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Executive Committee

Meeting Minutes1 of 12

November 10, 2004, ak

EXECUTIVE COMMITTEE MINUTES

Wednesday, November 10, 2004

MEMBERS: / PRESENT:
S.Mandel, Chair / S.Mandel
M.Phair, Vice-Chair / M.Phair
T.Cavanagh
M. Nickel / M. Nickel
L.Sloan / L.Sloan

ALSO IN ATTENDANCE:

A. B.Maurer, City Manager
Councillor J.Melnychuk
J.Wright, Office of the City Clerk

A.1.CALL TO ORDER

Mayor S.Mandel called the meeting to order at 9:30 a.m.

Councillor T.Cavanagh was absent.

A.2.ADOPTION OF AGENDA

MOVED M.Phair:

That the November 10, 2004, Executive Committee meeting agenda be adopted.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

A.3.ADOPTION OF MINUTES

MOVED M.Phair:

That the September 8, 2004,Executive Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

Executive Committee exempted items D.2.a., D.3.i., E.1.b., E.1.c., E.2.a. C, E.2.c. C and
E.4.a. C for debate.

MOVED M.Phair:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Use of the Term “Prestige” in Planning Bylaws

That the revised due date of November 24, 2004, be approved. / Planning Dev.
Due: Nov. 24, 2004

D.3.b.Review of Tax Structure

That the revised due date of November 24, 2004, be approved. / Planning & Dev.
Due: Nov. 24, 2004

D.3.c.City of Edmonton Hiring Practices(D. Thiele)

That the revised due date of November 24, 2004, be approved. / Corporate Svcs.
Due: Nov. 24, 2004

D.3.d.Wetlands Conservation Policy

That the revised due date of November 24, 2004, be approved. / Planning Dev.
Due: Nov. 24, 2004

D.3.e.Fair Wage Policy

That the revised due date of January 12, 2005, be approved. / Corporate Svcs.
Due: Jan. 12, 2005

D.3.f.The Role of Capital Cities

That the revised due date of January 12, 2005, be approved. / City Manager
Due: Jan. 12, 2005

D.3.g.Surface Parking Lots Downtown

That the revised due date of February 2, 2005, be approved. / Planning Dev.
Due: Feb. 2, 2005

D.3.h.Ecological Gifts Program

That the revised due date of February 2, 2005, be approved. / Planning Dev.
Due: Feb. 2, 2005

D.3.j.Establishment of a Land Trust in the City of Edmonton

That the revised due date of February 16, 2005, be approved. / Planning Dev.
Due: Feb. 16, 2005

D.3.k.Review of City Policy C480A – Naming Development Areas, Roads, Parks, and Municipal Facilities

That the revised due date of February 16, 2005, be approved. / Planning Dev.
Due: Feb. 16, 2005

D.3.l.Review the Naming and Numbering of Roads

That the revised due date of February 16, 2005, be approved. / Planning Dev.
Due: Feb. 16, 2005

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Declaration of a State of Emergency – Procedures and Powers 

That the August 4, 2004, Office of the City Manager report 2004CMC051 be received for information. / City Manager

E.1.c.TD Economics Special Report – Corridor Conference 

That the City Manager write to the Executive Director of the Alberta Capital Region Alliance (ACRA) indicating that the City of Edmonton would like to:
1.Participate in the Edmonton-Calgary Corridor Visioning effort that was initiated by ACRA.
2.Have the City of Calgary invited to participate in the Visioning effort.
3.Have the Province of Alberta’s support of and participation in the Visioning effort for the Edmonton-Calgary Corridor. / City Manager

RECONSIDERED

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Change Order Recommendation Armoured Car Services – City-wide – D888309

That a Change Order totalling $1,100,000 be approved to increase the total value of the Armoured Car Services Outline Agreement for all City Departments to a cumulative total, not to exceed $2,000,000 including GST. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CNotice of Intention to Designate the JohnMcNeill Residence located at 11217 – 97 Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the September 24, 2004, Planning and Development Department report 2004PDP127) to the owner of the property occupied by the John McNeill Residence located at 11217 - 97 Street in accordance with Section 26 of the Historical Resources Act.
  2. That the General Manager of the Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the John McNeill Residence.
  3. That funding of $25,000 for this project be provided from the Heritage Reserve Fund.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

