MINUTES FROM BTBQ MEETING ON 2/15/16
*** IF AT ALL POSSIBLE PLEASE MAKE YOUR OWN COPY OF MINUTES AND AGENDA FOR FUTURE MEETINGS.
I will bring some extras each time.
PREMIER SHOWING OF DISCOVER WISCONSIN is MONDAY, FEB 29 at TWIGS’ 5:30-?
Let Matty know asap if you’d like to attend. SHOULD BE A GREAT TIME!!
The date for the Discover Wisconsin program that we were a part of is:
Saturday March 5 6:30 PM WFRV (Channel 5) Future showings will be: 7/15/17 & 6/30/18
PRESENT: Tom Thomas, Becky Betzner, Jordan Opperman, Jen Bisterfeldt, Brad Holz, Dave Koeller, Greg Sturm, Nancy Schultz, Brian Krause, Peg Gallagher, Matty
WELCOME TO BECKY BETZNER, JEN BISTERFELDT, & JORDAN OPPERMAN!!
JORDAN offered to help anyone create a $250 Thrivent Action Plan.
can you please bring more information on MARCH 1? Thanks!
JEN explained about the WALK/RUN the MINI-QUILTS event. Someone from that committee will try to attend each of the BTBQ meetings to report on progress. Theme is ‘GENEROSTIY IN MOTION.” Kids will be making 50-60 12’x12’ mini-quilts that will be displayed downtown, along routes, and then auctioned off at the park after the event.
OlgaBrener 30 BBBS 10, SAM25 or middle school 10, Boys & Girls’ Club or 4-H 10
BRAD asked if the pledge sheet could be sent to him for display on our website as soon as it’s completed.
DAVE KOELLER will bring suggestions for signage, crossing guards, etc for the 5(blue) & 10k(orange) routes in March.
MEETING DATES – We’re going to try Tuesdays this year—seems to be fewer conflicts and greater opportunities for many to become more involved. Thank you Nancy, for reserving a room in the basement of the courthouse for these dates! Room location may change—we’ll try to identify where we are! PLEASE PUT IN YOUR CALENDARS!!
TUESDAY, MARCH 1 6pm
TUESDAY, APRIL 5 6PM
TUESDAY, MAY 3 6PM
TUESDAY, JUNE 7 6PM
TUESDAY, JULY 5 6PM
TUESDAY, AUGUST 2 6PM
TUESDAY, SEPT. 6PM (probably additional meetings in Sept)
*sub-committees may meet before these meetings or at different times/places
BUSINESS CARDS, BROCHURES: NANCY has ordered 2000 more cards and 500 brochures. You may pick them up at Nancy’s office next week or at our next meeting.
AD IN VISITOR’S GUIDE: copies of guide were issued and discussion about making posters based on the ad on pg. 23.
This ad will also be in the community ed magazine this spring.
A special edition of the VISITOR’S GUIDE was presented to GREG STURM who has finally fulfilled his dream of becoming a centerfold. GREG – you’ll need to bring your copy to each meeting for additional previews.
(yes I’m serious! Don’t want anyone on this committee to miss it!)
PROMOTIONAL EVENTS: we have lots of events already covered. Will have an updated list on March 1
Think about whether we want to have representation at the St. Patty’s Day Parade
INCENTIVES: Matty showed a sample of the BUFFS that we’ll be giving away for the event
LET’S think about what we could give as ‘prizes’ for people who earn the most donations –
BRONZE-SILVER & GOLD levels? Perhaps tiles, or leftover neck wallets, insulated bags, etc??
TILES – NANCY KRIEWALDT will again be making tiles for us!!! (maybe offer her free registration?)
QUILT- on display; donated by SUE KIRAR (perhaps offer her a free registration?)
LEADS:
AMBASSADOR – NEEDED ( starts events/stays in contact with SAGS/food stations/ has emergency number)
PUBLIC RELATIONS : JERRY CZECH PR TO BIKE SHOPS – GAIL SWANKE & STEPHANIE SPENCE
STAGING – DAVE KOELLER (& Mary Ann Schoenicke not confirmed)
FOOD – NANCY BROWN-KOELLER, LENORE BEHNKE, MAXINE WILLIAMS, MARY LEWELLIN
SAG & FOOD STATIONS : MARY LEWELLIN, MAXINE WILLIAMS, MATTY
GUIDED TOUR & CLEAN-UP: GREG STURM, Jim& Irene Luenberger (not confirmed yet)
BANNERS & FINISH LINE- ED GRYS VENDORS & MUSIC
SALES: PEG GALLAGHER Jennifier Greiert (not confirmed) Becky Betzner/Jordan Opperman
REGISTRATION: NANCY SCHULTZ QUILT RAFFLE: LENORE BEHNKE
PORTAPOTTIES – MATTY SIGNS & GARBAGE – TOM THOMAS
ROUTES & MAPS – MATTY & MIKE KROENKE THANK YOU NOTES –LEADS & Mary LaMarsh (not confirmed yet)
BIKE MAINTENANCE – TIM CONRADT VOLUNTEERS: MATTY & JEN & ???
WEBPAGE – BRAD HOLZ TREASURER – BRIAN KRAUSE
MARKETING – MATTY & EVERYONE WALK/RUN – JEN BISTERFELDT, MUFFY CULHANE, TAMI ZUEGLER
TRAFFIC CONTROL/LAW ENFORCEMENT/EMT/ SECURITY PLAN - MATTY & JORDAN
40/70 MILE SET-UP: SAINTS MAXINE & CHUCK WILLIAMS TECHNICAL COORDINATOR – urgently needed
INCENTIVES ; MATTY & NANCY
TREASURER’S REPORT: 2015 discussed; looked for ways of saving money
MAKING MONEY: $3000 from ThedaCare
Application in with Egan Foundation – will find out in July
Chamber list of 400 members on address labels (AVOID $250 DONORS FROM 2015)
Quilt donated by Sue Kirar ($2000-$2500)
Postcards requesting donations MATTY WILL WORK ON THIS
Brian suggested going with Olympic theme of Bronze, Silver, & Gold donations
Will also include info about mini-quilts and GENEROSITY IN MOTION
Registration
Sales items
10% from SAM25, Boys & Girls’ Club, Big Brothers, Big Sisters (mini-quilts & donations)
BARB MADER – can you find out more about grants from Stockbridge-Muncee please?
TEMPLATES - Discussion on acquiring or making templates. Decided against it.
IDENTIFYING QUILTS ON ROUTES- Tom Thomas suggested that all quilt signs be in ORANGE on ALL routes
MINI-QUILT DISPLAY DOWNTOWN- discussed attaching to poles, visibility, vandalism, store windows, auction
THANKS EVERYONE! LOOKING FORWARD TO ANOTHER GREAT EVENT!!!
MATTY