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Special City Council

Meeting Minutes

September 17, 1998

SPECIAL CITY COUNCIL MINUTES

Thursday, September 17, 1998

PRESENTB. Smith; A. Bolstad, T. Cavanagh, L. Chahley, W. Kinsella, L. Langley,
B. Maitson, B. Mason, R. Noce, M. Phair, R. Rosenberger, J. Taylor.

ALSO IN ATTENDANCE:
B.E. Thom, Q.C., City Manager.
E.L. Britton, Office of the City Clerk.

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillors T. Cavanagh, W. Kinsella and R. Rosenberger were absent.

A.2.ADOPTION OF AGENDA

MOVED B. Maitson – A. Bolstad

That the Special City Council Agenda for the September 17, 1998 meeting be adopted.

Councillors T. Cavanagh and W. Kinsella entered the meeting.

CARRIED

FOR THE MOTION:B. Smith, A. Bolstad, T. Cavanagh, L. Chahley,
W. Kinsella, L. Langley, B. Maitson, B. Mason,
R. Noce, M. Phair, J. Taylor.

ABSENT:R. Rosenberger.

Councillor R. Rosenberger entered the meeting.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED M. Phair – A. Bolstad

That Council hear from M. Nickel.

LOST

FOR THE MOTION:A. Bolstad, M. Phair.

OPPOSED:B. Smith; T. Cavanagh, L. Chahley, W. Kinsella,
L. Langley, B. Maitson, B. Mason, R. Noce,
R. Rosenberger, J. Taylor.

MOVED B. Mason - A. Bolstad

That any Board or staff member of a Board, who has been designated to make a presentation, be allowed to address Council.

CARRIED

FOR THE MOTION:B. Smith, A. Bolstad, T. Cavanagh, L. Chahley,
W. Kinsella, L. Langley, B. Maitson, B. Mason,
R. Noce, M. Phair, R. Rosenberger, J. Taylor.

H.OTHER REPORTS

H.1.a.A Policy to Standardize the Appointment of Members of Council to Boards.

Mayor B. Smith explained the process to be followed.

MOVED L. Chahley – L. Langley

1.That the “Appointment of Members of Council to Boards” Policy (Attachment 1 of the July 28, 1998 Corporate Services Department report) be adopted.

2.That the Office of the City Clerk be directed to review and classify all new boards prior to City Council approving board compositions, in accordance to the “Appointment of Members of Council to Boards” policy.

3.That the “Appointment of Members of Council to Boards” policy be implemented January 1, 1999 for all appointments with the exception of the Information Access Board which will continue under its current structure until it disbands on October 1, 1999.

4.That appointments of re-elected Council Members with terms ending October 27, 1998, be extended to December 31, 1998 to allow for the transition.

5.That, where applicable, appointments left vacant as a result of a Councillor not being re-elected be filled by a citizen representative as soon as possible.

6.That the Administration bring forward the necessary amendments to bylaws, terms of reference, and agreements to implement the “Appointment of Members of Council to Boards” policy.

7.That City Council review all boards prior to September 30, 1999 to establish reporting and accountability requirements for each board.

D.H. Edey, City Clerk, made a presentation.

B. Dean and K. Grieve, Edmonton Police Commission, made a presentation and answered Council’s questions.

D. Martyn, Advisory Board With Persons With Disabilities, made a presentation.

J. Mahon and K. Davidson, Edmonton Arts Council, made a presentation and answered Council’s questions.

Mayor B. Smith vacated the Chair and Acting Mayor B. Maitson presided.

Mayor B. Smith left the meeting.

B.URGENT MATTERS – PROTOCOL ITEMS

B.1.a.Welcome to Grade 6 Students from Grace Martin Elementary School.

Acting Mayor B. Maitson welcomed the Grade 6 students from Grace Martin Elementary School.

Members of Council warmly welcomed the students.

H.OTHER REPORTS

H.1.a.A Policy to Standardize the Appointment of Members of Council to Boards.

K. Davidson and J. Mahon, Edmonton Arts Council, answered Council’s questions.

Acting Mayor B. Maitson vacated the Chair and Deputy Mayor J. Taylor presided.

