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Executive Committee

Meeting No. 17 Minutes1

May 27, 1998

Wednesday, May 27, 1998

EXECUTIVE COMMITTEE MEETING NO. 17

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
B. Mason, Vice-Chair / B. Mason
A. Bolstad / A. Bolstad
M. Phair / M. Phair

ALSO IN ATTENDANCE:
Councillor L. Chahley*
Councillor J. Taylor*

Councillor R. Rosenberger*
B.E. Thom, Q.C., City Manager
E.L. Britton, Office of the City Clerk.

*Attended part of the meeting.

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

1.That the Executive Committee Agenda (No. 17) for the May 27, 1998 meeting be adopted.

D.2.c. Plan Edmonton (B. Mason).

2.That the in-private report on item D.2.c. be added to the agenda.

E.2.b. CThe Edmonton Rowing Club – Request for Forgiveness of Tax Arrears.

3. That the Executive Committee hear from Jay Krushell, representing the Edmonton Rowing Club.

E.L. Britton, Office of the City Clerk, answered the Committee’s questions.

Councillor L. Chahley entered the meeting.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.Freestanding Communications Tower on Wolf Willow Shopping Centre Site.

MOVED M. Phair:

That this item be postponed until the July 2, 1998 Executive Committee meeting at 10:00 a.m. / Planning & Dev.
Due: July 2, 1998

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

A.3.ADOPTION OF MINUTES

MOVED M. Phair:

That the Minutes of the May 13, 1998 Executive Committee Meeting (No. 16) be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED A. Bolstad:

That items D.2.a., D.2.b., D.2.c., E.2.b.C, E.2.c., E.2.d.C, E.2.f., E.2.g.C, E.2.h.C, E.2.i., E.2.j. and E.5.a.C be exempted for debate; and

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.July 15, 1998 Executive Committee Meeting – Changes to the Orders of the Day.

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That the Orders of the Day for the July 15, 1998 Executive Committee meeting be changed to reflect that the Lunch Recess be 11:30 a.m. to 1:30 p.m. / All GM’s

E.2.e.Open Tenders Greater than $500,000 and Request to Hire Consultants where Estimates Exceed $100,000 as at May 8, 1998.

That the May 8, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, B. Mason, M. Phair.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Auditor General’s Review of Economic Development Edmonton (EDE)(Councillor A. Bolstad).

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“This inquiry has to do with the Auditor General’s review of Economic Development Edmonton (EDE), which, I understand, was shown to the management of EDE sometime ago yet is not scheduled to be presented to City Council until after the 1998 Civic Election.
I would like a report, verbal if necessary, at the next meeting of the Executive Committee which details the rationale for this delay and reviews the opportunity for shortening the timelines so that Council could review this report before the final Council meeting of this term, which is scheduled for September 15, 1998.” / City Manager
Due: June 17, 1998

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Television and Film Industry in Edmonton (M. Phair).

J. Edwards and K. Fiske, Economic Development Edmonton, made a presentation and answered the Committee's questions.

MOVED M. Phair:

That this item be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

(Sec. 54, B.L. 9999, as amended)

FOR THE MOTION:B. Smith; M. Phair.

OPPOSED:A. Bolstad.

ABSENT:B. Mason.

MOVED M. Phair:

1. That the April 16, 1998 Economic Development Edmonton report be received for information.
2. That Economic Development Edmonton prepare a fact sheet on the City of Edmonton with a suggested course of political action with input from other political bodies, such as Mayors' groups, in an attempt to provide reasonable incentives to have the film industry return to the City of Edmonton and the Province of Alberta. / EDE
Due: July 15, 1998

CARRIED

FOR THE MOTION: B. Smith, B. Mason, M. Phair.

OPPOSED:A. Bolstad.

D.2.b.Crime Prevention in Parkade Structures (B. Mason).

K. Singh, Planning and Development Department, answered the Committee's questions.

MOVED M. Phair:

That this item be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

(Sec. 54, B.L. 9999, as amended)

FOR THE MOTION:A. Bolstad, B. Mason, M. Phair.

OPPOSED:B. Smith.

Mayor B. Smith vacated the Chair and Vice-Chair B. Mason presided.

Mayor B. Smith left the meeting.

B. Duncan, General Manager, Planning and Development Department, answered the Committee's questions.

Mayor B. Smith re-entered the meeting.

Vice-Chair B. Mason vacated the Chair and Mayor B. Smith presided.

K. Singh, Planning and Development Department; and C. St. Dennis, Corporate Services Department (Law), answered the Committee's questions.

