MINUTES OF A COUNCIL MEETING HELD AT THE COUNCIL CHAMBER ON MONDAY 28th JULY2014 AT 7.00 PM
PRESENT:Cllr P. Davies (Mayor)
“ E.J. Breeze
“ Mrs J. Crisp
“ Mrs C. Edwardes
“ Mrs L. Evans
“ Lady Hooson
“ Mrs A.M. Jones
“ Mrs S. Mills
“ Mrs A. Morgan
“ G. Morgan
“ Mrs P. Smith
“ J. Whittal Williams
Town Clerk
2Members of the Press
384/01APOLOGIES Apologies were received from Cllrs P. Rees and G. Rowlands
384/02TO ACCEPT PERSONAL AND PECUNIARY INTERESTS IN ITEMS OF BUSINESS
Declaration of Interest Forms were distributed and filed with the minutes. Cllr Morgan declared a personal interest in matters concerning PCC as he is a member of PCC
384/03MINUTES The following minutes were read and confirmed:-
Minutes of Council Meeting held on 23.06.14True Record, Unanimously agreed
Environment and Planning Panel meeting held on 14.07.14True Record, Unanimously agreed. The recommendation to donate £3000 to Tir Coed was unanimously agreed upon
Town Hall and Finance Panel meeting held on 14.07.14True Record Unanimously agreed. The recommendation to light up Cenotaph was unanimously agreed upon
384/04CORRESPONDENCE
a)Thank You letter from Llanidloes Community First Responders and demonstration on use of new Automatic Electrical Defibrillator– Received. First Responders were thanked for coming along and demonstrating the new AED paid for by Town Council
b)Thank You letter from Llanidloes Tennis Club – Received
c)Thank You card from Llanidloes Duke of Edinburgh (young leaders) - Received
d)Statement of Public Sector Deposit Fund account - Received
e)Annual Report 2013/14 from Ombudsman - Received
384/05TO DISCUSS PROPOSED CLOSURE OF LLANIDLOES POLICE STATION Cllrs expressed concerns over the proposed closure. It was noted that there is currently a phone point in the doorway of the Police Station and that would be a loss to the Community. It was agreed to invite Mr Christopher Salmon, Police and Crime Commissioner to a meeting here with Council. Cllr Morgan suggested that the library building could be used as a future venue.
384/06TO DISCUSS ROOM RENTAL CHARGES (suggested as attached sheet)It was agreed to increase the fees as set out on the attached sheet, and increase the cost for Weddings to £150.00. The increases will take place from 1st September, 2014. The majority of Councillors voted in favour of the increases. Cllr Crisp voted against as she considered the cost of licence (£750 for 3 years) for weddings to be too high.
384/07TO DISCUSS LETTER FROM POWYS TEACHING HEALTH BOARD REQUESTING PHOTOGRAPHS ETC Clerk was asked to write back and suggest Sister Julie Lewis writes to Cllr Mrs Pam Smith at the Museum as well as County Times and Cambrian News
384/08TO RECEIVE UPDATE ON STABLES AND COACH HOUSE AT REAR OF TOWN HALL It was agreed to take this item into Committee as it contained confidential information. Clerk confirmed that she has had interest shown in both units, and considered that the installation of a Biomass Boiler is essential in letting the units. The Biomass Boiler will be discussed as soon as all 3 quotations are received
384/09TO RECEIVE CLERKS UPDATE(as attached) Received
384/10TO RECEIVE ONE POWYS PLAN 2014-2017 Received
384/11TO DISCUSS LDP MEETING Councillors were informed that the LDP plans are now at the Library. Cllr Edwardes has requested that Council borrow the plans for discussion but her request was turned down. Cllr Davies will request the plans for Council to discuss next week. Clerk will inform Councillors when they are available
384/12TO DISCUSS FLY A FLAG FOR THE COMMONWEALTH 9 MARCH 2015, FROM OVW Clerk to obtain further information and report to next Environment Panel Meeting
384/13TO DISCUSS “LIGHTS OUT” Received
384/14TO DISCUSS RENEWAL PROPOSAL FROM ZURICH INSURANCE It was unanimously agreed to accept the quotation from Zurich which will include insurance to cover volunteers at a total cost of £3005.43
384/15TO RECEIVE QUARTERLY BANK RECONCILIATION (as attached) APRIL – JUNE 2014 Received
384/16THE FOLLOWING PLANNING APPLICATIONS WERE DISCUSSED:-
APPLICATION REF P2014/0668 Replacement front door at 17 Brook Street Llanidloes Powys 8 Councillors - No Objections. 2 Councillors Abstained
Notification of Appeal by TCDA & RD Onions Ltd Land at Land adjacent to Clywedog Riverside Holiday Home Park Van Llanidloes
Proposed Development Full: Formation of 66 pitch touring caravan park, siting of a reception/wardens lodge and toilet block, formation of a new vehicular access, installation of sewage treatment plant and reed bed system, together with landscaping/planting works and formation of two new ponds and all associated works (resubmission of application P2012/0929) Received
384/17TO CONFIRM ACCOUNTS FOR JUNE 2014.
