Minute of North of Scotland Regional Network 1

Transitional Meeting held in Endeavour House, 1 Greenmarket, Dundee

on Tuesday, 28th November 2017 at 10.30 a.m.

Present:

Bill Chapman / Committee Member / BC
Cameron Grant / Committee Member / CG
Leonora Montgomery / Committee Member / LM
Gerald Low / Committee Member / GL
David Wilkie / Committee Member / DW
Alasdair Mackenzie / Committee Member / DM
Rita Smart / Committee Member / RS
Colin Stewart / Co-opted Member / CS
Lynne Palmer / Co-opted Member / LP

In attendance:

Susan McLellan / Scottish Government / SM

Apologies:/Absent:

Bill Robertson / Committee Member / Apologies
Betty Simpson / Committee Member / Apologies
Steven Christie / Committee Member / Apologies
Pearl Smart / Committee Member / Apologies
Steve Byrne / Committee Member / Apologies
Alice Bovill / Committee Member / Apologies
Kirsty Ngala / Co-opted Member / Absent
Item / Action
1. / Welcome and Apologies
SM welcomed all to the Meeting and asked everyone to introduce themselves. / SM
2. / Office Bearers and Committee Member Discussion
Full discussion took place on appointing Office Bearers until the AGM
after which to following was agreed –
Chair – BC was nominated by CG and seconded by DW. There being
other nominations, BC was duly elected as Chair.
Vice Chair – RS was nominated by DW and seconded by GL.
- CG was nominated by LM and seconded by CS.
At this point SM asked both CG and RS to wait outside until a vote by
show of hands could be taken. This was duly carried out with the result
in favour of CG 5 to 2. CG and RS then returned to be given the
outcome.
Secretary – LM was nominated by RS and seconded by CS. There
being no other nominations, LM was duly elected as Secretary.
Treasurer – Both SM and BC stated at this point that the intention would be to use Northern Lights (old Region 2) Bank Account in the interim
with LM carrying on as Treasurer with BS as second signatory. All were
in full agreement with this as the Name on the Bank Account and
signatories will have to change after the AGM. / ALL
3. / National Event Feedback
Majority felt that it was an interesting, successful event with all being
involved and the main concern emerging was the rule of only 2
Representatives from each Region being appointed. Mention was made
at this point that Angus never engaged and BC advised that he had
already contacted the relevant parties here and would be meeting them
in the near future. All agreed that it was a good venue. LP stated that
she wanted everyone to know that as she was not a member of an RTO,
she will have to drop out at the AGM. / ALL
4. / Work Plan and Communications Strategy
Some time was taken to go through the Work Plan page by page with
amendments and additions being suggested. CS suggesting setting up
a Basecamp page for all Committee Members as an easy way to
communicate and all agreed to this.
4.3 – HRA – Meeting in Glasgow on 18th January 2018 is to take place
for information going forward. Details still to be finalised.
Subject to the agreed changes, the Work Plan was agreed and SM is to
update and forward to LM for copy to be sent to all.
• Communications Strategy - SM explained from 5 onwards and all to
complete the various Appendices with the contacts for their areas for
next Meeting.
• AGM– It was agreed that this should be held in May at Woodhill
House in Aberdeen and LM advised that she had provisionally booked
for Saturday, 12th May 2018 but the 19th and 26th were also available.
After discussion, consensus was for the 12th so LM to confirm this to
Woodhill House tomorrow. BC also advised that Kevin Stewart had
made known that he wished to attend.
• Election – SM advised that the letter is to be changed with Nomination
Form to ask for skills. / CS
SM
SM/LM
ALL
LM
SM
BC
BC/SM
5. / Chairs and Secretaries Meeting
• Questions for Chair of SHR – George Walker, new Chair will be
attending and some suggestions for Questions were put forward.
• Feedback from Region 1 on Organisational Review – Obvious
disagreement re the Constitution but both BC and SM advised to use
as is and hold off on amending this until the next National Annual
Event so all Regions agree and adopt the same Constitution. All
agreed.
6. / SHR Liaison Group
BC advised that both he and CG sit on this at the moment. However,
BC will be moving to take on more of an advisory role in the future so
another Representative from Region 1 will be required. / BC
7. / Future Meeting Dates and Venues
After discussion it was agreed that the next Meeting would take place in
the Scottish Government’s Offices in Aberdeen on the 26th January 2018
and the second one on 23rd March 2018 – Venue to be agreed at the
January Meeting. If Members have problems in getting to Aberdeen,
Video Conferencing can be arranged from another of the Scottish
Government’s Offices. / ALL
8. / Expenses
All were provided with Expense Forms and reimbursements made. / LM
9. / A.O.C.B.
• Fuel Poverty Consultation – All had received notification of this to be
responded to by 1st February 2018. SM advised that events were
being organised in various venues, details of which will be forwarded
to us in the next week so we can book our place. / SM
10. / Date, Time and Venue of Next Meeting –
Friday, 26th January 2018 at 11.00 a.m. in the Scottish
Government’s Offices at 48 Huntly Street, Aberdeen. / ALL

1 OF 3