MOVED B. Mason:

That the Administration prepare for the July 2, 1998 meeting a draft bylaw which will have the effect of having the Parkade Safety Standards Guidelines mandatory for new parkades and that options be drafted which will make these Guidelines compulsory or mandatory for existing parkades.

K. Singh, Planning and Development Department; and C. St. Dennis, Corporate Services Department (Law), answered the Committee's questions.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED M. Phair:

That the May 12, 1998 Planning and Development Department report be received for information.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

SUMMARY OF THE COMMITTEE’S DECISION ON ITEM D.2.b.

1.That the Administration prepare for the July 2, 1998 meeting a draft bylaw which will have the effect of having the Parkade Safety Standards Guidelines mandatory for new parkades and that options be drafted which will make these Guidelines compulsory or mandatory for existing parkades.
2.That the May 12, 1998 Planning and Development Department report be received for information. / Planning & Dev.
Due: July 2, 1998

D.2.c.Plan Edmonton (B. Mason).

A. Massing, City Solicitor, answered the Committee's questions.

MOVED M. Phair:

That this matter be the first item on the in-private agenda.

CARRIED

FOR THE MOTION:B. Smith, A. Bolstad, M. Phair.

OPPOSED:B. Mason.

E.2.b.CThe Edmonton Rowing Club – Request for Forgiveness of Tax Arrears.

S. White, City Assessor; and I. Johnson, Corporate Services Department (Law), made a presentation.

Councillor J. Taylor entered the meeting.

J. Krushell and S. Findlay made a presentation and answered the Committee's questions.

S. White, City Assessor, answered the Committee's questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

That the accrued penalties for the years 1991 to 1993 be cancelled and that the Edmonton Rowing Club pay the outstanding balance owing on the taxes portion only for those years.

E.L. Britton, Office of the City Clerk; and R. Liteplo, General Manager, Corporate Services Department, answered the Committee's questions.

CARRIED

FOR THE MOTION: B. Smith; B. Mason, M. Phair.

OPPOSED:A. Bolstad.

E.2.c.Plans for General Reassessment – Quarterly Report.

S. White, City Assessor, answered the Committee's questions.

MOVED A. Bolstad:

That the May 1, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.d.C1997 General Government Operating Results.

R. Liteplo, General Manager, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

That $6.05 million be allocated from the financial stabilization reserve to fund:

(a)the 1997 general government $5.7 million operating deficit; and

(b)the 1997 Plan Edmonton unexpended budget allocation of $0.35 million.

carried

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.f.Contract/Consultant Report for April 1998.

J. Hodgson, Asset Management and Public Works Department; J. Mills, Corporate Services Department; B. Duncan, General Manager, Planning and Development Department; G.W. Goodall, Corporate Services Department; and B.E. Thom, Q.C., City Manager, answered the Committee's questions.

MOVED M. Phair:

That the May 8, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.g.CEdmonton Property Tax Committee – Final Report.

S. White, City Assesor, answered the Committee's questions.

MOVED A. Bolstad:

That this item be postponed to the June 17, 1998 Executive Committee meeting and that the Administration provide Dr. M. Horowitz, O.C., Chair, Edmonton Property Tax Committee, with a copy of the report for comment back to the Executive Committee.

AMENDMENT MOVED B. Smith:

That the words “That this item be postponed to the June 17, 1998 Executive Committee meeting” and the words “back to the Executive Committee” be deleted and that the words “That the Administration provide Dr. M. Horowitz, O.C., Chair, Edmonton Property Tax Committee, with a copy of the report for comment” be included in the recommendation to Council.

LOST

FOR THE AMENDMENT:B. Smith.

OPPOSED:A. Bolstad, B. Mason, M. Phair.

MOTION ON THE POSTPONEMENT put:

That this item be postponed to the June 17, 1998 Executive Committee meeting and that the Administration provide Dr. M. Horowitz, O.C., Chair, Edmonton Property Tax Committee, with a copy of the report for comment back to the Executive Committee.

LOST

FOR THE MOTION:A. Bolstad.

OPPOSED:B. Smith; B. Mason, M. Phair.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

That preliminary assessment notices be issued to property owners in November of 1998, and that Council adopt the Administration’s Key Date Schedule (Attachment 1 of the May 11, 1998 Corporate Services Department report), in lieu of the Edmonton Property Tax Committee’s Key Date Schedule.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED A. Bolstad:

That the Committee recess now.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

The Committee recessed at 11:55 a.m.

The Committee reconvened at 1:32 p.m.

Councillor A. Bolstad was absent.

Councillor J. Taylor was in attendance.

E.5.OTHER REPORTS

E.5.a.CProvincial Government Tourism Grant (Louise McKinney Park).