MOVED L. Chahley – B. Maitson

That Council recess for ten minutes.

CARRIED

FOR THE MOTION:A. Bolstad, L. Chahley, L. Langley, B. Mason,
B. Maitson, M. Phair, J. Taylor.

ABSENT:B. Smith; T. Cavanagh, W. Kinsella, R. Noce,
R. Rosenberger.

Council recessed at 10:45 a.m.

Council reconvened at 10:55 a.m.

Councillors L. Chahley, W. Kinsella, B. Maitson, B. Mason and R. Noce were absent.

D. Novak and N. Mahabir, Edmonton Youth Council, made a presentation.

Councillors B. Mason, R. Noce, L. Chahley and B. Maitson entered the meeting.

Z. Taher, Edmonton Youth Council, made a presentation.

Councillor W. Kinsella entered the meeting.

N. Mahabir, Z. Taher and D. Novak answered Council’s questions.

G. Stamp, Alberta Avenue Business Revitalization Zone, made a presentation and answered Council’s questions.

B.URGENT MATTERS – PROTOCOL ITEMS

B.1.b.Welcome to Grade 6 Students from Grace Martin Elementary School.

Mayor B. Smith welcomed the Grade 6 students from Grace Martin Elementary School and their teacher, D. McMasters.

Members of Council warmly welcomed the students and their teacher.

H.OTHER REPORTS

H.1.a.A Policy to Standardize the Appointment of Members of Council to Boards.

G. Stamp, Alberta Avenue BRZ, answered Council’s questions.

S. Wissink, Downtown Development Corporation, made a presentation and answered Council’s questions.

Dr. S. Kashuba, Subdivision and Development Appeal Board, made a presentation and answered Council’s questions.

Mayor B. Smith vacated the Chair and Deputy Mayor J. Taylor presided.

Mayor B. Smith left the meeting.

MOVED M. Phair – R. Rosenberger

That Council hear from J. Agrios, Chair, Subdivision and Development Appeal Board.

CARRIED

FOR THE MOTION:T. Cavanagh, B. Mason, R. Noce, M. Phair,

R. Rosenberger.

OPPOSED:L. Chahley, L. Langley, B. Maitson, J. Taylor.

ABSENT:B. Smith; A. Bolstad, W. Kinsella.

J. Agrios answered Council’s questions.

Orders of the Day were called.

MOVED L. Chahley – R. Rosenberger

That Orders of the Day be extended to complete hearing from the speakers from the Subdivision and Development Appeal Board.

CARRIED

FOR THE MOTION:T. Cavanagh, L. Chahley, L. Langley, B. Mason,

R. Noce, M. Phair, R. Rosenberger, J. Taylor.

OPPOSED:B. Maitson.

ABSENT:B. Smith; A. Bolstad, W. Kinsella.

J. Agrios and Dr. S. Kashuba answered Council’s questions.

Council recessed at 12:15 p.m..

Council reconvened at 1:30 p.m.

Councillors A. Bolstad, T. Cavanagh, W. Kinsella, B. Mason and M. Phair were absent.

B.URGENT MATTERS – PROTOCOL ITEMS

B.1.c.Welcome to Grade 6 Students Afton Elementary School.

Mayor B. Smith welcomed the Grade 6 students from Afton Elementary School and their teachers, N. Connelly and A. Berg.

Members of Council warmly welcomed the students and their teachers.

H.OTHER REPORTS

H.1.a.A Policy to Standardize the Appointment of Members of Council to Boards.

D. Carmichael, Chair, Edmonton Public Library Board, made a presentation.

Councillors T. Cavanagh, B. Mason and M. Phair entered the meeting.

Councillors A. Bolstad and W. Kinsella entered the meeting.

D. Carmichael answered Council’s questions.

D. Grimble, Kingsway BRZ, made a presentation and answered Council’s questions.

E. Robinson, Chair, Edmonton Taxi Cab Commission, made a presentation and answered Council’s questions.

Councillor T. Cavanagh, Chair, Twinning Selection Committee, made a presentation and answered Council’s questions.

