Minutes of Annual General Meeting Held on 15Th January 2014

Minutes of Annual General Meeting Held on 15Th January 2014

Minutes of Annual General Meeting held on 15th January 2014

Present:

Peter Wright (President), Laurence Oliver (Chair),

John Bannister, Ted Borchardt, John Flavell, Mark Griffin, Vernon Jones, Kevin Lack, Archie Miles, Connie Mills, David Mylett, Ben Quittenton, Gary Quittenton, Peter Quittenton, Lisa Sumner, Sandy Willmott.

Also Carol Dodds and Ian Dodds, not members.

Note: Reports for items 5-12 are saved as separate files, as are the minutes for item 2, and the trophy list for item 16.

  1. Apologies: Michelle Andrews, Ellen Doughty, Robert Guest, Peter Jarratt, Alan Laws,Tony Lond, Glyn Morgan, Amanda Mylett, David Oliver and family, Richard Oliver, The Rowe Family, Andrew Tyerman, Peter Webster.
  2. Minutes of AGM 22nd Jan. 2013 & EGM 31st March 2013:Both sets of minutes were agreed.
  3. Matters arising:LO reported that all queries raised under item 6 (Treasurer’s Report in the 2013 AGM minutes) had now been resolved and that the accounts had all been signed off by the auditor. GQ reported that (in item 9) his job position had been made clearer.
  4. Change to the Constitution:At its last meeting in November, the committee had made the following proposal:

That the Club’s Constitution be amended so as to create a new elected post of Disability Officer. The Disability Officer shall be an ex-officio member of the committee.

Proposed new text at

5. General Committee:

a) The General Committee shall be responsible for the general conduct of the Club's business and activities and shall include the following elected officers: Chair, Vice Chair, Honorary Secretary, Treasurer, Membership Secretary, Assistant Secretary, Racing Manager, Health and Safety Officer and Disability Officer. A single person may hold more than one of these posts. The Coaching Co-ordinator shall be an ex officio member of the General Committee. Other members shall be elected up to a maximum of ten members. The committee may give such members specific duties and titles for the period of its term. Additionally, the General Committee shall have the power to coopt no more than four members of the Club to its number.

The change was agreed unanimously.

  1. Chairman’s Report: Laurence Oliver delivered his report. The President led a vote of thanks and tribute to the leadership given by the Chairman and his many years of service to the club.
  2. Secretary’s Report: John Bannister delivered his report and was thanked by LO.
  3. Treasurer’s Report: Vernon Jones delivered his report and was thanked by LO who remarked on the clarity provided by the ‘Powerpoint’ presentation. In answer to a question VJ enumerated the various allocations of funds in the reserve/contingency account held in the Building Society. LO congratulated VJ and the club’s auditor Tony Lond for achieving the goal of bringing audited accounts to the AGM so early in the succeeding year.
  4. Health and Safety Report: In Robert Guest’s absence, JB read this report to the meeting. LO expressed the club’s thanks to RG for this and all the many contributions he made to the club.Mark Griffin explained that the stairlift had now been repaired. It needed to be used regularly to avoid seizing up. Thanks were given to him and Lisa Sumner and to the helper they had enlisted who might be rewarded with a Taster Session!
  5. Membership Secretary’s Report: David Mylett displayed a graph of membership statistics and explained the trends and changes. There was an overall increase to a total of 162 members – an all time record. He was thanked by LO on behalf of all present and all club members for the immense and varied work that DM continues to undertake for the club.
  6. Coaching Coordinator’s Report: Gary Quittenton, using a ‘Powerpoint’ slide show, gave a wide-ranging and illuminating summary of his work and the club’s activities during the past year. It was an impressive portrayal of achievement – achievement by individuals at all levels, by the club as a whole, and by GQ himself. In thanking him, LO remarked on GQ’s immense effort and the huge influence of his work, pointing out that he was paid for just one day a week and that all other work was done on a voluntary basis like that done by other committee members. It was likely that Lincoln Canoe Club would very shortly by given ‘Paddlability Top Club’ status (the first club to achieve this?) thanks in no small measure to the work of Peter Jarratt, Mark Griffin and Lisa Sumner.
  7. Racing Manager’s Report: Laurence Oliver delivered his report, detailing the club’s participation and success.
  8. Junior Committee Report:In Michelle Andrews’ absence, Gary Quittenton read her report. LO thanked her and looked forward to her membership of the committee and leadership of the Junior Section.
  9. Election of Officers and Committee: In the absence of any other nominations, John Bannister proposed and Laurence Oliver seconded a motion that the committee’s nominations for the 2014 committee be adopted:

Chair:Laurence Oliver

Vice ChairRobert Guest

Hon SecJohn Bannister

Asst. SecEllen Doughty

Membership SecretaryDavid Mylett

TreasurerVernon Jones

Asst. TreasurerJohn Flavell

Coaching CoordinatorGary Quittenton

Disability OfficerMark Griffin

Committee memberConnie Mills

The new committee will be invited to co-opt Michelle Andrews to serve as Junior Coordinator.

This was unanimously agreed.

  1. Election of Hon. Auditor: Tony Lond was elected, and thanked for his continuing service.
  2. Appointment of Appeals Committee: As suggested by the committee, Sandy Willmott, Amanda Mylett and Archie Miles were elected. They were thanked for their willingness to take on this role.
  3. Trophy Winners 2013: The list as circulated and filed was approved. LO explained the fewawards that were made by the committee rather than won by racing success.
  4. AOB: There was no other business.

The meeting was closed at 9.10 p.m.

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