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Executive Committee

Meeting Minutes1 of 13

February 14, 2005, sv

EXECUTIVE COMMITTEE MINUTES

Monday, February 14, 2005

MEMBERS: / PRESENT:
S.Mandel, Chair / S.Mandel
M.Phair, Vice-Chair / M.Phair
T.Cavanagh / T.Cavanagh
M. Nickel / M. Nickel
L.Sloan / L.Sloan

ALSO IN ATTENDANCE:

Councillor B.Anderson
Councillor K. Leibovici
Councillor J. Melnychuk
Councillor D. Thiele
A. B.Maurer, City Manager
A.Sinclair, Office of the City Clerk
J.Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor M.Phair called the meeting to order at 9:30 a.m.

Mayor S.Mandeland Councillor L.Sloanwere absent.

A.2.ADOPTION OF AGENDA

MOVED T.Cavanagh:

That the February 14, 2005, Executive Committee meeting agenda be adopted.

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair.

ABSENT:S.Mandel, L.Sloan.

A.3.ADOPTION OF MINUTES

MOVED T.Cavanagh:

That the February 2, 2005,Executive Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair.

ABSENT:S.Mandel, L.Sloan.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: D.2.a., D.2.b., D.2.c., E.1.a., E.2.a. C, E.2.b. C, E.2.c., E.4.a. C, E.4.b., E.5.a., E.5.b. and in-private itemsE.1.b. C and E.1.c.

MOVED T.Cavanagh:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Smart Growth Initiatives in Suburban Areas

That the revised due date of March 23, 2005, be approved. / Planning & Dev.
Due: Mar. 23, 2005

D.3.b.Land Trust Implementation Plan

That the revised due date of April 13, 2005, be approved. / Planning & Dev.
Due: Apr. 13, 2005

D.3.c.TD Economics Special Report – Corridor Conference

That the revised due date of April 27, 2005, be approved. / Planning & Dev.
Due: Apr. 27, 2005

D.3.d.Review of City Policy C480 – Naming Development Areas, Roads, Parks and Municipal Facilities

That the revised due date of May 25, 2005, be approved. / Planning & Dev.
Due: May 25, 2005

D.3.e.Review the Naming and Numbering of Roads

That the revised due date of May 25, 2005, be approved. / Planning & Dev.
Due: May 25, 2005

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair.

ABSENT:S.Mandel, L.Sloan.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M. Nickel:

1.That items D.2.a., D.2.b. and D.2.c. be made debatable to allow action motions to be made in response to the content of the reports.

2.That Executive Committee hear from the following delegations:

D.2.b.Surface Parking Lots Downtown (M.Phair)

1.B.Formanek, Imperial Parking

D.2.c.Oil and Gas Wells (K.Leibovici)

  1. J.Novak
  2. B.Karesa
  3. A.Hazlett
  4. R.Sylma

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair.

ABSENT:S.Mandel, L.Sloan.

Mayor S.Mandel and Councillor L.Sloan entered the meeting.

Councillor M.Phair vacated the Chair and Mayor S.Mandel presided.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.City of Edmonton Hiring Practices (D. Thiele) 

MOVED M.Phair:

That the January 19, 2005, Corporate Services Department report 2005COH004 be referred to Administration (Office of Diversity and Inclusion) for further information and return to the June 15, 2005, Executive Committee meeting. / Corporate Svcs.
Due: June 15, 2005

J.MacPherson, Corporate Services Department; M.Kroening, Office of Diversity and Inclusion;and M.Koziol, Transportation and Streets Department, answered the Committee’s questions.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair,L.Sloan.

ABSENT:T.Cavanagh.

D.2.c.Oil and Gas Wells (K.Leibovici) 

MOVED M.Phair:

That item D.2.a. be dealt with now.

CARRIED

FOR THE MOTION:S.Mandel; M. Nickel, M.Phair, L.Sloan.

