European Dental Hygienist’s Federation

Minutes EDHF Annual meeting 2015

Organising Committee / Irish Dental Hygienists Association (IDHA)
Hosting country / Ireland
Hosting city / Dublin
Meeting date: / 12thSeptember 2015

Participants & Guests: see the participants register document

EDHF BOARD / Name / Country
President / Yvonne Nyblom, Sweden
Secretary / Stefano Checchi, Italy
Treasurer / Brigitte Schoeneich, Switzerland

2014 EDHF AUDITOR: Yvonne Buunk

2015 EDHF Annual meeting Agenda

Concerning the agenda and the general program for the 2015 EDHF Annual Meeting: the full document has been reported as attachment.

2015EDHF AnnualMeeting opening and agenda approval:reporting Yvonne Nybloom + Stefano Checchi

1-2015 annual meeting agenda approval:

Yes

2-2015 minute keepers:

Eimear Mithen (Ireland)

SteffanoChecci (Italy)

3-2015 tellers election:

Name 1: Barbara Derham (Ireland)

Name 2: Michaela O’Neill (U.K)

  1. 2014EDHF Annual Meeting minutes approval:Secretary Stefano Checchi

The 2014 EDHF Annual meeting minutespresented to the Assembly for approval.Result: Approved.

  1. President Report 2013-2014: Yvonne Nyblom
  • 2014 EDHF Amsterdam entering a new era to strengthen the profession and we have formed a strategy to create a platform for DH in Europe. Main focus of today.

Internal Goals:

  • Work towards automatic recognition of the Dental Hygienist profession in every member country and in the EU directives on recognition of professional qualification.
  • Develop a common training framework based on a Bachelor degree for European Dental Hygienists.

- YN reports that with the first two goals EDHF had come a long way and had together with the EU-project team developed an on-going strategy.

  • Work toward change in the cosmetic directive 2011/84/EU, leading to a better patient safety and care

- YN reports about the difficulties in changing the directive and ask all delegates to collect important information regarding whitening. In the presidents report from March 2015 sent to delegates, the address where to send information about negative effect of the directive can be found. Every country has an important role to notify EU.

  • Develop collaboration between EDHF and the Council of Chief Dental officers, CECDO, the Oral Health Platform and other relevant bodies

YN reports that collaboration with different partners within the oral health community has grown and it shows that EDHF have become an important partner in strengthen oral health in Europe.

  • Develop and strengthen the infrastructure of the EDHF.

YN reports it has been a challenging year with many new projects and duties. However the structure is developing.

Objectives

  • Strengthen the Dental Hygiene profession by working towards recognition of the profession in all European countries and E.U Directives.
  • Collaborate about Dental Hygiene education on the ground and continuing level in order to establish a common training framework (CTF) recognised in the directive on Professional Qualification and legislation within the E.U.
  • Support each other in our professional development, scientifically, on the labour market, in universities and among other heath care professionals.
  • Collaborate with organisations in order to strengthen the oral health of society.
  • Become a referral organisation for the EU Directives and other subjects concerning the dental hygiene profession.

Collaboration Partners:

  • ACFF: Pan European collaborative meeting, Paris November 2014, Rome April 2015
  • Survey on oral health attitudes – YN participated in a reference group.
  • Caries curriculum group- YN invited to partake and contribute what preventative varies treatments can be done in DH and dental programs.
  • Oral Health Platform: March 2015, YN Brussels associated members meeting. OHP are influential and a very important partner to EDHF. Presentation of a Joint Action on Oral Health. YN and the EU-project team have contacted OHP and recommended to include Dental hygienist education as a part of the Joint action.
  • Brussels meeting March 2015:

Met Dutch Parliamentarian who advised on how to lobby and who to lobby. Meeting with two different departments of DG GROW – Common education framework and Cosmetic directive.Meeting /strategic planning within the EU-project group.

  • EuroPerio8 – June 2015: met with sponsors and partners. Corrie Jongbloed handling sponsors in great manner.

Board meeting and EU Project meetings at EuroPerio8:.

