Audit Committee Minutes

June 13, 2007

Members: / Present:
S. Mandel, Chair / S. Mandel
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
J. Batty / J. Batty
E. Gibbons / E. Gibbons

Also in Attendance:

Councillor M. Nickel

A. B. Maurer, City Manager

S. Labonne, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor K. Leibovici called the meeting to order at 11:02 a.m.

Mayor S. Mandel, and Councillors B. Anderson and E. Gibbons were absent.

Pursuant to Section 151(1) of The Procedures and Committee Bylaw 12300, Councillor M. Phair was named a Member of the Audit Committee in order to maintain quorum.

Moved J. Batty:

That Audit Committee recess now and reconvene at 11:30 a.m.

Carried

For the Motion:J. Batty, K. Leibovici, M. Phair.

Absent:S. Mandel; B. Anderson, E. Gibbons.

The Committee recessed at 11:03 a.m.

The Committee reconvened at 11:30 a.m.

Councillor K. Leibovici presided. Mayor S. Mandel was absent.

A.2.Adoption of Agenda

Moved J. Batty:

That the June 13, 2007, Audit Committee meeting agenda be adopted.

Carried

For the Motion:B. Anderson, J. Batty, E. Gibbons, K. Leibovici.

Absent:S. Mandel.

A.3.Adoption of Minutes

Moved J. Batty:

That theMay 16, 2007, Audit Committee meeting minutes be adopted.

Carried

For the Motion:B. Anderson, J. Batty, E. Gibbons, K. Leibovici.

Absent:S. Mandel.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., and E.3.

Moved B. Anderson:

P.PRIVATE

P.1.Deloitte & Touche LLP - External Auditor Addendum Independence Letter

  1. That the June 6, 2007, Deloitte & Touche report 2007CMC037 be received for information.
  2. That the June 12, 2007, Deloitte & Touche Independence Letter (Attachment 1 of the June 6, 2007, Deloitte & Touche report 2007CMC037) remain private pursuant to sections 16, 17 and 26 of the Freedom of Information and Protection of Privacy Act.
/ Deloitte & Touche

Carried

For the Motion:B. Anderson, J. Batty, E. Gibbons, K. Leibovici.

Absent: S. Mandel.

E.REPORTS

E.1.Deloitte & Touche LLP - 2006 Audit Management Letter

J. Anderlic, Deloitte & Touche LLP, made a presentation and answered the Committee’s questions. B. Howden, Deloitte & Touche LLP, answered the Committee’s questions.

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved B. Anderson:

That the June 6, 2007, Deloitte & Touche report 2007CMC036 be received for information. / Deloitte & Touche

Carried

For the Motion:B. Anderson, J. Batty, E. Gibbons, K. Leibovici.

Absent: S. Mandel.

E.2.April 2007 Projected Year-end Operating Results

A. B. Maurer, City Manager, answered the Committee’s questions.

Mayor S. Mandel entered the meeting. Councillor K. Leibovici vacated the Chair and Mayor S. Mandel presided.

Moved B. Anderson:

That Audit Committee recommend to City Council:

That the May 29, 2007, Corporate Services Department report 2007COF044 be received for information.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,
K. Leibovici.

E.3.Street Light Poles – Powder Coating Investigation

D. Wiun, City Auditor, answered the Committee’s questions.

Mayor S. Mandel vacated the Chair and Councillor K. Leibovici presided. Mayor S. Mandel left the meeting.

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved B. Anderson:

1.That a special meeting of the Audit Committee be held on Wednesday, June 27, 2007, at 9:30 a.m. in the River Valley Room.
2.That the May 31, 2007, Office of the City Auditor report 2007OCA008 be postponed to the June 27, 2007, Special Audit Committee meeting. / City Auditor
Due: June 27/07

Carried

For the Motion:B. Anderson, J. Batty, E. Gibbons, K. Leibovici.

Absent:S. Mandel.

R.NOTICES OF MOTION

Councillor K. Leibovici asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 12:05 p.m.

______

ChairCity Clerk

Audit CommitteeMinutes | June 13, 2007, nr1 of 4

INDEX

AUDIT COMMITTEE MEETING

JUNE 13, 2007

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

E.REPORTS

E.1.Deloitte & Touche LLP - 2006 Audit Management Letter

E.2.April 2007 Projected Year-end Operating Results

E.3.Street Light Poles – Powder Coating Investigation

P.PRIVATE

P.1.Deloitte & Touche LLP - External Auditor Addendum Independence
Letter

R.NOTICES OF MOTION

S.ADJOURNMENT