______

Executive Committee

Meeting Minutes1

April 23, 2003, mj

EXECUTIVE COMMITTEE MINUTES

Wednesday, April 23, 2003

MEMBERS: / PRESENT:
B. Smith; Chair / B. Smith
A. Bolstad, Vice-Chair / A. Bolstad
T. Cavanagh / T. Cavanagh
L. Langley / L. Langley
J. Melnychuk / J. Melnychuk

ALSO IN ATTENDANCE:

Councillor B. Anderson

Councillor J. Batty

Councillor M. Phair

Councillor D. Thiele

A. Sinclair, Office of the City Clerk

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:31 a.m.

Councillor M. Phair was in attendance.

A.2.ADOPTION OF AGENDA

MOVED T. Cavanagh:

That the Executive Committee agenda for the April 23, 2003, meeting be adopted with the addition of the following item:

E.4.h.The Effects of the Provincial Education Property Tax (2003 Property Tax and Supplementary Property Tax Bylaw).

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

Councillor D. Thiele entered the meeting.

A.3.ADOPTION OF MINUTES

MOVED T. Cavanagh:

That the minutes of the April 9, 2003, Executive Committee meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED T. Cavanagh:

That items D.2.a., D.2.b., D.2.c., D.2.d., D.2.e., E.2.a. C, E.2.b., E.4.b., E.4.c. C, E.4.e., E.4.g., E.4.h. and E.5.a. be exempted for debate; and

D.3.STATUS OF REPORTS

D.3.a.Corporate Review of the Use of Overtime.

That the revised due date of May 7, 2003 be approved. / Corporate Svcs.
Due: May 7, 2003

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CTelus’s Linear Property 2002 Assessment Appeal for the Taxation Year 2003.

That Executive Committee recommend to City Council:

That approval be given for the City of Edmonton to intervene and make representations before the Municipal Government Board with respect to an appeal filed by Telus of their 2002 linear property assessment for the taxation year 2003.

E.4.d.Names Advisory Committee Report.

  1. That a road located in the Hudson Neighbourhood be named “Hudson Road.”
  1. That a road located in the Brintnell Neighbourhood be named “Brintnell Boulevard.”
  2. That roads located in the Terwillegar Towne Neighbourhood be named “Taylor Cove,” “Taylor Green,” “Tredger Close,” “Tredger Place” and “Tredger Court.”
  3. That roads located in the Terwillegar Towne Neighbourhood be named “Trelle Way,” “Trelle Loop” and “Trelle Crescent.”
  4. That roads located in the MacEwan Neighbourhood be named “McLean Close” and “McAllister Way.”
  5. That a portion of Parsons Road located in the Ellerslie Industrial Area be numbered “91 Street.”
  6. That the name “Florence Hallock” be added to the Names Reserve List.
/ Planning & Dev.

E.4.f.City Centre Airport Operations and Revenues.

That the June 18, 2002, (Attachment 1 of the March 19, 2003, Planning and Development Department report) and March 19, 2003, Planning and Development Department reports be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.West Nile Virus (B. Smith).

Over the last three years we have witnessed outbreaks of West Nile Virus in parts of the eastern United States and Canada. Many authorities are predicting that by the end of this summer, this mosquito-spread virus will reach Alberta.
I would like Administration to provide a report on:
  1. The actions that are being taken to limit the spread of West Nile Virus in Canada.
  2. The actions the City of Edmonton and surrounding municipalities are taking to prevent possible outbreaks in our region.
/ Community Svcs.
CS Committee
Due: June 9, 2003

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.e.Public Use of City Hall (D. Thiele). 

MOVED T. Cavanagh:

That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

(Sec. 46(c), B.L. 12300)

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

MOVED T. Cavanagh:

That the March 26, 2003, Corporate Services Department report be postponed to the May 21, 2003, Executive Committee meeting at
9:30 a.m. / Corporate Svcs.
Due: May 21, 2003
@ 9:30 a.m.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.C2002 Investment Committee Annual Report. 

R. Rosychuk and D. Lawson, Corporate Services Department, answered the Committee’s questions.

Councillor J. Batty entered the meeting.

