Minutes Inland Northwest Track and Field Meeting
(*recorded by Shannon Overbay---substitute secretary)
Date:9-20-2009
Time: 1:00
Location:Cheney Hall, room 206, Eastern Washington University
In Attendance: Mike Hinz, Kim Kutsch, Steve Kutsch, Jim Peterson, Jeff Schaller, Dave Kolva, Joe McManus, Marilyn McManus, Shannon Overbay, Chris Vogel, Keith Eggleston, Laurie Chadwick
1st Order of Business: Approved minutes from previous meeting.
2nd Order of Business:The 2009 Budget was presented by Kim Kutsch. She noted that the income from the Junior Olympic meets was divided into 3 (since the meet hosting rotations are in 3-year intervals for track and cross country) in the ‘Travel Grants’ category. She also elaborated on the newly added ‘Returned Check Fee’ line which was necessary due to costs incurred with returned checks (for example, checks written when an athlete advances to Regionals). The 2009 budget was approved.
3rd Order of Business: REPORTS
President’s Report (Mike Hinz): Mike discussed
-equipment loan forms (borrowing vs. owning and related insurance issues)
-USATF web page improvements (for example, the search button)
-Event host liability information was discussed. In particular that waiver forms must be kept onfile for 5 years past each athlete’s 18th birthday. This affects events with minors. Also, waiverforms for minors must be signed by a parent or guardian, not by a coach.
-USATF coaches’ background screening was discussed. Kim elaborated on this point by mentioning that any club who does not have a coach in good standing (i.e. a coach with an up-to-date background check) would be out of compliance if they are listed as a club for ‘youth’ athletes. This policy applies to practices, not meets. Clubs who do not have youth athletes can avoid this compliance problem by not checking the ‘youth’ box during the registration process. Clubs with youth athletes must have at least one coach with an updated background check. Background checks are only good for one year so they must be regularly updated.
-Discussed Youth Workshop in Atlanta. In particular increased efforts from AAU and USATF to work together and cooperate more with school programs.
-Discussed having one of the six international class athletes from INTF represent us at the National Meeting. Johanna Olson, an elite marathoner, was willing to do this.
-INTF received a Silver award for meeting compliance standards.
Other reports:
Heidi Sharell (Officials Report):
-We are in need of more certified officials.
-Several formerly certified officials have not been re-certified.
-Possible issues: officials have to pay for USATF cards, pay for officiating is low (or nothing), and master level certification is difficult so many are opting not to do it.
-Possible solution: Kim mentioned that those who officiate at least twice could have their annual USATF membership fee reimbursed.
Jim Peterson (Men’s LDR):
-Commented on increased and improved anti-doping testing including saving samples for retesting.
Jeff Schaller (Master’s Track and Field):
-Master’s Classic track meet now dormant, but may come back depending on how construction at Mooberry (WSU) Track develops.
-Upcoming Master’s Meets:
-Kamloops World Indoor Meet in Kamloops, B.C. in March 2010
-National Master’s Track and Field Meet in Sacramento, summer 2010
-World Track and Field Meet in Sacramento, summer 2011
Joe McManus:
-Discussed 2008 National Club XC championships in Spokane as well as the upcoming 2010
XC Championships on February 13th.
-Ephrata Canal Caper 10K and INTF 5K Championship 5K were added to the schedule.
Kim Kutsch (Youth Chair):
-Regional Junior Olympic XC Meet in November at Plantes Ferry will include Open and
Master’s races (6K women, 8K men).
-Regional Junior Olympic XC Meet will have a combined race for Intermediate Girls and
Young Women, but not for Intermediate Boys and Young Men (although combining the
latter races had been previously discussed and may be combined in future races).
-October 1st, 2009, course maps for Association and Regionals will be available online.
Laurie Chadwick (Field Events):
-Reported on the 2009 Pole Vault Summit held in Reno, NV.
Kim Kutsch:
-Washington State Concussion Law and its impact was discussed (e.g. to practice in parks, all
kids must have a concussion form on file). All participants must be compliant.
-Discussed upcoming USATF Convention in Indianapolis, IN (Dec. 2-6)
-Volunteers (by Dec. 31st) requested for various club positions currently held by Kim:
-Membership Chair
-Youth Chair
-Book Keeper
-Web-site
-Race Sanction Treasurer
4th Order of Business: Old business (none)
5th Order of Business:Amendments to Bylaws.
The following amendments were passed:
Quarterly meetings were changed to three a year. The wording was changed to “two in addition
to the annual meeting.”
In 2010, these meetings are tentatively scheduled for September, February, and June.
6th Order of Business:New Business
-Concussion forms were discussed in greater detail. They do not apply for out of state athletes
participating in meets. They need to be signed and kept on file for each athlete practicing in the
state of Washington and are available on the WIAA web site.
-A list for bids to host race championships was circulated.
-The multi-event Association Championships was discussed. Athletes may be waived through to
Regionals if there is no one available to host this meet.
7th Order of Business:Elections
-A motion to retain all current officers was seconded and passed.
Officers:
President-Mike Hinz
Vice Presidents-Steve Kutsch, Ken Sellereide, Davie Alporque
Secretary-Jill McCluskey
Treasurer-Kim Kutsch
-9 Delegates were selected and approved for the annual USATF Convention . They are:
Jim Peterson, Jeff Schaller, Mike Hinz, Kim Kutsch, Steve Kutsch, Curt Ransford, Chris Vogel, Ryan
Weidman, Johanna Olson. $5800 is available to assist in travel expenses for this meeting.
-Jim Murphey and John Chaplin will also attend, but will not be funded.
-This list is tentative and may change.
8th Order of Business: Master’s Athlete of the Year
-We selected the recipient of the 2009 Master’s Athlete of the Year Award.
Meeting adjourned at approximately 3:45.