Minutes from board meeting in the International Club, November 2 2016.
Present: Alastair, Marcos, Emmanuel, Jesper, Ejner, Helle and Nina (Referent).
Agenda:
1. Evaluation of weekend retreat
2. Plan for general assembly
3. Entrepreneur course in January 2017
4. New potential members for the board (we need to talk to people….)
5. Future relationship with staff club (I can give information on my ideas at the meeting)
Ad 1)
In general the weekend retreat was a success. This year we had food delivered instead of spending hours cooking. This turned out to be a good idea and also resulted in more time for other activities. When ordering food, this being on the campsite or from a local restaurant, it’s important that there is a certain variety of selections, since we have such a broad scale of different cultures.
This year we also learned the importance of barking to get a reduction on the price. In this way Jesper ended up saving us for about 30-35% of the price on the campsite! Well done Jesper!
The planned activities were interesting and fun, for example the renewable energy center and the bike rentals.
We had a discussion on how we share pictures from this trip but also from earlier arrangements. Helle will look into the possibility to share from an ‘open to all staff’ new folder.
Ad 2)
We agreed on a dato for the yearly General Assembly, namely November 30, 2016, at 13.30.
Emmanuel will ask Anders to attend to represent the Staff Club.
We need to announce the General Assembly at least 14 days ahead. Alastair will write an invitation/poster that will be send out Monday the 14th and Monday the 21st. A draft will be send around in the board for comments before. In addition to the invitation last year, the poster needs to say, that the International Club are searching for new volunteers to bring activities forward/new board members.
We all need to spread the word and share the poster. It was agreed that we each share posters as written below:
Ejner: Food, Anis, Administration, and will advertise on the nature walk this coming weekend.
Emmanuel: Agro, Merkur Kollegiet
Alastair: MBG, Engineer
Peter: Nørresø Kollegiet, Gym
Nina: Canteen
Ejner will order cake, book a room (1,3 or 4) and arrange paper labels for voting.
Ad 3)
Helle mentioned that Agro Business Park is interested in joining the General Assembly to advertise for their courses and platforms and to start cooperation. They will get 30 minutes for their presentation. Helle will arrange with them.
Ad 4)
We all need to ask around for potential new members for the board. Ejner will not be here next year. Emmanuel will be away until August next year as well and many are on short contracts. Nina will ask Jane at Foulumgård if she would be interested. Alastair will ask a PhD/Postdoc from Anis (New Zealand – don’t remember the name J) who might be interested. In general we need representatives from Anis, MBG, Food and the administration in the board.
Ad 5)
It was discussed whether the board of IC should consider to merge with the Staff Club board. It was concluded that Jesper will be representing the IC board in the Staff Club board for a while, to try to improve the cooperation between the two boards. Then after a year we will evaluate whether we should continue as two separate clubs or if we should consider merging into the staff club board.