MOVED L. Langley:

That Executive Committee recommend to City Council:

That the April 15, 2003, Corporate Services Department report be received for information.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.g.Adult Video Store Zoning. 

T. Brockelsby, Planning and Development Department, made a presentation and answered the Committee’s questions.

R. Caldwell, Planning and Development Department; and G. Heaton, Corporate Services Department (Law), answered the Committee’s questions.

Councillor B. Anderson entered the meeting.

MOVED A. Bolstad:

That Executive Committee recommend to City Council:

  1. That Administration be directed to make an amendment to the Edmonton Zoning Bylaw that defines a separate adult store use class.
  2. That regulations contained in Attachment 1 of the March 14, 2003, Planning and Development report, including a separation distance of
    100 metres, be used as the basis for the Bylaw amendment.
  3. That City Council hold a statutory public hearing on the proposed amendments to the Edmonton Zoning Bylaw.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Property Taxes and Utility Charges for Single Detached Homes
(M. Phair). 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the February 19, 2003, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.Bylaw 12617 – A Bylaw to Amend Bylaw 6124, Being the Licence Bylaw (Effectiveness to Regulate All Night Dance Clubs and Events). 

MOVED B. Smith:

That item E.4.b. be dealt with now.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

M. Garrett, Planning and Development Department, answered the Committee’s questions.

MOVED L. Langley:

That the April 14, 2003, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, L. Langley, J. Melnychuk.

ABSENT:T. Cavanagh.

D.2.b.Revised Neighbourhood Structure Plan for Canossa (A. Bolstad). 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED L. Langley

That the March13, 2003, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

D.2.c.“Urban Village” Planning Concept (J. Melnychuk). 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED J. Melnychuk:

That the March 20, 2003, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

D.2.d.Economic Development Edmonton ‘Branding Edmonton’ Initiative (M. Phair, R. Hayter, K. Leibovici). 

MOVED A. Bolstad:

That item D.2.d. be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

(Sec. 46(c), B.L. 12300)

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

L. Wyton, Economic Development Edmonton; and D. Schneider, Corporate Services Department, answered the Committee’s questions.

MOVED A. Bolstad:

  1. That the March 28, 2003, Corporate Services Department report be received for information.
  2. That Executive Committee recommend to City Council:

That EDE be asked to discontinue work on the branding initiative.

A Member of the Committee requested the motion be split for voting purposes:

MOTION ON PART 1, put:

That the March 28, 2003, Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

MOTION ON PART 2, put:

2.That Executive Committee recommend to City Council:

That EDE be asked to discontinue work on the branding initiative.

lost

FOR THE MOTION:A. Bolstad.

OPPOSED: B. Smith; T. Cavanagh, L. Langley, J. Melnychuk.

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:36 p.m.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Sole Source Request for Contract with Intergraph Canada Ltd. for Software Licences. 

J. Mills, Corporate Services Department, made a presentation and answered the Committee's questions.

MOVED T. Cavanagh:

  1. That Administration enter into a sole source contract with Intergraph Canada Ltd. for the licensing of GeoMedia and Intelliwhere software.
  2. That this approval be granted on an ongoing basis while the Spatial Land Inventory Management application is in operation.
/ Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CCosts Related to the Collection of School Taxes. 

E.4.h.The Effects of the Provincial Education Property Tax (2003 Property Tax and Supplementary Property Tax Bylaw). 

MOVED A. Bolstad:

That items E.4.c. C and E.4.h. be dealt with together.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

MOTION ON THE FLOOR AT CITY COUNCIL: [Item E.4.c. C]

MOVED S. Mandel – L. Langley (Made at the December 2002, Special City Council Budget meeting):

That Administration be directed to inform the Province of Alberta that the City will invoice the Province $500,000 for costs related to the collection of the school taxes as a result of the new procedures imposed by the Province.

P. Boutin, City Assessor, Planning and Development Department, made a presentation and answered the Committee's questions. S. Dilworth, Planning and Development Department, answered the Committee's questions.