E.1.OFFICE OF THE CITY MANAGER

E.1.c.TD Economics Special Report – Corridor Conference 

MOVED S. Mandel:

That the following motion be reconsidered:

MOVED M.Phair:

That the City Manager write to the Executive Director of the Alberta Capital Region Alliance (ACRA) indicating that the City of Edmonton would like to:

  1. Participate in the Edmonton-Calgary Corridor Visioning effort that was initiated by ACRA.
  2. Have the City of Calgary invited to participate in the Visioning effort.
  3. Have the Province of Alberta’s support of and participation in the Visioning effort for the Edmonton-Calgary Corridor.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Incorrect Property Assessment (A.Bolstad) 

MOVED M.Phair:

That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

B.PROCEDURAL MATTERS

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M.Phair:

Thatthe Committee hear from the following delegations, and that D.2.a. and E.4.a. C be dealt with together as the first item of business:

D.2.a.Incorrect Property Assessment (A.Bolstad)

L.Floreani

E.4.a. CEmail dated August 10, 2004, from JamiDrake Requesting an Adjustment on the Penalty Assessed to Tax Roll No. 4078127

J.Drake

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Intergovernmental Affairs Committee (M. Nickel)

“I would like to request that Administration prepare a report outlining how a new Intergovernmental Affairs Committee could be structured. The purpose of the committee is to identify and articulate Council’s priorities with regards to the other orders of government, as well as provide a forum in which to rally public support for Edmonton’s agenda. I would like Administration to provide suggestions on how this committee can be structured within our present committee system of governance.
  1. As an ad hoc committee that reports to Executive Committee.
  2. As a standing committee.
  3. Other option.
This report must encompass the following subject matter:
  1. Suggested terms of reference of the committee.
  2. Suggested composition of committee members emphasizing “elected officials.”
  3. How this committee may build better relationships with other orders of government, in particular the Province.
  4. How this committee may build better relationships with Calgary and other urban centres of significance.
  5. How this committee can work with existing organizations that are in the business of intergovernmental relations.
  6. A priority listing of issues that the committee would work on once formed.
I would appreciate the response to come back to the next Executive Committee meeting.” / City Manager
Due: Nov. 24, 2004
D.1.a. cont.
City Manager
Due: Nov. 24, 2004

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Incorrect Property Assessment (A.Bolstad) 

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CEmail dated August 10, 2004, from JamiDrake Requesting an Adjustment on the Penalty Assessed to Tax Roll No. 4078127 

M.Chibuk, Planning and Development Department, made a presentation.

L.Floreani made a presentation and answered the Committee’s questions.

J.Drake made a presentation and answered the Committee’s questions.

M.Chibuk, Planning and Development Department, answered the Committee’s questions.

L.Floreani answered the Committee’s questions.

M.Chubik, Planning and Development Department, answered the Committee's questions.

MOVED M.Phair:

That Executive Committee recommend to City Council:

That the request by JamiDrake for an adjustment on the penalty in the amount of $153.72 for Property Tax Roll No. 4078127, as outlined in the October 13, 2004, Planning and Development Department report 2004PDA021, be denied.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

MOVED S. Mandel:

That Executive Committee recommend to City Council:

That LauraFloreani’s appeal to have her tax overpayment refunded be supported, and that the City portion of the overpayment of taxes at
16731 – 110 Street, for the period 1987 to 1995, be reimbursed.

A. B.Maurer, City Manager; and D. Piecowye, Corporate Services Department (Law), answered the Committee's questions.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS 

D.3.i.Developers Paying for Services

A. B.Maurer, City Manager, made a presentation and answered the Committee's questions.

R. Caldwell, Planning and Development Department, answered the Committee's questions.

MOVED M.Phair:

That the revised due date of February 2, 2005, be approved. / Planning & Dev.
Due: Feb. 2, 2005

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.b.University of Alberta Liaison – Quarterly Report No. 4 

Councillor M.Phair made a presentation.

MOVED M.Phair:

That the October 29, 2004, Office of the City Manager report 2004CMO078 be received for information. / City Manager

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

Councillor J.Melnychuk entered the meeting.

