Minutes of a meeting of Sawtry Parish Council held on April 12th 2017
Present: Cllrs Riddle (Chairman), Tuplin, Custance, Elliott, Laxton, Ashley, Gadsby, Mulcrone, Mynott, Scott, Alexander, County Cllr Bywater, and the Clerk
49/17 / Apologies For Absence – Cllr Brown50/17 / To Sign And Approve Minutes Dated March 8th 2017 – signed by Cllr Riddle.
Approved with the following corrections:
37/17 – the Show committee do not have their own bank account
38/17 – Planning February 22nd – Cllr Elliott ( Ashley to be removed)
51/17 / Matters Arising From Previous Minutes (for information only)
52/17 / Members’ Declaration Of Interest for items on the Agenda
Public forum – no members of the public present.
53/17 / To Receive Reports From Representatives Of Outside Bodies
Sawtry Sports and Leisure Association – Cllrs Tuplin/Scott:
- Received 100% rate relief
- Some money still outstanding from hirers of the facilities
- A fun day will be held on May 7th – subject to insurance
- Fireworks – set for November 3rd subject to confirmation from firework company that they are available
- Been approached by LoobyLoos nursery to consider siting portacabin at Greenfield.
Sawtry Show – Cllr Tuplin – nothing new to report
Sawtry Internal Drainage Board – Cllrs Riddle, Custance, Tuplin, Laxton – nothing new to report
District Council – Cllr Tysoe – not present
District Council – Cllr Tuplin:
- The mayor elections are coming up, everyone encouraged to vote
- The County Council are looking into the costs and implications of re-locating the library to the Community Centre. This is supported by Cllr Bywater. The committee will meet in May.
- A member of the overview and scrutiny panel for the combined authority
- Rumbles parking – the fire service will fund yellow zigzag lines across the front of the fire station and, following discussions with residents, white lines to show access to properties
- The Parish Council were thanked by Cllr Bywater for their support over the last 4 years
54/17 / To Receive The Chairman’s Report:
- Attended the Carnival Queen selection evening
- The Chairman’s Challenge Treasure Hunt is on Sunday (16th)
- The car boot sale went well
55/17 / To Receive And In So Far As Required, Ratify Recommendations Contained In The Minutes Of The Following Committees (attached to this Agenda as listed)
Amenities / No meeting
To note land identified by HDC in Sawtry for adoption for maintenance will now continue to be maintained by HDC. The Parish Council will not now be required to adopt the grassed area in Rockingham Road.
Noted
Churches and Civic / No meeting
Cllr Alexander advised that the next wreath laying to commemorate the fallen of World War 1 would take place on April 30th at 10.30am, councillors encouraged to attend.
Community / No meeting
Community Centre Purchase Project – Cllr Scott
A working party set up – Cllrs Scott, Laxton, Mulcrone, Gadsby, and Tuplin. The first meeting to follow the Amenities committee on April 19th. Cllr Bywater to be invited to join the group.
Finance and General Purposes / No meeting
Review of fees and hire charges - List of fees after 2% increase attached – all noted and approved.
To consider extending the 10 min open forum at the start of meetings, and to remove the need to book in advance – Cllr Scott – deferred to a future meeting
To consider Parish Council run audio/video recording/broadcast of all meetings – Cllr Scott – deferred to next F & GP meeting
Planning / April 12th – minutes attached. Appendix 1
56/17 / To Report Any Changes To Committee Membership – none
57/17 / Financial Report – noted
1.To note summary of Receipts and Payments as at March 31st 2017 – attached
2.To note bank reconciliation at January 31st 2017 & February 28th 2017 – attached
3. To note rates for St Andrews Cemetery for 17/18 - £686.83
4. To note rates for Old School Hall and House for 17/18 - £2749.40 – 100% small
business rate relief received
58/17 / To Approve Payment And Signing Of Cheques:
The Clerk advised that the figures for salaries could not be advertised in advance due to HMRC end of year reporting that could not be actioned until after April 6th.
The figures for salaries, the total expenditure, and the amount payable to HMRC were circulated to the members at the meeting and are included in these minutes.
Cheques were signed by Cllrs Riddle and Custance.
Cheque
No / Invoice No / Budget Heading / To / Amount / NET / VAT
306321
-
306325 / 51
-
55 / Salaries for 5 members of staff / Admin / 4220.87 / 4220.87 / 0.00
306326 / 56 / Petty Cash / CASH / 180.00 / 180.00 / 0.00
306327 / 57 / Play Park repairs / Wicksteed Leisure Ltd / 902.26 / 751.88 / 150.38
306328 / 58 / Office Expenses / Grafton Projects Ltd / 35.82 / 29.85 / 5.97
306329 / 59 / Office Expenses / Walters Ltd / 42.48 / 35.40 / 7.08
306330 / 60 / Subscriptions / ICCM / 90.00 / 90.00 / 0.00
306331 / 61 / Office Expenses / Viking / 267.48 / 233.90 / 33.58
306332 / 62 / Parish Van Expenses / Alconbury Services / 47.15 / 39.29 / 7.86
306333 / 63 / Property Maint / S G Electrical Services / 82.68 / 68.90 / 13.78
306334 / 64 / Subscriptions / Scribe 2000 Ltd / 636.00 / 530.00 / 106.00
306335 / 65 / Councillor Training / Local Council Public Advisory Service / 120.00 / 120.00 / 0.00
306336 / 66 / Memorial Wreaths / Royal British Legion / 150.00 / 150.00 / 0.00
TOTAL / 6774.74 / 6450.09 / 324.65
59/17 / To Note Direct Debit Payments:
CCC Pension Fund – Pension Contributions – £1849.03
HMRC – Tax & NI Payments – £1377.03
BT - £78.34 (£65.29 net)
K Com – Internet - £17.94 (£14.95)
British Gas – Gas, Old School House - £314.66 (£299.68)
British Gas – Electricity, Old School House - £92.79 (£88.38)
British Gas – Gas, Old School Hall - £266.54 (£253.85)
60/17 / ‘Freedom of Information Request under a Councillor’s Need to Know provisions in the Freedom of Information Act’ – from Eric and Marie Lane – response agreed.
