MINUTES FROM “BIKE THE BARN QUILTS” MEETING
MONDAY, JULY 24, 2015 6:30pm
PRESENT: Mary Lewellin, Art Krause, Brian Krause, Lenore Behnke, Nancy Schultz, Tom Thomas, Ed Grys,
Mary-Anne Schoenicke, Dave Koeller, Brad Holz, Vicki Dallmann, Maxine Williams, Mary LaMarshe, Mark & Barbara Mader, Jerry Czech, Dave Schmidt, Greg Sturm, Matty
Minutes reviewed
Treasurer’s report reviewed – Thanks Nancy Schultz!
NEXT MEETING MONDAY SEPTEMBER 14 in Room A of the courthouse basement
5:30 to stuff, 6:30 for regular meeting
THIS IS OUR LAST OFFICIAL MEETING BEFORE THE EVENT SO PLEASE TRY TO ATTEND!!!
PAINT WEEK: 9/14-18 or 9/21-24
Matty will bring all paint kits to the Sept 14 meeting
Please make arrangements to pick up
PARK SET-UP:Friday, September 25, starting around 10am.
Need help with set-up, leaf blowing routes (*bring leaf blower if you have one)
ROUTE SIGN PICK-UP ANYTIME BETWEEN 1 & 4pm
PROMO EVENTS: Most events were already taken care of (thanks Lenore!)
Nancy will do the County Fair and Terry Einerson
the Custom & Classic Car show on September 13
Lenore will get the three Navarino signs for us
TIMELINE:Nancy Schultz has taken care of the liability insurance
Matty will re-connect again with Matt Hendricks re:park stuff (tables, stakes, garbage cans, etc)
Matty will contact all sponsors reminding them of opportunities to provide business cards
and/or coupons for the ride.
Maxine agreed to ‘take a look at’ the THANK YOU for the park (thank you Max!)
Nancy Schultz will provide evaluation sheets for the riders & a container for completed ones
Matty will get gas gift cards for the SAG drivers
Matty will send committee members an evaluation sheet; party date yet to be determined
**LEADS WILL CONTACT THEIR VOLUNTEERS AS EARLY INTO SEPTEMBER AS POSSIBLE
(Matty is working on finalizing the volunteer list)
Matty – add banners alongside pavilion kitchen/bathroom doors for safety
LEADS:
VOLUNTEERS – no one available for report
sheet available; corrected some areas and added names; still some vacancies
STAGING - DAVE KOELLER
Needs people between 8-9:30
Nancy Schultz will get names of Strong Bones people to you
SAGS & FOOD STATIONS: MARY LEWELLIN & MAXINE WILLIAMS
One 4-H group has not responded so were replaced by Angelica 4-H
Are awaiting names of final SAG DRIVERS
SIGNS 7 TRASH CONTAINERS – TOM THOMAS
Trash containers are NEW AND IMPROVED!!
All signs are categorized/color-coded by routes with description of placement on the box
Discussion about sending the bike box with SAG drivers; decided not a good idea
VENDORS – PEG GALLAGHER no report
Middle Ages band has disbanded, and Peg has found someone to perform in their place
Approximately 6-8 vendors
REGISTRATION & PARK MAP – NANCY SCHULTZ
Will look at necessary signs and re-do evaluation
Working on people to help
Will provide names of Strong Bones people to Dave Koeller asap
Working on names of HCE ladies for registration & food
BANNERS – ED GRYS
We will have banners—more than last year!
Ed & Meryl will put up 3 signs outside of town
Could use help with take-down
PUBLIC RELATIONS – JERRY CZECH
Banners are ready to put up at downtown bank and fairground fence
2000 postcard size ads have been delivered to Charlie’s Country Market; they will be distributed the
Week-end of September 18-20
Jerry and Matty will be on Breakfast Club September 9
JERRY – are you sending out press releases to Appleton Post Crescent & GB Press Gazette?
All previous riders will receive an email invitation this week
GUIDED TOUR – GREG STURM
Greg shared a guided driving tour booklet that Patti Peterson from Chamber made.
Discussion of what we want her to make for our guided tour
Picture of one our barn quilts on the front and/or back perhaps; map in the middle
Greg will follow-up
NANCY will find a copy of the BELLE PLAINE ROUTE and send to Patti
FOOD AT PARK – NANCY BROWN-KOELLER & LENORE BEHNKE
Lenore will connect with Angie re: food amount and what
Peg Gallagher will deliver food to Laney’s in Lenore’s car
Committee will meet for further planning of pick-u-p, etc.
SALES TABLE & STAINED GLASS RAFFLE – MATTY
Nick & Rachel Bleser and Jennifer Greiert have agreed to be in charge
Matty will make signs for table and raffle
Need to find more help here
SECURITY PLAN & TRAFFIC CONTROL – MARK KOHL
Chief Kohl agreed to talk with Adam Bieber, Eddie Sheppard, & Grant Bystol
Matty will compose letter and send to him
We will provide people at intersections indicated in security plan
WEB-SITE – BRAD HOLZ
Thanks Brad for taking charge of this!! We’ll have lots of pics after our event.
PORTAPOTTIES – MATTY
Ordered and confirmed
YARD SIGNS – DAVE KOELLER
SIGNS ARE HERE!! Please pick some up from Dave and place them in high-volume areas
Keep track of where you put them so someone can retrieve them
There’s no date on signs so we can use them each year (good thinking DAVE!)
*** I will get out an up-dated volunteer list as soon as I can. Please contact your workers with specific details
if you know who they are already.
Thanks everyone! GREAT MEETING!
MATTY