______

Executive Committee

Meeting Minutes1 of 14

October 26, 2005, sv

EXECUTIVE COMMITTEE MINUTES

Wednesday, October 26, 2005

MEMBERS: / PRESENT:
S.Mandel, Chair / S.Mandel
R.Hayter, Vice-Chair / R.Hayter
K.Krushell / K.Krushell
J.Melnychuk / J.Melnychuk
D. Thiele / D. Thiele

ALSO IN ATTENDANCE:

Councillor B.Anderson
Councillor J. Batty
Councillor K. Leibovici
Councillor M.Phair
Councillor L.Sloan
A.B.Maurer, City Manager
J.Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor S.Mandel called the meeting to order at9:30 a.m.

A.1.a.ELECTION OF VICE-CHAIR

Mayor S.Mandel called for nominations for the position of Vice-Chair, Executive Committee.

Councillor J.Melnychuk nominated Councillor R.Hayter for the position of Vice-Chair.

Mayor S.Mandel asked if there were any further nominations. There being none, Mayor
S.Mandel asked for a motion to close nominations.

MOVED J.Melnychuk:

That nominations for the position of Vice-Chair, Executive Committee, close.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

CouncillorR.Hayter was elected, by acclamation, as Vice-Chair, Executive Committee.

A.2.ADOPTION OF AGENDA

MOVED J.Melnychuk:

That the October 26, 2005, Executive Committee meeting agenda be adopted with the addition of the following items:

E.1.b.Edmonton: Alberta’s CapitalCity – Proposed Terms of Reference for a Strategy

E.4.a. CDeclaring Old Strathcona’s Whyte Avenue as a Provincial Historic Area – ADDITIONAL INFORMATION

E.4.c.Selection of Consultant to Develop a Dynamic Results Oriented Vision for the Downtown East Project Area

E.4.f. CRequest to Place Options and/or PurchaseLand -
IN PRIVATE

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED J.Melnychuk:

That the October 12, 2005, Executive Committee meeting minutes be adopted.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted items D.2.a.,D.2.c., D.2.d., D.2.e., E.1.b., E.4.a. C, E.4.c., E.4.d., E.4.e., E.5.a., and in-private items E.2.a. and E.4.f. C for debate.

MOVED J.Melnychuk:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Natural Areas – Trees (M.Phair)

That the August 18, 2005, Planning and Development Department report 2005PDP080 be received for information. / Planning & Dev.

D.2.f.Judgement Regarding City Risk (M.Phair)

1.That the September 29, 2005, Corporate Services Department report 2005COL013 be received for information.
2.That the September 29, 2005, Corporate Services Department report 2005COL013 remain in private pursuant to Section 27 of the Freedom of Information and Protection of Privacy Act. / Corporate Svcs.

D.3.STATUS OF REPORTS 

D.3.a.Landscaping and Aesthetics at Road Rights-of-Way

That the revised due date of November 9, 2005, be approved. / Planning & Dev.
Due: Nov. 9, 2005

D.3.b.Report on Accounts Receivable, Professional Services Sole Source and Hired Equipment Review (Office of the City Auditor Quarterly Report – March 2005)

That the revised due date of November 9, 2005, be approved. / Corporate Svcs.
Due: Nov. 9, 2005

D.3.c.Land Enterprise

That the revised due date of November 23, 2005, be approved. / AMPW
Due: Nov. 23, 2005

D.3.d.Near West End

That the revised due date of November 23, 2005, be approved. / Planning & Dev.
Due: Nov. 23, 2005

D.3.e.A Proposal for a Neighbourhood Plan for Grovenor

That the revised due date of January 25, 2006, be approved. / Planning & Dev.
Due: Jan. 25, 2006

D.3.f.Effect of Infill on Surrounding Communities – Smart Choices

That the revised due date of January 25, 2006, be approved. / Planning & Dev.
Due: Jan. 25, 2006

D.3.g.Plan for Review of Winterburn Area Structure Plan

That the revised due date of January 25, 2006, be approved. / Planning & Dev.
Due: Jan. 25, 2006

