Minutes – ECC Directors meeting 11.6.15

Present: Alistair Danter, Stuart Whatley,Roddy Gillies,Peter Macrae, Aoife Gould, Karen Parker, Roddy MacFarlane, George Campbell

Apologies:Ian Brown, Isabel Nelson,

  1. Minutes from previous meeting checked over. Proposed by SW, seconded RM
  2. Land that had been for sale is still for sale as it did not sell at auction – RG
  3. AD to look out contact details for update on phone masts.
  4. Footpaths update
  5. The paperwork is now with Alistair Hillary after being signed by the Germans and Vattenfall
  6. GC – there are possibly changes in the estate
  7. The paperwork will work its way from the larger to smaller stakeholders
  8. Housing Survey
  9. To be closed, and the raffle held
  10. Contacting local businesses is the next step – including Bill at the fish farm, Greshornish Hotel, the Edinbane Inn, the Lodge, Edinbane Pottery, Harris Home Furnishings and Redwood – the latter was not on the initial list.
  11. Bus Booking options
  12. AG to send the information on the various options, shown, along with a letter explaining the funding decision of the ECC – i.e. we would fund £500 on the adoption of an open booking system for the bus. It is possible they may withdraw their application.
  13. Dunvegan schools now use the bus
  14. There was no gala this year, which had been the main form of fundraising up to now
  15. We should ask people to let us know if they have ever tried to book the bus, and whether they were successful or not
  16. Board Member update
  17. George said he would not be interested in becoming a director
  18. AD & RG will be rotated out at the next AGM
  19. Overlap is vital to ensure the continuity of the work done by the ECC
  20. 6 other directors will be rotated out next year, though directors can return after one year (if they want to!)
  21. There must be a minimum of five and a maximum of 13 directors at any time – one of whom is from the community council. The CC will be holding elections in August.
  22. This will be kept on the agenda each meeting
  23. Annual Report – text and accounts
  24. AD to write text
  25. SW to produce accounts report
  26. Birthdates are now needed by Companies House
  27. OSCR – needs to have accounts online, but as ours appear on the ECC website, that is fine.
  28. Funding Applications
  29. No new applications
  30. Query raised about the possibility of retrospective applications was raised – if someone did not know about the fund, or if they did not think they would be eligible, could they apply for funding after the fact
  31. This is obviously not ideal, but would be considered on a case-by-case basis
  32. Receipts would be needed
  33. AOB
  34. RBS free banking is coming to an end. The bank could arguably do more for the ECC, as large quantities of money go through the account with little input or work from RBS. Poor interest rates are also an issue
  35. The signatory will need to be changed from AD – currently 2 of the 3 listed signatories are needed to sign cheques.
  36. Should the online banking aspect be removed? It seems to be able to be used by one person on their own at the moment.
  37. RMK Insurance
  38. Alistair MacKinnon no longer working for them – should we go with him, or stay where we are?
  39. There have been some issues with AM on his own – decided to stay with RMK
  40. Insurance (3rd Party, Public Liability needed for funding)
  41. Grass cutting
  42. Peter Paul – does he cut the grass between his house and the bridge?
  43. We will ask Peter to add it to his ‘run’
  44. DONM – 30.7.15