlow Parish CouncilPage 1