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.CImplementation of Edmonton Police Governance Audit Recommendations – Approval of City Policies C472E and C476B 

That Executive Committee recommend to City Council:

  1. That City Policy C472E, Appointment Process to Certain Key Boards, as outlined in Attachment 1 of the October12, 2005, Office of the City Manager report 2005CMC037, be approved.
  2. That City Policy C476B, Civic Agencies Reporting, as outlined in Attachment 2 of the October 12, 2005, Office of the City Manager report 2005CMC037, be approved.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CGT Group Telecom – Unpaid Linear Property Taxes 

That Executive Committee recommend to City Council:

1.That a settlement of approximately $60,000 to settle unpaid linear property taxes of $235,710 plus accrued penalties, be approved.

2.That the write-off of $175,710 in linear property taxes, plus accumulated penalties under Section 347 of the Municipal Government Act R.S.A. 2000, c. M-26, (MGA), be approved.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED J.Melnychuk:

a.That the following item be dealt with at11 a.m.:

E.4.f. CRequest to Place Options and/or PurchaseLand -
IN PRIVATE

b.That Executive Committee hear from the following delegations:

E.4.a. CDeclaring Old Strathcona's Whyte Avenue as a Provincial Historic Area

1.S.Lowe, Executive Director, Old Strathcona Business Association

2.I. Meier, 594212 Alberta Ltd.

3.K. Tabor, Old Strathcona Foundation

4.B.Henderson, Old Strathcona Foundation

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Bar Safety (K.Leibovici/K. Krushell)

“As bar safety continues to be a concern, can Administration provide the following:
1.Best practices for enhancing safety at bars such as:
a.training for bouncers,
b.regulations regarding happy hours and restricting the practice or minimum prices of drinks, and
c.use of citation programs that reward bar owners who have met certain safety and security standards.
  1. Some areas of research could be GranvilleIsland, Montreal, Toronto, Gatineau, Calgary, Winnipeg and if possible,London, England, and Germany.”
/ Planning & Dev.
CS Committee
Due: Jan. 9, 2006

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Recent HeritageValley Incidents (L.Sloan/D. Thiele)

L.Benowski, General Manager, Planning and Development Department; G.Heaton, Corporate Services Department (Law); and G.Pearsell, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

Protection of Environmentally Sensitive or Significant Natural Areas

MOVED J.Melnychuk:

That Administration report back to Executive Committee regarding:
1.draft amendments to the Municipal Development Plan to protect environmentally sensitive areas or significant natural areas,
2.draft amendments to the Zoning Bylaw to protect environmentally sensitive areas or significant natural areas, and
3.information on the use of fines in relation to contravention of tree protection regulations. / Planning & Dev.
Due: Jan. 11, 2006

G. Pearsell, and L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk, D. Thiele.

ABSENT:R.Hayter.

D.2.c.Imitation Guns (S.Mandel) 

S.Phipps, Corporate Services Department (Law), answered the Committee’s questions.

MOVED S. Mandel:

That the June 10, 2005, Corporate Services Department report 2005COL008 be received for information. / Corporate Svcs.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

D.2.d.Business Revitalization Zone Projections (M.Phair) 

L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED J.Melnychuk:

That the September 27, 2005, Planning and Development Department report 2005PDP114 be received for information. / Planning & Dev.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk.

ABSENT:R.Hayter, D. Thiele.

D.2.e.Tripartite Agreement (M.Phair) 

E.1.OFFICE OF THE CITY MANAGER

E.1.b.Edmonton: Alberta’s CapitalCity – Proposed Terms of Reference for a Strategy 

MOVED J.Melnychuk:

That items D.2.e. and E.1.b. be dealt with together.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk.

ABSENT:R.Hayter, D. Thiele.

A. B.Maurer, City Manager, and M. Ulmer-Johnston, Office of the City Manager, answered the Committee’s questions.

MOVED J.Melnychuk:

That the October 18, 2005, Office of the City Manager report 2005CMO072 be received for information. / City Manager

carried

FOR THE MOTION:S.Mandel; J.Melnychuk,D. Thiele.