ABSENT:T.Cavanagh.

J.Novak, B.Karesa,A.Hazlett and R.Sylma, made presentations. Copies of an air photo sketch presented by B.Karesa, were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

A.Hazlett, B.Karesa and J.Novakanswered the Committee’s questions.

B.Black, Emergency Response Department; L. Benowski, General Manager, and R. Caldwell, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

  1. That Administration prepare a report for the March 9, 2005, Executive Committee meeting, that outlines the proposed recommendations that will be made at the May 3, 2005, Alberta Energy Utility Board meeting and includesdetails heard from citizens and Administration at the February 14, 2005, Executive Committee meeting.
  2. That Administration prepare a report for the June 15, 2005, Executive Committee meeting, that outlines a plan to review current policies in place regarding development and reopening of inactive gas wells in the city of Edmonton and steps required to update the plan, including input from others such as the region, Emergency Response Department, the City of Calgary, industry stakeholders, and citizens.
/ Planning & Dev.
ERD
Part 1
March 9, 2005
Part 2
June 15, 2005

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M. Nickel, M.Phair,
L.Sloan.

D.2.b.Surface Parking Lots Downtown (M.Phair) 

M.Garrett, Planning and Development Department, made a presentation.

B.Formanek, Imperial Parking, made a presentation and answered the Committee’s questions.

M.Garrett, Planning and Development Department, answered the Committee’s questions.

Mayor S.Mandel vacated the Chair and Councillor M.Phair presided. Mayor S.Mandel left the meeting.

M.Garrett and L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

1. That the January 11, 2005, Planning and Development Department report 2005PDD007 be received for information.
2.That Administration prepare a report for the June 15, 2005, Executive Committee meeting, that outlines a plan of action related to improving downtown parking lots. / Planning & Dev.
Due: June 15, 2005

Mayor S.Mandel re-entered the meeting. Councillor M.Phair vacated the Chair and Mayor
S.Mandel presided.

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M. Nickel, M.Phair,
L.Sloan.

MOVED M.Phair:

That the Committee recess until 1:30 p.m.

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M. Nickel, M.Phair,
L.Sloan.

The Committee recessed at 11:53 p.m.

The Committee reconvened at 1:33 p.m.

Councillor M.Phair presided.

Mayor S.Mandel and CouncillorT.Cavanaghwere absent.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Delegation of Authority – Semi-Annual Report
(July - December, 2004) 

MOVED M. Nickel:

That item E.1.a. be postponed until Mayor S.Mandel is in attendance.

CARRIED

FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.

ABSENT:S.Mandel; T.Cavanagh.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CAmendment to Policy C217 – Reserves and Operating Equity Accounts Policy 

R.Rosychuk, Corporate Services Department, made a presentation.

A.Sinclair, Office of the City Clerk, answered the Committee’s questions.

MOVED M.Phair:

That the January 24, 2005, Corporate Services Department report 2005COF004 be postponed to the April 13, 2005, Executive Committee meeting at 1:30 p.m., and that all Members of Council be invited to attend. / City Manager
Due: Apr. 13, 2005
1:30 p.m.

CARRIED

FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.

ABSENT:S.Mandel; T.Cavanagh.

E.2.b.CExcess Dollars Generated by the 1% Tax Levy

MOTION ON THE FLOOR AT CITY COUNCIL:

MOVED K. Leibovici – R.Hayter (Made at the 2004 City Council Budget meeting):

That excess dollars generated by the 1% tax levy dedicated to service tax-supported debt be identified as a separate line item and that the expenditure be approved by Council.

R.Rosychuk, Corporate Services Department, made a presentation and answered the Committee’s questions.

MOVED M. Nickel:

That Executive Committee recommend to City Council:

That the Motion on the Floor be amended by adding the words “in the 2006 Budget” after the words “be identified.”

R.Rosychuk, Corporate Services Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

Councillor T.Cavanagh entered the meeting.