The following accounts were confirmed
Chq No
100080PCC (Eurobin)417.04
100081BT 153.81
100082Wynnstay 63.74
100083One Voice Wales(membership) 60.00
100084PC-Q 18.37
100085Inland Revenue 859.48
100086Llanidloes Lawn Tennis Club500.00
100087Llanidloes Bowling Club100.00
100088Millennium Garden Committee100.00
100089Friends of North Powys Youth Band 50.00
100090Llanidloes Duke of Edinburgh Awards150.00
100091Petty Cash 93.31
100092Void 00.00
100093Severn Trent 1,490.72
100094Severn Trent 26.95
100095Severn Trent 26.95
100096Vine Pest Control 60.00
100097Art 71 (web site) 45.00
100098OGW Builders972.00
100099Viking (stationery)240.24
100100PC-Q 18.37
100101Petty Cash 98.99
Total£ 5,544.97
384/18COUNCILLORS QUESTIONS
Cllr Morgan asked for copy of Severn Trent invoices and details of recovery of the water rates
Cllr Mrs Angela Morgan informed Councillors that the Millennium Garden Cttee has received the green flag award again this year thanks to the hard work of the Millennium Garden Committee, volunteers and to Mr Bob Smith. Cllr Smith wished for special thanks to be given to Cllr Lynne Evans, Chair of the Millennium Garden Committee for her hard work.
Cllr Whittal Williams, having attended a presentation on WW1 by Nick Venti and Nia Griffiths, asked if they could be recognised for their work. It was agreed that Clerk will find out how they are getting on with the publication of their Book and will write to thank them for their work so far.
Cllr Davies has met on site with Bob to go through the ROSPA inspection reports. Many of the issues are small and are easy to rectify. They were mindful of one piece of equipment at the Skatepark, and will look into removal of the item. Cllr Breeze suggested that Clerk should check details of the grant before any equipment is removed. The fencing at Victoria Park is in a poor state of repair and it was agreed to look into the cost of removal of the wooden fence and continuing the green fence. A cost for replacement fencing at the Skatepark will also be looked into. The possibility of employing the Probation service to paint equipment in the Skatepark will be looked into.
384/19TO CONFIRM DATES FOR SEPTEMBER MEETINGS
The following dates were confirmed:-
Panel Meetings -8th September
Full Council - 29th September Cllrs Mrs A Morgan, G Morgan and Mrs P. Smith gave their apologies
It was voted unanimously to use the following act
Pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of the following item:-
384/20TO DISCUSS FUTURE OF THE SNOOKER ROOM Cllr Mills explained that she has been speaking to users of the Snooker Club who requested week end opening and explained that they would be responsible for opening the buildings when the caretaker is not available. It was decided to release a press statement explaining that the Snooker Room is used very little and is costing the Council money to run it. Cllr Mills agreed to set up a Meeting and invite the users of the Club to attend. It was agreed that the Caretaker will continue on his current contracted hours.
384/21TO DISCUSS PENSION INFORMATIONClerk provided Councillors with Pension information further to a meeting she had at Powys County Council. Clerk left the room for discussion between Councillors. Clerk was asked to provide a copy of her contract to the Mayor. Further discussion will take place at a future meeting
Meeting closed at 8.55
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