MOVED J. Melnychuk:

That Executive Committee recommend to City Council:

  1. That the Motion on the Floor be defeated or withdrawn.
  2. That the March 19, 2003, Planning and Development Department report be received for information. [Item E.4.c. C]

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

MOVED J. Melnychuk:

That the April 22, 2003, Planning and Development Department report be received for information. [Item E.4.h.] / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

E.4.e.Citizens’ Tax and Utility Payment Concerns. 

MOVED J. Batty (Made at the September25, 2002, Executive Committee meeting):

That the August 9, 2002, Planning and Development Department report be received for information.

WITHDRAWN

AMENDMENT MOVED A. Bolstad (Made at the October 9, 2002, Executive Committee meeting):

That Executive Committee recommend to City Council:

  1. That the City of Edmonton appeal to the province, both through a letter from the Mayor’s Office and a resolution to the AUMA, that calls for the development of a provincial property tax deferral program for low-income seniors, similar to the one available in BritishColumbia.
  2. That Administration explore the idea of working with one or two financial institutions to develop a property tax deferral program for low-income seniors and report back to Executive Committee on how it might be established, complete with payment options that could be offered to taxpayers.

WITHDRAWN

P. Boutin, City Assessor, S. Dilworth and D. Sargent, Planning and Development Department, answered the Committee's questions.

With the unanimous consent of Members of the Committee, the Motion and Amendment on the Floor were withdrawn.

MOVED A. Bolstad:

  1. That the March 31, 2003, Planning and Development report be received for information.
/ Corporate Svcs.
  1. That Executive Committee recommend to City Council:
  1. That the Mayor, on behalf of Council, send a letter (Attachment 2 of the March 31, 2003, Planning and Development Department report) to the Minister of Seniors requesting the development of a provincial property tax deferral program.
  2. That Administration develop a resolution for submission to Alberta Urban Municipalities Association (AUMA) in 2003, calling for the development of a provincial property tax deferral program.

CARRIED

FOR THE MOTION:A. Bolstad, T. Cavanagh, L. Langley, J. Melnychuk.

OPPOSED:B. Smith.

E.5.OTHER REPORTS

E.5.a.Edmonton’s Relationship with the North. 

Mayor B. Smith answered the Committee's questions.

Councillor B. Anderson entered the meeting.

MOVED T. Cavanagh:

That the April 14, 2003, Office of the Mayor report be received for information. / Mayor

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley
J. Melnychuk.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 2:40 p.m.

______

CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1

April 23, 2003, mj

INDEX

EXECUTIVE COMMITTEE

APRIL 23, 2003

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a. West Nile Virus (B. Smith)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a. Property Taxes and Utility Charges for Single Detached Homes (M. Phair). 

D.2.b. Revised Neighbourhood Structure Plan for Canossa (A. Bolstad). 

D.2.c. “Urban Village” Planning Concept (J. Melnychuk). 

D.2.d. Economic Development Edmonton ‘Branding Edmonton’ Initiative (M. Phair, R. Hayter,
K. Leibovici). 

D.2.e. Public Use of City Hall (D. Thiele). 

D.3.STATUS OF REPORTS......

D.3.a.Corporate Review of the Use of Overtime......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a.C 2002 Investment Committee Annual Report. 

E.2.b. Sole Source Request for Contract with Intergraph Canada Ltd. for Software Licences. 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a.C Telus’s Linear Property 2002 Assessment Appeal for the Taxation Year 2003. 

E.4.b.Bylaw 12617 – A Bylaw to Amend Bylaw 6124, Being the Licence Bylaw (Effectiveness to Regulate All Night Dance Clubs and Events). 

E.4.c.CCosts Related to the Collection of School Taxes. 

E.4.d.Names Advisory Committee Report. 

E.4.e.Citizens’ Tax and Utility Payment Concerns. 

E.4.f.City Centre Airport Operations and Revenues. 

E.4.g.Adult Video Store Zoning. 

E.4.h.The Effects of the Provincial Education Property Tax (2003 Property Tax and Supplementary Property Tax Bylaw). /11

E.5.OTHER REPORTS......

E.5.a. Edmonton’s Relationship with the North. 

N.NOTICES OF MOTION......

O.ADJOURNMENT......

______

Index - Executive Committee

Meeting Minutes

April 23, 2003, mj