  • Oral Health Platform (OHP) -Kenneth Eaton looking at how DH can be seen more within OHP, Joint Action and DH education.
  • Germany- BeateGatermann. Has yet to attend EDHF so it was good to meet her and discuss the education of DH in Germany with her.
  • European Federation Periodontology, EFP – Anna Clare Van Der Lans, (Austria) Yvonne Nyblom and Ellen Bol van den Hil (The Netherlands) met with a Dutch and an Austrian delegate of EFP and discussed the mutual desire to work together. EFP set a committee to directly communicate with DH in EU. Motion presented at EFP meeting but nothing has come of it yet. Noting was actually decided during the meeting with the delegates but as a part of the EDHF ambition for an associated membership in EFP it was a very valuable meeting. Austrian delegate very interested in the work of EU Project as they may find it helpful to legislate further for DH in Austria. Common training framework may be taken from EU project to further help the situation in Austria.

Corrie Jongbloed informed-External Relationship Committee is meeting today and hopefully they will talk more about DH.

Michaela O’Neill -British Society Perio is very keen to show that DH are a part of the team. They have taken out an advertising campaign to show the differences between periodontists and DH.

Upcoming Meetings:

  • Association for Dental Education in Europe: Mr Denis Murphy, Chief Administrative Officer, ADEE, meeting with him today. YN reports that EDHF needed to have more substance in the proposal for a common education framework before moving forward the discussions with ADEE. YN now sees that the time has come to move forward and start collaborating with ADEE. EDHF needs ADEE and more information will follow once the Competences description is ready and EDHF is moving in to the next step – A common education framework.
  • OHP: Oral health summit in Brussels October 13, 2015. Presenting the survey on best practice in oral health promotion and prevention in Europe.
  • Meeting with DG Grow (Oct 13th ) in order to discuss guideline for a CTF and with Wrigley to discuss possible sponsorship
  • CECDO: Bern 25-27 October. YN invited guest and hopefully speaking at conference.
  • ISDH: June 2016 HoD meeting.

Erasmus Plus Projects – Why shall EDHF participate?

  • It will act as a platform for profession of DH.
  • Active player on oral health market
  • Show importance of the DH
  • Promoting the common education framework.

Erasmus plus Project 1:

Youth Community-based Oral Health Learning Model, (Com4you)

See appendix 1

Erasmus plus Project 2:

  • European Training Platform for Continuing Professional Development of Dental Hygienists, (EuHyDens)
  • See Appendix 2.
  1. Secretary Report 2013-2014 Stefano Checchi
  • Expansion of EDHF: United Kingdom was accepted 2015.
  • Stefano met with the Polish DHA and gave a presentation about the EDHF, who we are and what we stand for. This was presented to 400 DH.
  • Storage of documents pertaining to EDHF. Will need to be moved safely and securely to the new Secretary.
  • Developing Partnership for EDHF.
  • Proposal: Global and Local. The EDHF has an increasing number of stakeholders which increases the value and power of EDHF. More professional approaches and tools needed – reports, websites and face to face meetings.

STATUTES –

  • 2014 saw the approval for a review of the EDHF statutes
  • Since last year: Quoted loyal consultancies, document analysis, statute editing, translation and registration.
  • Loyal consultancy activities, doc. Analysis including IFDH documents analysis.
  • Action Plan:
  • Statue Team – start finalising the document with a first draft by Nov 2015. Proposed analysis and feedback from EDHF members. Review and correct then a final review
  • Official Registration in chosen country with English as the official language.
  • EM (Ireland) proposed that a country should be chosen to register the EDHF statutes first. SR (Portugal) and MO’N (UK) seconded. A working Statutes team, Sandra Riberio, Stefano, Eimear and Barbara Derham will continue working on this – to find which country is best to register in then continue with the statutes. Israel (Sharon Friedman) proposed itself as extra support to the statues team – approved.
  • Each country should adopt the statues in their local associations and also be guided by their own legal registrations.
  • Stefano Checchi steps down as Secretary.
  1. Treasurers report: Treasurers & AuditorBrigitte Schoeneich Yvonne Buunk

See Appendix 3a & 3b.