ABSENT:R.Hayter, K.Krushell.

(Item E.1.b. continued on page 11)

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.f.CRequest to Place Options and/or PurchaseLand

MOVED S. Mandel:

That the Committee meet in private with D. Kelly and B.Middleton, Downtown East Project.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

MOVED S. Mandel:

That Executive Committee meet in private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

The Committee met in private at 11:05 a.m.

MOVED K.Krushell:

That Executive Committee meet in public.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

The Committee met in public at 11:56 a.m.

MOVED K.Krushell:

That Executive Committee recommend to City Council:

1.That Administration be authorized to proceed with the actions contained in Attachment 1 of the October 26, 2005, Planning and Development Department report 2005PDG006.

2.That the October 26, 2005, Planning and Development Department report 2005PDG006 remain in private pursuant to Section 25 of the Freedom of Information and Protection of Privacy Act.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

E.4.c.Selection of Consultant to Develop a Dynamic Results Oriented Vision for the Downtown East Project Area 

MOVED J.Melnychuk:

That Stastny Architects Inc. be retained to conduct visioning for the Downtown East Project area. / Planning & Dev.

carried

FOR THE MOTION:S.Mandel; K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:R.Hayter.

The Committee recessed at 11:58 a.m.

The Committee reconvened at 1:33 p.m.

Mayor S.Mandel was absent. Councillor R.Hayter presided.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CDeclaring Old Strathcona's Whyte Avenueas a Provincial Historic Area

MOVED D. Thiele:

That Executive Committee hear from H.Maisonneuve, Old Strathcona Foundation.

carried

FOR THE MOTION:R.Hayter, K.Krushell, J.Melnychuk,D. Thiele.

ABSENT:S.Mandel.

K.Singh, Planning and Development Department, made a presentation.

S.Lowe, Executive Director, Old Strathcona Business Association; and I. Meier, 594212 Alberta Ltd., made presentations and answered the Committee’s questions.

Mayor S.Mandel entered the meeting. Councillor R.Hayter vacated the Chair and Mayor
S.Mandel presided.

K. Tabor and H.Maisonneuve, Old Strathcona Foundation, made presentations.

G. Heaton, Corporate Services Department (Law); L. Benowski, General Manager,
K. Singh and D. Holdsworth, Planning and Development Department, answered the Committee’s questions.

MOVED J.Melnychuk:

That Executive Committee recommend to City Council:

That the Mayor write a letter to the Minister of Alberta Community Development requesting that a portion of Old Strathcona be declared as a Provincial Historic Area for commemorative purposes.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

(Continued from page 9)

E.1.OFFICE OF THE CITY MANAGER

E.1.b.Edmonton: Alberta’s CapitalCity – Proposed Terms of Reference for a Strategy 

A. B.Maurer, City Manager, and M. Ulmer-Johnston, Office of the City Manager, answered the Committee’s questions.

MOVED J.Melnychuk:

That the framework upon which to begin building a Capital City Strategy for the City of Edmonton, as contained in Attachment 2 of the October 20, 2005, Office of the City Manager report 2005CMO071, be approved. / City Manager

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.Land Trust Implementation Plan – Public Consultation Process 

L.Benowski, General Manager, Planning and Development Department, made a presentation and answered the Committee’s questions.

MOVED D. Thiele:

1.That the September 28, 2005, Planning and Development Department report 2005PDP019 be received for information.
2.That the consultation process be organized by a neutral, skilled consultant hired by Administration with the advisement of the Natural Areas Advisory Committee (NAAC), as detailed in Option 2 of the September 28, 2005, Planning and Development Department report 2005PDP019.
3.That Administration prepare a consultation report for Executive Committee. / Planning & Dev.
Due: Apr. 5, 2006

L.Benowski, General Manager, and G.Pearsell, Planning and Development Department, answered the Committee’s questions.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

E.4.e.FutureSchool Sites Study Implementation 

H.McRae and L.Benowski, General Manager, Planning and Development Department; and
A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED D. Thiele:

That the September 29, 2005, Planning and Development Department report 2005PDP112 be received for information. / Planning & Dev.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

E.5.OTHER REPORTS

E.5.a.Wetlands - Drainage

K.Sawatzky and C.Ward, Asset Management and Public Works Department, made a presentation.