B.URGENT MATTERS – PROTOCOL ITEMS

B.1.d.Welcome to Grade 6 Students Afton Elementary School.

Mayor B. Smith welcomed the Grade 6 students from Afton Elementary School and their teachers, D. Shields and F. Baron.

Members of Council warmly welcomed the students and their teachers.

H.OTHER REPORTS

H.1.a.A Policy to Standardize the Appointment of Members of Council to Boards.

Councillor L. Langley, Chair, and Councillor M. Phair, Vice-Chair, Non-Profit Housing Corporation, made a presentation.

D. H. Edey, City Clerk, answered Council’s questions.

AMENDMENT MOVED M. Phair – R. Noce

That Attachment 2 of the Policy be amended to move the Landlord and Tenant Advisory Board from the “Advisory Boards” section to the “Decision-Making Boards” section.

D.H. Edey, City Clerk, answered Council’s questions.

carried

FOR THE AMENDMENT:B. Smith; A. Bolstad, T. Cavanagh, L. Chahley,

W. Kinsella, L. Langley, B. Maitson, B. Mason,

R. Noce, M. Phair, R. Rosenberger, J. Taylor.

AMENDMENT MOVED B. Mason – M. Phair

That the “Principles” for the “Business Revitalization Zone Associations” (Attachment 1 of the Policy) be amended to read as follows:

“Councillors may be appointed to BRZ Associations as voting or non-voting members at the request of the BRZs.”

D.H. Edey, City Clerk, answered Council’s questions.

LOST

FOR THE AMENDMENT:B. Mason, R. Noce, M. Phair.

OPPOSED:B. Smith; A. Bolstad, T. Cavanagh, L. Chahley,

W. Kinsella, L. Langley, B. Maitson, R. Rosenberger,

J. Taylor.

AMENDMENT MOVED M. Phair – L. Langley

That Attachment 2 of the Policy be amended to move the Non-Profit Housing Corporation from the “Decision-Making Boards” section to the “External Boards – Intergovernmental Bodies” section.

AMENDMENT TO AMENDMENT MOVED L. Langley – M. Phair

That the following words be added at the end of the motion:

“and that the representation of Councillors be one of representation only and not as Chair or Vice-Chair of the Corporation.

carried

FOR THE AMENDMENT

TO THE AMENDMENT:A. Bolstad, T. Cavanagh, L. Chahley, L. Langley,

B. Mason, M. Phair, J. Taylor.

OPPOSED:B. Smith; W. Kinsella, B. Maitson, R. Noce,

R. Rosenberger.

AMENDMENT AS AMENDED, put:

That Attachment 2 of the Policy be amended to move the Non-Profit Housing Corporation from the “Decision-Making Boards” section to the “External Boards – Intergovernmental Bodies” section, and that the representation of Councillors be one of representation only and not as Chair or Vice-Chair of the Corporation.

LOST

FOR THE AMENDMENT

AS AMENDED:A. Bolstad, L. Langley, B. Mason, M. Phair.

OPPOSED:B. Smith; T. Cavanagh, L. Chahley, W. Kinsella,

B. Maitson, R. Noce, R. Rosenberger, J. Taylor.

Orders of the Day were called.

Council recessed at 3:30 p.m.

Council reconvened at 3:50 p.m. Deputy Mayor J. Taylor presided.

Mayor B. Smith and Councillors T. Cavanagh, W. Kinsella and L. Langley were absent.

AMENDMENT MOVED B. Mason – M. Phair

That the “Principles” for the “Decision-Making Boards” (Attachment 1 of the Policy) be amended to replace the words “will not” with “may”.

Councillors L. Langley, T. Cavanagh and W. Kinsella entered the meeting.

D.H. Edey, City Clerk, answered Council’s questions.

LOST

FOR THE AMENDMENT:A. Bolstad, B. Mason, R. Noce, M. Phair.

OPPOSED:T. Cavanagh, L. Chahley, W. Kinsella, L. Langley,

B. Maitson, R. Rosenberger, J. Taylor.

ABSENT:B. Smith.

