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Executive Committee

Meeting Minutes1

November 24, 1999

EXECUTIVE COMMITTEE MINUTES

Wednesday, November 24, 1999

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
R. Rosenberger, Vice-Chair / R. Rosenberger
L. Langley / L. Langley
B. Mason / B. Mason
M. Phair / M. Phair

ALSO IN ATTENDANCE:
Councillor B. Anderson*
Councillor W. Kinsella*
B.E. Thom, Q.C., City Manager
E.L. Britton, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:32 a.m.

Councillors B. Anderson and W. Kinsella were in attendance.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the Executive Committee Agenda for the November 24, 1999 meeting be adopted.

carried

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

A.3.ADOPTION OF MINUTES

MOVED M. Phair:

That the Minutes of the November 10, 1999 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED M. Phair:

That items D.2.a., E.1.a., E.2.a., E.2.c., E.2.d. C, E.2.e. C, E.4.b., E.4.c. C and in private item E.2.g. be exempted for debate; and

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.ISME 2000 Sponsorship Request.

  1. That the City of Edmonton become a platinum sponsor in the International Society of Music Education (ISME) 2000 conference.
  2. That a funding partnership to a maximum of $25,000 for this event be approved (Source: Corporate Promotions and Events Fund).
/ Corporate Svcs.

E.2.f.Motorola Cellular Telephone.

That the October 26, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

E.2.h.Proposed Settlement of Claim by Patricia Hockin Against the City of Edmonton.

  1. That this report be considered and remain in private in accordance with the provisions of Section 26 of the Freedom of Information and Protection of Privacy Act.
  2. That the City Solicitor be authorized to settle this claim with the Plantiff's lawyer, Bob McBean.
/ Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.Flexhousing.

That the October 21, 1999 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Staffing at the Emergency Response Department (B. Smith).

"The Emergency Response Department is undergoing significant changes to its senior management team, due to the recent departure of the General Manager and the impending departure of the Fire Chief.
I would like a report from the City Manager indicating the process that will be used to fill these positions with permanent staff. Also, I would like to know whether changes are being contemplated to the organization structure of the Emergency Response Department, including possible changes to the roles and responsibilities of the General Manager position." / City Manager
Due: Jan. 26, 2000

D.1.b.Advisory Boards (B. Mason).

"City Council has appointed several advisory boards from which it hopes to receive timely and relevant advice. My question to the Administration is:
are there opportunities for these boards to provide advice to City Council on emergent issues within their area of expertise which arise between the scheduled annual reports. If not, how could this be structured?" / Corporate Svcs.
Due: Jan. 26, 2000

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Auditor General (W. Kinsella).

B.E. Thom, Q.C., City Manager, answered the Committee's questions.

MOVED M. Phair:

That the November 8, 1999 Office of the City Manager report be received for information. / City Manager

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Consultants.

B.E. Thom, Q.C., City Manager, answered the Committee's questions.

MOVED M. Phair:

That the November 8, 1999 Office of the City Manager report be postponed to the December 8, 1999 Executive Committee meeting. / City Manager
Due: Dec. 8, 1999

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Millennium Update Report.

B. Loree, Corporate Services Department, made a presentation. B. Loree and C. McLeod, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That the November 3, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.2.c.September 30, 1999 Operating Results and Projected Year-End Financial Performance.

R. Garvey, Corporate Services Department; B.E. Thom, Q.C., City Manager and A.B. Maurer, General Manager, Corporate Services Department, answered the Committee's questions.

MOVED B. Mason:

That the November 2, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.2.d.CCity of Edmonton Comments on Proposed Amendments to Regulations Related to Financial Statements.

R. Garvey and D. Fisher, Corporate Services Department, answered the Committee's questions.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

  1. That the comments in Attachment 1 (of the November 8, 1999 Corporate Services Department report) be accepted as the City of Edmonton’s position on the proposed amendments to the Debt Limit Regulation and the Supplementary Accounting Principles and Standards Regulation.
  1. That the Finance Branch communicate to the Province that the comments in Attachment 1 (of the November 8, 1999 Corporate Services Department report) have been approved by Council as the City’s position on the proposed amendments to the Regulations.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.2.e.CSinking Fund Excess Earnings.

R. Garvey, Corporate Services Department, answered the Committee's questions.

MOVED B. Smith:

That the Executive Committee recommend to City Council Budget:

  1. That $6 million of excess earnings be withdrawn from the Sinking Fund in 2000 and be used in the 2000 budget process to reduce the required tax increase and/or to fund additional expenditures of a one-time nature.
  1. That future budget processes incorporate the potential withdrawal of further Sinking Fund excess earnings as detailed in this report.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.Plans and Enforcement in the Whyte Avenue Commercial Area.

R. Caldwell, Planning and Development Department, made a presentation and answered the Committee's questions.

MOVED B. Mason:

That the Committee hear from D. Fargey, Old Strathcona Business Association.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

D. Fargey, Old Strathcona Business Association, answered the Committee's questions.

MOVED B. Mason:

That the Committee hear from the representatives of the Liquor and Gaming Control Board.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

D. Millar and D. Arneson, Liquor and Gaming Control Board, answered the Committee's questions.

R. Caldwell, Planning and Development Department; and R. Veldhuis, Emergency Response Department, answered the Committee's questions.

MOVED M. Phair:

That the reports contained in Attachments 1 through 4 (of the November 4, 1999 Planning and Development Department report) be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

E.4.c.CCapital City Downtown Plan Progress Report.

MOVED B. Smith:

That the Committee hear from I. MacLeod, Chair, Capital City Downtown Plan Advisory Committee.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

B. Duncan, General Manager, Planning and Development Department; I. MacLeod, Chair, Capital City Downtown Plan Advisory Committee, answered the Committee's questions.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

That the October 19, 1999 Planning and Development Department report be received for information.

carried

FOR THE MOTION: B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

MOVED R. Rosenberger:

That Orders of the Day be extended to complete the agenda.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

MOVED L. Langley:

That the Committee meet in private.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

The Committee met in private at 11:55 a.m.

MOVED B. Mason:

That the Committee meet in public.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

The Committee met in public at 12:03 p.m.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.g.Proposed Offer of Settlement of the Claim of Ibi Bagoly Against the City of Edmonton.

1.That this report be considered and remain in private in accordance with the provisions of Section 26 of the Freedom of Information and Protection of Privacy Act.
2.That the City Solicitor be authorized to make a formal offer of settlement in regard to this claim as outlined in Attachment 1 (of the November 2, 1999 Corporate Services Department (Law) report). / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; L. Langley, B. Mason, M. Phair,
R. Rosenberger.

O.ADJOURNMENT

The meeting adjourned at 12:05 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1

November 24, 1999