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Minutes of ADRA Board Meeting of 7/30/12

ADDICTIVE DISORDER REGULATORY AUTHORITY

BOARD MEETING

AGENDA

2012 LASACT Conference

July 30, 2012

7:30 P.M.

  1. Call to Order: Roy Baas, Chairman
  2. Roll call; set quorum: Jean Hartzog, Secretary/Treasurer
  3. Public Introductions and Representation
  4. Approval of May 18, 2012 Minutes: Jean Hartzog, Secretary/Treasurer
  5. Treasurer’s Report: Jean Hartzog, Secretary/Treasurer

a)May 2012

b)June 2012

c)Year End Budget Comparison

  1. Public Questions or Comments
  2. Old Business

a)Approval of Applicant to be Credentialed

b)Impaired Professional Program Update – Bernadine Williams

c)CIT Guidelines Update and Approval

  1. New Business

a)Proposed CCS Waiver Changes – Marolon Mangham

b)Personal Financial Statements – JoAn Brown

c)FY13 ADRA Contracts for Approval

d)Recertification Request: Steve Taylor

  1. Executive Director’s Report: LaMiesa Bonton, Executive Director

Adjourn Meeting: Next meeting date: Friday, September 21, 2012; 10:00 a.m. @ ADRA Office: 4919 Jamestown Avenue, Suite 203 Baton Rouge, LA 70808

Approved and Adopted: Roy Baas, ChairmanX

Minutes

Regular Meeting of Addictive Disorder Regulatory Authority Board

Monday, July 30, 2012, at 7:30p.m.

Held at:

LASACT Conference

Paragon Casino Resort

Marksville, LA 71351

I.Call to Order

The July 30, 2012, regular meeting of the Addictive Disorder Regulatory Authority Board was called to order to by Roy Baas, LAC, CCGC, CCS, Chairman, at approximately 8:05 p.m. The meeting was held pursuant to public notice, each member received notice, and notice was properly posted.

II.Roll Call (Attachment 1)

Members Present:

Roy Baas, LAC, CCGC, CCS, Chairman

Paul Schoen, LAC, CCGC, Vice-Chairman

Marilyn Smith, LAC

Bernadine Williams, LAC, CCGC, CCS

JoAn Brown, LAC

Jean Hartzog, CPP, Secretary/Treasurer

Kevin James, RAC, CCS

Members Absent:

Dr. Louis Cataldie, M.D.

ADRA Staff Present:

LaMiesa Bonton, Executive Director

Lauren Lear, Assistant Director

III.Public Introductions

Guests:

Marolon Mangham

IV.Approval of May 18, 2012 Minutes (Attachment 2)

A draft of the May 18, 2012 Board meeting minutes was presented for approval. A motion was made to approve the minutes with suggested changes by Marilyn Smith, LAC and seconded by Bernadine Williams, LAC, CCGC, CCS. The motion was approved after a unanimous vote in the affirmative.

V.Treasurer’s Report (Attachment 3)

The May and June Treasurer’s Reports were presented by LaMiesa Bonton, Executive Director and Jean Hartzog, CPP, Secretary/Treasurer; copy attached. A motion was made by Bernadine Williams, LAC, CCGC, CCS and seconded by Paul Schoen, LAC, CCGC to accept the report as given. The motion was approved after a unanimous vote in the affirmative.

VI.Public Questions or Comments.

  1. Guests

None at this time.

VII.Old Business

  1. Approval of Applicants to be Credentialed

A motion was made by Paul Schoen, LAC, CCGC and seconded by Jean Hartzog, CPP to approve all listed applicants for credentialing. The motion was approved after a unanimous vote in the affirmative.

  1. Impaired Professional Program Update – Bernadine Williams

Final draft to be presented at September board meeting. If board members should have any other questions or comments, please contact Bernadine to address them.

  1. CIT Guidelines Update and Approval

Roy Baas, Chairman, suggested that based on the LASACT board’s reaction to some of the changes, we should postpone board action until the next meeting. ADRA office would like to send this information out to our counselors as well for feedback. ADRA office will coordinate with LASACT to set a deadline for responses.