  • The Netherlands queried why the 2014 sponsorship money was not on the sheet. BS explained due to the bill for meeting coming in late it cannot be put on 2014 as it was received 2015.
  • S Ribero Portugal, who is hosting EDHF in 2016, queried who is financially responsible for what. Local sponsors fall to local association. Ireland advised they would help by providing their budgets etc.
  • Austria questioned if the money for the EU Project is within this spreadsheet- treasurer explained that it is separate. Going forward they will be on individual sheets as this is the first time we have a new budget for EU Project.
  • UK- questioned if accountant looks over the accounts. Also suggested using a more comprehensive accounts package to make it clearer long term.
  • Vote to approve delegates: 14 for 0 against. Accounts Approved by delegates.

Auditor report: Yvonne Buunk – Werkhoven

Vote to approve delegates: 14 for 0 against. Auditors report Approved by delegates.

  1. Election of Auditor 2015

Nominations For Auditor: Sandra Ribero Portugal- VOTE: 13 for 0 Against 1 Abstain.

Sandra Ribero elected.

  1. Election of EDHF Secretary

NominationsEimear Mithen Ireland – VOTE: 14 For 0 Against.

Eimear Mithen elected.

  1. Website Coordinator

A call for a delegate to act as a contact and over seer of the website was called on. This person would not be a board member.

  • Nominations Ellen Boll van den Hil, The Netherlands VOTE: 14 For 0 Against.
  • Ellen Bol van den Hil elected as website liaison.
  • Need a professional website. Need a candidate to take responsibility to ensure all is correct, English is correct and we need someone to be able to review. Ellen Bol van den Hill elected website liaison officer will maintain with the Irish and U.K delegates proof reading all documents.
  • Website has been updated. Sponsors have a more prominent position on the website. New members are currently being added and worked on.
  • Activities page is kept up to date.
  • Links Page: should be alphabetical and this will need to be adjusted.
  • A user friendly site more photos to be added. It will continue to grow and be kept updated.
  • Log In: All delegates given an e-mail link but it was in German, The log in is also still in German but this will be changed. Minutes etc. Will be in this members only section. Call for all delegates to review website and contact EDHF/ Ellen Bolvan den Hil with errors found or recommendations. Many members reported they didn’t receive the mail. Brigitte advised it was a WordPress document and it may have gone to their SPAM. E-mail is to be resent.
  1. Suggestions from the Members

Yvonne Buunk– Werkhoven , The Netherlands, presents an update on World Oral health Day

  • Participation in World Oral Health DAY (WOHD) 20TH March 2015.
  • Yvonne BW e-mailed all delegates and requested delegates promote FDI World Oral Health Day nationally. A link was provided to show us what all the countries that were involved in WOHD .
  • FDI are still somewhat reluctant to have us as members of FDI. YBW still working on this. NVM (Dutch national association) sent a cake to Prime Minister and Cabinet to celebrate WHOD. Dept. responded with a thank you and acknowledgement. NVM are looking to get a bus to promote OH and bring it to The Hague. Dental Hygienists will provide check ups etc. for govt. employees. They also collaborated with a supermarket chain to promote OH, worked in schools and promoted WOHD and oral health.
  • Yvonne BW has requested all EDHF member countries to participate in WOHD 2016 and send her the photos and plans so she can continue to lobby FDI.
  • CDO Committee – pushing to be a part of the activities and her working group.
  • Within the FDI some dentists are willing to collaborate but there are dentists who are still quite conservative. The more exposure DH as a profession put out the better in the long run.
  • NORWAY: They contacted their national association of dentists and also worked with the national diabetes association and worked well together. They got good media exposure with TV and newspapers. The Norwegian Association will participate again and are looking for what they should tell their members to do. They may do it alone or work again with the dental association. Yvonne BW will collect all the data and present it again to FDI.
  • UK: Can Yvonne BW suggest one thing that all EDHF member countries could do. UK suggested there could be a uniform policy that we can all work on and do easily.
  • Focus in on Oral health and FDI and push this. If the EDHF can look at what they are doing we can work from that. FDI poster can be downloaded, a free template. If anyone has suggestions please contact Yvonne BW and she will out something together.

Mercedes AlberdiaAlzuguren, Spain:

  • Dental Hygienists Day 20th October. Spainholds their national congress so it coincides with a national holiday. HIDES would like to propose the rest of EU does the same. It worked very well in Spain. YN congratulated the Spanish association.
  1. Short Communication from the Members

Switzerland: Jacqueline Boss

  • ISDH 23rd-25th June 2016. Lucerne and Basel. Update on locations and lecture program., evidence based and also workshops. Gala dinner: St Jakob Park.
  • Early registration is now open.
  • Brigitte expanded on ISDH; 120 poster presentation abstracts have been received. The quality is very high. Requested that we all let out own national members know they are working through the abstracts and will be in contact with those accepted soon.