AMENDMENT MOVED M. Phair – B. Mason

That a Part 8 be added as follows:

That, effective January 1, 1999, a member of Council be assigned to serve as an official liaison to each Board that does currently have a Council member appointed to it until such time as the reporting and accountability requirements for each board are finalized by City Council.

LOST

FOR THE AMENDMENT:W. Kinsella, M. Phair.

OPPOSED:A. Bolstad, T. Cavanagh, L. Chahley, L. Langley,

B. Maitson, B. Mason, R. Noce, R. Rosenberger,

J. Taylor.

ABSENT:B. Smith.

AMENDMENT MOVED R. Rosenberger – R. Noce

That the current appointment of “2 Councillors” on the Edmonton Space and Science Centre be replaced with “2 citizen-at-large” appointments.

B.E. Thom, Q.C., City Manager; and D.H. Edey, City Clerk, answered Council’s questions.

CARRIED

FOR THE AMENDMENT:T. Cavanagh, L. Chahley, L. Langley, R. Noce,

R. Rosenberger, J. Taylor.

OPPOSED:A. Bolstad, W. Kinsella, B. Maitson, B. Mason,

M. Phair.

ABSENT:B. Smith.

AMENDMENT MOVED R. Rosenberger – L. Langley

That a Part 8 be added as follows:

That Council will review the implementation of this policy after one year.

lost

FOR THE AMENDMENT:A. Bolstad, L. Langley, B. Mason, R. Rosenberger,

J. Taylor.

OPPOSED:T. Cavanagh, L. Chahley, W. Kinsella, B. Maitson,

R. Noce, M. Phair.

ABSENT:B. Smith.

MOTION ON ITEM H.1.a., AS AMENDED, put:

1.That the “Appointment of Members of Council to Boards” Policy (Attachment 1 of the July 28, 1998 Corporate Services Department report) be adopted with the following amendments:
a)Attachment 2 of the Policy be amended to move the Landlord and Tenant Advisory Board from the “Advisory Boards” section to the “Decision-Making Boards” section.
b)The current appointment of “2 Councillors” on the Edmonton Space and Science Centre be replaced with “2 citizen-at-large” appointments.
2.That the Office of the City Clerk be directed to review and classify all new boards prior to City Council approving board compositions, in accordance to the “Appointment of Members of Council to Boards” policy.
3.That the “Appointment of Members of Council to Boards” policy be implemented January 1, 1999 for all appointments with the exception of the Information Access Board which will continue under its current structure until it disbands on October 1, 1999.
4.That appointments of re-elected Council Members with terms ending October 27, 1998, be extended to December 31, 1998 to allow for the transition.
5.That, where applicable, appointments left vacant as a result of a Councillor not being re-elected be filled by a citizen representative as soon as possible.
6.That the Administration bring forward the necessary amendments to bylaws, terms of reference, and agreements to implement the “Appointment of Members of Council to Boards” policy.
7.That City Council review all boards prior to September 30, 1999 to establish reporting and accountability requirements for each board. / Corporate Svcs.
Civic Agencies

CARRIED

FOR THE MOTION

AS AMENDED: A. Bolstad, L. Chahley, W. Kinsella, L. Langley,

B. Maitson, R. Noce, R. Rosenberger, J. Taylor.

OPPOSED:B. Mason, M. Phair.

ABSENT: B. Smith; T. Cavanagh.

MOVED A. Bolstad – R. Noce

That a letter be written to the Province asking that the legislation be changed so that the Council representative on the Capital Health Authority is given voting privileges. / Mayor
Corporate Svcs.

CARRIED

FOR THE MOTION:A. Bolstad, L. Chahley, W. Kinsella, L. Langley,

B. Maitson, B. Mason, R. Noce, M. Phair,

R. Rosenberger, J. Taylor.

ABSENT:B. Smith; T. Cavanagh.

N.NOTICES OF MOTION

Deputy Mayor J. Taylor asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

O.ADJOURNMENT

The meeting adjourned at 5:00 p.m.

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MAYORCITY CLERK

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Special City Council

Meeting Minutes

September 17, 1998