AZNA Chapter 30 Board Meeting

Meeting Minutes

July 13, 2017

Present:

/ Kathy Wruk, President; Sarah Locke, Secretary; Bill Adams, Member-At-Large; Lynn Untermeyer, Member-At-Large; and Maureen Buhl, Member-At-Large.

Absent:

Next board meeting:

/ Robin Kirschner, Vice President; Tami Calvin, Treasurer; and Kathy Matson, Member-At-Large
August 10, 2017

I.  Approve Minutes

Maureen moved to accept the April meeting minutes with the incorporated corrections, Bill seconded the motion. For May and June meeting minutes, Lynn motioned to approve the minutes and Maureen seconded the motion. Motion Carried.

II.  Treasurer Report

Led by Kathy Wruk filling in for Tamil Calvin. Chapter account balance as of 6/30/17 is $9,168.27. AzNA convention: spent $85.16 on fitbit and will raffle off AzNA membership of $174 + $25 PAC during the convention. Revenue of $224.30 on the retreat is because the deposit of $2200 was paid in 2016. Annual budget was for $5,865 and so far spent $1,302.29. Outstanding expenses are $200 membership donation, $2,000 in scholarships, and end of year social. Current dues are not bringing as much revenue. Part of monthly AzNA dues are going to SIGs. Need to have a board discussion in Oct/Nov to develop the 2018 budget. Need to advertise for next year’s retreat save-the-date at AzNA convention to generate interest and potential increased attendance. Consider silent auction item for one free registration for 2018 Retreat at AzNA convention. Bill made motion to approve treasurer’s report, Maureen seconded. Motion Carried.

III.  Membership

783 members as of 6/30/17. April 2016 there were 725 members.

IV.  AzNA Biennial Convention

Dates of convention 9/27-9/29. Afternoon of 9/27 is leadership summit, then evening of 9/27 is member dinner. Chapter 30 raffle items at our table will be a fitbit and AzNA membership + PAC donation for any attendees not currently an ANA member. Silent auction item donated by Wines for Humanity gift certificate. Discussion to also have a free retreat registration as a silent auction item as well. Board members need to sign up for shifts to cover table at convention. Board members request additional planning session meeting prior to convention. Lynn to do signage for scholarships. Discussion about having printed the save-the-date postcard for retreat. Bill made motion to sponsor a silent auction item of one free registration to 2018 Retreat at convention, Lynn seconded. Motion Carried.

V.  Scholarships

Lynn makes motion to have two (2) $500 student scholarship and one (1) $250 CE scholarship for September, as the chapter is under-budget from the retreat. Maureen seconded motion. Motion Carried. Lynn will put scholarship information into AzNA Today.

VI.  Community Service or Social Event

Due to time constraints, motion made by Bill to defer topic to next month’s meeting agenda, Maureen seconded.

VII.  By Laws Revision

Board reviewed options as discussed at previous meetings. Motion proposed by Kathy for option three (3): Change Vice President to President Elect; 3-year term; Vote in a PE every year; Never vote in a President; Term is: 1 year PE, 1 year President, 1 year Ex-Officio. Motion seconded by Sarah, Bill, and Lynn. Motion Carried. Kathy will add changes into by-laws and final changes will be approves by board through email. Maureen wanted to make note of all of Kathy’s hard work and that it is appreciated.

Meetings: Next Board Meeting to be on Thursday, August 10, 2017 from 5:30pm – 7:30pm at Panera Bread on Germann Rd., Chandler, AZ. Member’s Meeting in September withheld due to AzNA Convention September 27-29, 2017.

Adjournment: The meeting adjourned at 8:00 p.m.

The minutes are submitted respectfully by Sarah Locke, Secretary of Chapter 30.