U.K: Michaela O’Neill

  • Thanked the EDHF for accepting BSDHT as member. Michalea introduced Helen Millinery as President Elect of BSDHT. The BSDHT co-hosted Euro Perio8, a first for the dental hygiene profession. The BSDHT are pushing for prescribing rights to be expanded. An individual prescription was hindering clinical practice, a call to other EDHF members who have any information to provide it to the BSDHT. Expansion of the association to include Jersey and Channel islands brining the BSDHT total number of regional groups to 13.
  • Announced national conference will be in Belfast 2016.
  • Expansion in education levels up to Masters level in perio and minimally invasive dentistry. Expansion of DH role within the U.K and hopes this will continue.
  1. The EU-Project: Recognition of Dental Hygiene Profession – Corrie Jongbloed
  • Explained budget for EU Project. See Appendix 4a.
  • Project Manager: Corrie Jongbloed
  • Secretary: Ellen Bol van den Hil
  • E.U Consultant: Hans Davids

Project Elements

  1. Inventory national transcripts and legislation
  2. Launched September 2014
  3. Common professional profile
  4. Fact sheet EC/DG GRO
  5. Common Training Framework (CTF)
  6. Accreditation profile
  7. Lobbying EU parliament/CECDO/CED
  8. Project management and consultancy

Recognition of Professional Qualification Directive 2005/36/EC Competence of DHyg.

The proposal for a Professional profile for dental hygienists was presented to the members by Corrie Jongbloed. The proposal was discussed and members contributed with ideas and small changes were suggested. The EU- project group was given a unanimous mandate to finalise the profile according to the discussion and also to ensure the correct language was used.

All amendments were made and a vote taken to adopt the EU Project as a working document:

VOTE: 14 For 0 Against. 2 votes in favour presented by mail in advance

  • This working document was developed by the EDHF to contribute to the amendment of the Professional Qualifications Directive 2005/36/EC and adopted by the EDHF General meeting on 12th September 2015, Dublin Ireland.

Next Steps:

  • Visit EC/DG GROW (Oct. 15) for new guidelines CTF.
  • Common Training Framework
  • Accreditation Professional Profile/CTF
  • Factsheet EC-DG GROW
  • Present to EC-DG GROW
  • Lobby EU Parliament, national CDO’s, national dental associations, CECDO, CED etc
  • Joint action with OHP
  • Planning a breakfast meeting in the EU Parliament

DG GROW has been very clear that EDHF have to prove that there is an economical benefit to dental hygienists. The survey must establish the following:

  • Public health and public oral health budgets.
  • Public preventative oral health budget used by D Hyg.
  • Budget savings when compared to dentists.
  • Est. budget savings on oral healthcare and general healthcare.
  • Denis Murphy ADEE suggested we do not to underestimate the impact on a local level. Also to have the big 5 on board which are the U.K, France, Germany, Italy and Spain. The next change in the Directive on Competence will be reviewed in 2018, so we Should have all of our documents and information ready.

EU Project Budget 2015 Corrie Jongbloed

Appendix 4.b

  1. EDHF Budget 2015 including decision about new member fee - Brigitte Schoeneich.
  • Proposal received fromBrigitte Schoeneich to increase the member fee to 75c per paying member or not to increase at all this year and review next year. Brigitte Schoeneich advised that if no increase for 2016 there will be an increase in 2017 as financially the EDHF needs it. The assembly discussed the proposals before voting.

VOTE to increase free per member to .75c per paying member VOTE: 13 FOR 1 ABSTAIN

  • VOTE to approve Budget B. VOTE: 14 Yes
  1. New member application

Hungary and Poland have officially applied. Both associations were present last annual meeting in Amsterdam and presented their applications.

  • Poland: 130 paying members with 150 actual members and have sub mitted their ethical code. Qualified DH are numbering 500.

VOTE: 11 FOR 1 Against 1 Abstain