E.1.c.TD Economics Special Report – Corridor Conference 

B.Duncan, Office of the City Manager, answered the Committee's questions. Copies of a presentation by B.Duncan were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

A. B.Maurer, City Manager, answered the Committee's questions.

MOVED M.Phair

That the November 1, 2004, Office of the City Manager report 2004CMO087 be referred back to Administration, to return with a report indicating:
  1. Background information on the TD Corridor Study and a City analysis of the report.
  2. An update on ACRA’s response to the November 4, 2004, paper.
  3. Whether the cities of Calgary and Red Deer are participating in this ACRA initiative.
  4. Questions and/or suggestions from Administration as to how the City might move forward on the TD Corridor concept.
/ City Manager
Due: Jan. 12, 2005

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CBudget Implications if Tax Revenue is Increased by CPI Rather than MPI 

G.Kliparchuk, Corporate Services Department (Finance), made a presentation and answered the Committee's questions. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

A. B.Maurer, City Manager; and R.Rosychuk, Corporate Services Department (Finance), answered the Committee's questions.

MOVED M.Phair:

That Executive Committee recommend to City Council:

That the October 12, 2004, Corporate Services Department report 2004COF096 be received for information.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

E.2.c.CSeptember 30, 2004, Projected Year-end Operating and Capital Results 

R.Rosychuk, Corporate Services Department (Finance); and A.B.Maurer, City Manager, answered the Committee's questions.

MOVED M.Phair:

That Executive Committee recommend to City Council:

That the October 28, 2004, Corporate Services Department report 2004COF116 be received for information.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

N.NOTICES OF MOTION

Mayor S.Mandel asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 12:01 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1 of 12

November 10, 2004, ak

INDEX
EXECUTIVE COMMITTEE MINUTES0 NOVEMBER, 2004

A.1.CALL TO ORDER

A.2.ADOPTION OF AGENDA

A.3.ADOPTION OF MINUTES

B.PROCEDURAL MATTERS/7

B.2.TIME SPECIFICS AND DECISION TO HEAR

D.ADMINISTRATIVE INQUIRIES AND RESPONSES/6/7/9

D.1.ADMINISTRATIVE INQUIRIES

D.1.a. Intergovernmental Affairs Committee (M. Nickel)

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES/8

D.2.a. Incorrect Property Assessment (A. Bolstad) 

D.2.a. Incorrect Property Assessment (A. Bolstad) 

D.2.a. Incorrect Property Assessment (A. Bolstad)

D.3.STATUS OF REPORTS /9

D.3.a.Use of the Term “Prestige” in Planning Bylaws

D.3.b.Review of Tax Structure

D.3.c.City of Edmonton Hiring Practices (D. Thiele)

D.3.d.Wetlands Conservation Policy

D.3.e.Fair Wage Policy

D.3.f.The Role of Capital Cities

D.3.g.Surface Parking Lots Downtown

D.3.h.Ecological Gifts Program

D.3.i.Developers Paying for Services

D.3.j.Establishment of a Land Trust in the City of Edmonton

D.3.k.Review of City Policy C480A – Naming Development Areas, Roads, Parks, and Municipal Facilities

D.3.l.Review the Naming and Numbering of Roads

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS...... 4/8/

E.1.OFFICE OF THE CITY MANAGER...... 4/6/

E.1.a.Declaration of a State of Emergency – Procedures and Powers 

E.1.b.University of Alberta Liaison – Quarterly Report No. 4 

E.1.c.TD Economics Special Report – Corridor Conference ...... 4/6/

E.2.CORPORATE SERVICES DEPARTMENT...... 5/

E.2.a. CBudget Implications if Tax Revenue is Increased by CPI Rather than MPI 

E.2.b.Change Order Recommendation Armoured Car Services – City-wide – D888309 

E.2.c. CSeptember 30, 2004, Projected Year-end Operating and Capital Results 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT/8

E.4.a. CEmail dated August 10, 2004, from Jami Drake Requesting an Adjustment on the Penalty Assessed to Tax Roll No. 4078127 

E.4.b. CNotice of Intention to Designate the John McNeill Residence located at 11217 – 97 Street as a Municipal Historic Resource 

N.NOTICES OF MOTION

O.ADJOURNMENT