61/17 / CAPALC Draft Membership Agreement – deferred from March 8th meeting, papers previously circulated – not discussed as deadline for response missed.
62/17
Number changed from agenda (duplication) / Correspondence – Noted
For Information:
- Crime Updates – Cambs Police – dated 3rd April 2017
- Councillor Outreach Training provided by CAPALC – Little Paxton Parish Council – June 12th, 19th, 26th (Mondays, all sessions need to be attended)
- Councillor Outreach Training provided by CAPALC – Northborough Parish Council – June 21st, 28th, July 5th (Wednesdays, all sessions need to be attended)
- Notification of changes to HACT Bus service 430
- Request for nominations for Cambridgeshire Pensions Fund Committee
- Changes to Anglian Water Business
- Tree Strategy for Huntingdonshire – HDC
- Rural Services Survey 2016 – Results Report – Cambs ACRE
- Accounts package – details of improvements to service – Scribe 2000 Ltd
- A14 Mobile Visitors Centre – details – Highways England
- Legal Update Round Up – LCPAS – April 17
- Food Hygiene and Safety – HDC
- LCR – NALC – Spring 2017
- Local Councils Updates – March and April 17
63/17
Number changed from agenda / Exclusion Of Press & Public –no public present.
64/17
Number changed from agenda /
- Private minutes March 8th – available at the meeting.
- To consider how to move forward actions from Full Council February 8th private minutes – deferred from F & GP February 22nd
65/17 / Next Meeting – May 10th 2017 at 7.30pm – Annual Meeting of the Parish Council
Appendix 1
Minutes of a meeting of the Planning Committee held on April 12th 2017
Present: Cllrs Scott (Chairman), Alexander, Riddle, Tuplin, Custance, Elliott, Laxton, the Clerk and 1 member of the public.
1 / APOLOGIES FOR ABSENCE / Cllr Brown2 / MINUTES OF THE LAST MEETING / February 22nd – previously circulated
3 / MATTERS ARISING FROM PREVIOUS MINUTES (for information only)
4 / MEMBERS ‘DECLARATION OF INTEREST for Agenda items:
Cllr Riddle – personal and financial – agenda items 5.2 and 6 (11 Ashdale Close)
5 / PLANNING APPLICATIONS (can be viewed online at
5.1 17/00376/HHFUL – 1 Church Street – ground floor side extension and replacement garage incorporating a habitable living space:
Recommend approval. It is in keeping with the area and the plot is large enough.
Cllr Riddle left the meeting.
5.2 17/00398/HHFUL – 1 Ashdale Close – install a 1.8 metre high fence along 12.2m of the rear boundary of the property, 2.3m of which is adjacent to the public highway (pavement) – the requirement for the works is due to the area to be fenced off being currently unfenced and consequently posing a weak point in boundary security:
Recommend approval. As long as the boundary of the property is correct can see no problems with the application. It is a reasonable thing to do to improve security.
6 / PLANNING DECISIONS – noted
Number / Address / Application / Parish / HDC
16/02666/HHFUL / 11 Ashdale Close / Retrospective replacement of garage / Ref / App
Cllr Riddle returned to the meeting.
17/00028/HHFUL / 144 Green End Road / Proposed single storey extension to rear of property to form Bedroom, En suite and Dining Room / App
17/00148/HHFUL / 39 Tinkers Lane / Proposed single storey side and front extension to replace existing historic extension suffering from subsidence / App + conditions / App
17/00220/TREE / 12A Green End Road / Walnut: remove 3 metre branch and 2 – 3 metres lateral canopy, and Ash: reduce canopy by 20 – 25% / Ref / App
7 / NOTICES & CORRESPONDENCE:
7.1 Town and Parish Council Planning Forums – May 18th – 6.00pm at Pathfinder House – Cllrs Scott and Laxton to attend.
7.2 Notice of new addresses for three new houses in Gidding Road – noted.
Additional items to note:
The Jointly Funded Application to reduce the narrow part of Green End Road to single carriageway was successful.
Community Infrastructure Levy of £1,155.50 received re development at The Mill.
Cllr Scott asked Cllr Tuplin to raise concerns with HDC that the developer of the land at St Andrews Way was not complying with the conditions of the planning approval.
8 / NEXT MEETING / April 26th at 7.00pm – will include a presentation from Cambridgeshire ACRE on Neighbourhood Planning.