B. Anderson, Community Services Department; and G. Agopsewvitch, Louise McKinney Millennium Park Working Committee, made a presentation.

Councillor A. Bolstad entered the meeting.

B. Anderson and G. Barry, Community Services Department; G. Agopsewvitch; R. Hersack, Economic Development Edmonton; A.B. Maurer and R. Daviss, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

That the Provincial Government Tourism Grant Proposal “Louise McKinney Park: A Partnership for the Millenium” (Attachment 1 of the May 11, 1998 Community Services Department report) be approved for submission to the Province of Alberta as an application for the 1998 Alberta Provincial Tourism Grant for the City of Edmonton.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.j.Ticket Surcharge Bylaw and the Admission Surcharge Agreement Between the City of Edmonton and Edmonton Northlands.

MOVED M. Phair:

That Item E.2.j. be dealt with now.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

B.E. Thom, Q.C., City Manager; and A. Massing, City Solicitor, answered the Committee’s questions.

MOVED B. Mason:

That the Committee meet in private.

CARRIED

FOR THE MOTION: A. Bolstad, B. Mason, M. Phair.

OPPOSED:B. Smith.

The Committee met in private at 2:20 p.m.

MOVED B. Mason:

That the Committee meet in public.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

The Committee met in public at 2:50 p.m.

Councillors R. Rosenberger and J. Taylor were in attendance.

MOVED B. Mason:

That the Administration prepare recommendations, for the June 17, 1998 Executive Committee meeting and the subsequent City Council meeting, on what objectives the City may wish to consider in negotiations around ticket tax, as well as a recommended process. / Corporate Svcs.
Due: June 17, 1998

CARRIED

FOR THE MOTION: A. Bolstad, B. Mason, M. Phair.

OPPOSED:B. Smith.

E.2.h.CEdmonton 2004 Celebrations Strategy.

D. Schneider, Corporate Services Department, answered the Committee’s questions.

MOVED A. Bolstad:

1.That the Executive Committee recommend to City Council:

That the Communications Branch, Corporate Services Department, be directed to oversee the creation of a community-based committee to coordinate Edmonton’s 2004 celebrations.

2.That Economic Development Edmonton provide a further report outlining what efforts are being or can be made to attract events to Edmonton in the year 2004.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1, put:

That the Executive Committee recommend to City Council:

That the Communications Branch, Corporate Services Department, be directed to oversee the creation of a community-based committee to coordinate Edmonton’s 2004 celebrations.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOTION ON PART 2, put:

That Economic Development Edmonton provide a further report outlining what efforts are being or can be made to attract events to Edmonton in the year 2004. / EDE
Due: July 29, 1998

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

E.2.i.Property Tax Revenue.

MOVED M. Phair:

That the April 29, 1998 Corporate Services Department report be postponed to the June 17, 1998 Executive Committee meeting. / Corporate Svcs.
Due: June 17, 1998

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

MOVED M. Phair:

That the Committee recess for five minutes and reconvene in private.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

The Committee recessed at 3:10 p.m.

MOVED B. Mason:

That the Committee meet in public.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason, M. Phair.

The Committee met in public at 4:10 p.m.

Councillor M. Phair was absent. Councillor J. Taylor was in attendance.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.k.Proposed Settlement of Claim by Moussa Emile Karam Against the City of Edmonton.

MOVED A. Bolstad:

1.That the April 29, 1998 Corporate Services Department (Law Branch) report remain solicitor/client privileged.
2.That the City Solicitor be authorized to settle this claim with the Plaintiff’s lawyer, James McGinnis. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason.

ABSENT:M. Phair.

E.2.l.Proposed Settlement of Claim by Brian Arbuckle Against the City of Edmonton.

MOVED A. Bolstad:

1.That the May 6, 1998 Corporate Services Department (Law Branch) report remain private as it is solicitor/client privileged.
2.That the City Solicitor be authorized to settle this claim with the Claimant’s lawyer, James Odishaw. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason.

ABSENT:M. Phair.

E.5.OTHER REPORTS

E.5.b.Royal Glenora Club – Settlement and Lease Agreements.

MOVED A. Bolstad:

1.That approval be given to the Settlement of Agreement and to the Lease Agreement between the Royal Glenora Club and the City, as outlined in the terms and conditions contained in Attachments 1 and 2 of the May 6, 1998 Asset Management and Public Works Department report.
2.That this report remain private because it is solicitor/client privileged. / Asset Mgmt. & Public Works
E.5.b. cont’d.
Asset Mgmt. & Public Works
Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, B. Mason.

ABSENT:M. Phair.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

O.ADJOURNMENT

The meeting adjourned at 4:15 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting No. 17 Minutes1

May 27, 1998