CARRIED

FOR THE MOTION:T.Cavanagh,M. Nickel, M.Phair,L.Sloan.

ABSENT:S.Mandel.

E.2.c.Enterprise Resource Project 

MOVED T.Cavanagh:

That item E.2.c. be postponed until Mayor S.Mandel is in attendance.

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair, L.Sloan.

ABSENT:S.Mandel.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CNotice of Intention to Designate Orange Hall located at 10335 - 84 Avenue as a Municipal Historic Resource 

MOVED M.Phair:

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the January 5, 2005, Planning and Development Department report 2005PDP030) to the owner of the property occupied by the Orange Hall located at 10335 - 84 Avenue in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Orange Hall.

3.That funding of $20,000 for this project be provided from the Heritage Reserve Fund.

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair, L.Sloan.

ABSENT:S.Mandel.

E.4.b.Developers Paying for Services 

L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

Mayor S.Mandel entered the meeting. Councillor M.Phair vacated the Chair and Mayor
S.Mandel presided.

L.Benowski, General Manager, Planning and Development Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

1.That the January 12, 2005, Planning and Development Department report 2005PDD008 be received for information.
2.That a report be prepared for the June 15, 2005, Executive Committee meeting, that provides an update on progress between the Urban Development Institute and Administration and includes work on a proposed voluntary checklist for new developments that are dealt with at City Council Public Hearing meetings. / Planning & Dev.
Due: June 15, 2005

A. B.Maurer, City Manager; and L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M. Nickel, M.Phair,
L.Sloan.

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Delegation of Authority – Semi-Annual Report
(July - December, 2004) 

A. B.Maurer, City Manager, answered the Committee’s questions.

MOVED T.Cavanagh:

That the January 18, 2005, Office of the City Manager report 2005CMO005rev be received for information. / City Manager

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M. Nickel, M.Phair,
L.Sloan.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Enterprise Resource Project 

H. Crone and J.Tustian, General Manager, Corporate Services Department, answered the Committee’s questions.

Mayor S.Mandel vacated the Chair and Councillor M.Phair presided. Mayor S.Mandel left the meeting.

MOVED M. Nickel:

  1. That the January 26, 2005, Corporate Services Department report 2005COS001 be received for information.
  2. That Administration prepare a report for the May 11, 2005, Executive Committee meeting,regarding the cost benefits of Billink under the Fujitsu Enterprise Value Methodology.
/ Corporate Svcs.
Due: May 11, 2005

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair,L.Sloan.

ABSENT:S.Mandel.

E.5.OTHER REPORTS

E.5.b.Greater Edmonton Foundation Action Plan on the Recommendations of the Audit 

MOVED M. Nickel:

That item E.5.b. be dealt with now.

CARRIED

FOR THE MOTION:T.Cavanagh, M. Nickel, M.Phair, L.Sloan.

ABSENT:S.Mandel.

MOVED M. Nickel:

1.That the January 25, 2005, Community Services report 2005CSW004 be received for information.

2.That Administration prepare a report outlining the ability and advisability of seeking a declaration from the Courts on the rights of the parties under the relevant legislation, or on seeking amendments to the legislation to clarify and reconcile the roles of the City and the Province.

K.Fung, Corporate Services (Law); A.B.Maurer, City Manager; J.Freeman and K.Barnhart, Community Services Department, answered the Committee’s questions.

AMENDMENT MOVED L.Sloan:

That part 2 be replaced with the following:

2.That Administration submit a request to the Provincial Ombudsman for an investigation pertaining to the Greater Edmonton Foundation and addressing the specific issues arising from the City Auditor’s Report (2004) and report back to Executive Committee.

CARRIED

FOR THE AMENDMENT:M.Phair,L.Sloan.

OPPOSED:T.Cavanagh.

ABSENT:S.Mandel; M. Nickel.