C.Ward, Asset Management and Public Works Department; and G.Pearsell, Planning and Development Department, answered the Committee’s questions.

MOVED J.Melnychuk:

That the September 2, 2005, Asset Management and Public Works Department report 2005PWD093 be postponed to the November 23, 2005, Executive Committee meeting, to be dealt with in conjunction with the report on the Development of a Natural Areas Conservation Plan. / AMPW
Due: Nov. 23, 2005

carried

FOR THE MOTION:S.Mandel; R.Hayter, J.Melnychuk,D. Thiele.

ABSENT:K.Krushell.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Contract Update – Telecommunications (Results from RFI)

MOVED R.Hayter:

That the Committee meet in private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act.

carried

FOR THE MOTION:S.Mandel; R.Hayter, J.Melnychuk, D. Thiele.

ABSENT:K.Krushell.

The Committee met in private at 3:35 p.m.

MOVED D. Thiele:

That the Committee meet in public.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

The Committee met in public at 3:53 p.m.

MOVED K.Krushell:

1.That the recommendations from the Request For Information, as identified in Attachment 1 of the October 12, 2005, Corporate Services Department report 2005COT007, be approved.
2.That the October 12, 2005, Corporate Services Department report 2005COT007PRI remain in private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act. / Corporate Svcs.

carried

FOR THE MOTION:S.Mandel; R.Hayter, K.Krushell, J. Melnychuk,
D. Thiele.

N.NOTICES OF MOTION

Mayor S.Mandel asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 3:54 p.m.

______

CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1 of 14

October 26, 2005, sv

INDEX

EXECUTIVE COMMITTEE MINUTES

OCTOBER 26, 2005

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.CALL TO ORDER......

A.1.a.ELECTION OF VICE-CHAIR......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a. Bar Safety (K. Leibovici/K. Krushell)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a. Recent Heritage Valley Incidents (L. Sloan/D. Thiele) 

Protection of Environmentally Sensitive or Significant Natural Areas...... 7

D.2.b. Natural Areas – Trees (M. Phair) 

D.2.c. Imitation Guns (S. Mandel) 

D.2.d. Business Revitalization Zone Projections (M. Phair) 

D.2.e. Tripartite Agreement (M. Phair) 

D.2.f. Judgement Regarding City Risk (M. Phair)......

D.3.STATUS OF REPORTS 

D.3.a.Landscaping and Aesthetics at Road Rights-of-Way......

D.3.b.Report on Accounts Receivable, Professional Services Sole Source and Hired Equipment Review (Office of the City Auditor Quarterly Report – March 2005)

D.3.c.Land Enterprise......

D.3.d.Near West End......

D.3.e.A Proposal for a Neighbourhood Plan for Grovenor......

D.3.f.Effect of Infill on Surrounding Communities – Smart Choices......

D.3.g.Plan for Review of Winterburn Area Structure Plan......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.C Implementation of Edmonton Police Governance Audit Recommendations – Approval of
City Policies C472E and C476B 

E.1.b. Edmonton: Alberta’s Capital City – Proposed Terms of Reference for a Strategy...... /8/11

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a. Contract Update – Telecommunications (Results from RFI)

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CDeclaring Old Strathcona's Whyte Avenue as a Provincial Historic Area...... 2//10

E.4.b.C GT Group Telecom – Unpaid Linear Property Taxes...... 5

E.4.c. Selection of Consultant to Develop a Dynamic Results Oriented Vision for the
Downtown East Project Area...... /10

E.4.d. Land Trust Implementation Plan – Public Consultation Process 

E.4.e. Future School Sites Study Implementation 

E.4.f.CRequest to Place Options and/or Purchase Land/6/9

E.5.OTHER REPORTS......

E.5.a. Wetlands - Drainage

N.NOTICES OF MOTION......

O.ADJOURNMENT......