LaMiesa Bonton, Executive Director, also suggested we format a universal learning plan for CIT’s outlining the KSA’ and core competencies as outlined in SAHMSA’s TAP 21. This could be combined with a Counselor in Training annual goals and objectives sheet to outline their training and education plans for the year. Roy Baas, Chairman, suggests that we randomly pick a few CIT’s each month and do an audit of their yearly plans.

VIII.New Business

  1. Proposed CCS Waiver Changes - Marolon Mangham

Marolon Mangham, Executive Director of LASACT, sent a letter outlining some proposed changes in CIT supervision for CCS’s. The board proceeded with general discussion in regards to suggested changes. The board feels that with the improved CIT Guidelines, some of these initial issues may be resolved.

  1. Personal Financial Statements – JoAn Brown

As a member of a board, the Ethics Board requires a Personal Financial Statement from each member. The board asks that ADRA include a reminder at the March board meeting for these forms that are due April 15.

  1. FY13 ADRA Contracts for Approval

A motion was made by Paul Schoen, LAC, CCGC and seconded by JoAn Brown, LAC to approve LaMiesa Bonton, Executive Director to enter into a 3 year contract with Celia Cangelosi for the purpose of legal services not to exceed $40,000 per year/$120,000 total. Additionally, the new contract will be drafted for a three year term. The motion was approved after a unanimous vote in the affirmative.

A motion was made by Paul Schoen, LAC, CCGC and seconded by JoAn Brown, LAC to approve LaMiesa Bonton, Executive Director to enter into a 3 year contract with Eric Vicknair, CPA for the purpose of CPA services not to exceed $5000 per year/$15,000 total. The motion was approved after a unanimous vote in the affirmative.

A motion was made by Paul Schoen, LAC, CCGC and seconded by JoAn Brown, LAC to approve LaMiesa Bonton, Executive Director to enter into a contract with Janet L. Parker/Johns Pendleton, L.L.C. for the purpose of court reporting services not to exceed $4,500. The motion was approved after a unanimous vote in the affirmative.

  1. Recertification Request: Steve Taylor

After reviewing the information and provided by Mr. Taylor, the board suggests that Mr. Taylor follow standard procedure by submitting an application for testing and schedule to re-test once the application has been processed.

  1. Late Fee Waiver Request: Jay Reine

The board denied the waiver of Mr. Reine’s late fee.

  1. Executive Director’s Report: LaMiesa Bonton, Executive Director

ADRA Executive Director, LaMiesa Bonton, gave the following report:

  1. General Operations Update

Moving Update

The relocation was completed successfully. We incurred about 2500 in expenses. Fully furnished. I want to take the opportunity to thank Pamela and Lauren for their work and efforts in making this a seamless transition. We have continued to process renewals and answer phone calls in the face of the relocation. We do have a few new expenses that we will incur. We spoke with office of risk management and we will have to begin paying insurance. We will start to incur additional costs such as telephone expenses, printing expenses, etc

Website

We have a few minor changes to make. But it has become an excellent resource for our counselors.

Newsletter

We have emailed the Newsletter. We have posted the newsletter on the website as well.

Boxes

We are working on a scanning/archiving system for the boxes currently stored in our offices. Because all of this is a lengthy procedure, we expect to share a space with these boxes for a while.

Renewal Status

Of the 341 expected to renew, we had 264 renew as of July 27.

CAFR and Risk Management Report

These are both coming up and we will be working on those.

Travel Forms

We will complete travel forms when we return to the office. Please be sure to give Lauren your receipts for your hotel stay so we can reimburse tonight. We will have them ready for your signature at the next board meeting.

Open House

We would like to schedule an open house around the time of our next board meeting/LASACT board meeting.

The board discussed that they may have underestimated the number of hours that it would take the ADRA staff to run the office. The board recognizes the additional efforts from the ADRA staff. The board agrees to give verbal permission to go to 30 hours per week with formal resolution made at the next board meeting.

Next meeting date: Friday, September 21, 2012; 10:00a.m. @ ADRA Office

A motion was made by Paul Schoen, LAC, CCGC and seconded by Marilyn Smith, LAC to adjourn the meeting. The motion was approved after a unanimous vote in the affirmative.

Respectfully Submitted,

______

Jean Hartzog, CPP, Secretary/Treasurer