A. B.Maurer, City Manager, and A.Sinclair, Office of the City Clerk, answered the Committee’s questions.

MOTION, AS AMENDED, PUT:

  1. That the January 25, 2005, Community Services report 2005CSW004 be received for information.
  2. That Administration submit a request to the Provincial Ombudsman for an investigation pertaining to the Greater Edmonton Foundation and addressing the specific issues arising from the City Auditor’s Report (2004) and report back to Executive Committee.
/ Community Svcs.
Due: To Be
Determined

CARRIED

FOR THE MOTION

AS AMENDED:T.Cavanagh, M.Phair, L.Sloan.

ABSENT:S.Mandel; M. Nickel.

E.5.a.Land Enterprise

MOVED M.Phair:

That the February 1, 2005, Asset Management and Public Works Department report 2005PWL020 be postponed to the March 9, 2005, Executive Committee meeting. / AMPW
Due: Mar. 9, 2005

CARRIED

FOR THE MOTION:T.Cavanagh, M.Phair, L.Sloan.

ABSENT:S.Mandel; M. Nickel.

MOVED M.Phair:

That the Committee in private to discuss the following items:

E.1b. C2011 SummerUniversiade

Section 25 the Freedom of Information and Protection of Privacy Act.

E.1c. Civic Agencies – Applicant Short Listing

Sections 17, 23 and 24 the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:T.Cavanagh, M.Phair,L.Sloan.

The Committee met in private at 4:16 p.m.

Councillor M. Nickel was absent.

MOVED M.Phair:

That the Committee in public.

CARRIED

FOR THE MOTION:S.Mandel; T.Cavanagh, M.Phair,L.Sloan.

ABSENT:M. Nickel.

The Committee met in public at 4:45 p.m.

E.1b. C2011 SummerUniversiade

Mayor S.Mandel and Councillor M.Phairreferred this item to City Council without a Committee recommendation.

N.NOTICES OF MOTION

Mayor S.Mandel asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 4:59 p.m.

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CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1 of 13

February 14, 2005, sv

INDEX

EXECUTIVE COMMITTEE MINUTES

FEBRUARY 14, 2005

A.CALL TO ORDER AND RELATED MATTERS...... 1

A.1.CALL TO ORDER…………………………………………………………………….………………

A.2.ADOPTION OF AGENDA……………………………….…………………………………......

A.3.ADOPTION OF MINUTES…………………………………….……………………………......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a. City of Edmonton Hiring Practices (D. Thiele) 

D.2.b. Surface Parking Lots Downtown (M. Phair) 

D.2.c. Oil and Gas Wells (K. Leibovici) 

D.3.STATUS OF REPORTS

D.3.a.Smart Growth Initiatives in Suburban Areas......

D.3.b.Land Trust Implementation Plan......

D.3.c.TD Economics Special Report – Corridor Conference......

D.3.d.Review of City Policy C480 – Naming Development Areas, Roads, Parks and
Municipal Facilities......

D.3.e.Review the Naming and Numbering of Roads......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.1.OFFICE OF THE CITY MANAGER

E.1.a. Delegation of Authority – Semi-Annual Report (July - December, 2004) /9

E.1.b. C 2011 Summer Universiade...... /13

E.1.c. Civic Agencies – Applicant Short Listing......

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.C Amendment to Policy C217 – Reserves and Operating Equity Accounts Policy 

E.2.b.C Excess Dollars Generated by the 1% Tax Levy......

E.2.c.Enterprise Resource Project ...... 8/

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a.C Notice of Intention to Designate Orange Hall located at 10335 - 84 Avenue as a
Municipal Historic Resource 

E.4.b.Developers Paying for Services 

E.5.OTHER REPORTS......

E.5.a. Land Enterprise 

E.5.b. Greater Edmonton Foundation Action Plan on the Recommendations of the Audit 

N.NOTICES OF MOTION......

O.ADJOURNMENT......