GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
INSTRUCTIONS
Please complete the following summary sheet reflecting the status and hours worked for each officer within your ministry or department. Your nominal roll should be used to ensure that each officer is captured.
How to use the sheet:
Officer Name: Enter officer name.
Status: Provide the status of the officer using one of the following options:
- active(reporting to work, working the required hours and actively performing assigned duties)
- medical leave with pay
- medical leave without pay
- annual leave
- maternity leave with pay
- maternity leave without pay
- leave of absence (without pay -letter must have been received)
- resigned
- unexcused absence/suspension of pay
N.B. Please refer to the Leave Policy for explanations of the various forms of leave.
Effective Date of Change in Status:State the effective date of the change in status.
Projected Total Hours Worked: Provide the projected total hours worked during the stipulated period. This should be an estimate of the total hours the officer will work for the period.
Actual Total Hours Worked: Provide the actual total hours worked during the stipulated period.
Variance: Calculate the difference between the projected hours and actual hours worked.
NOTES:
- Please pay close attention to the dates provided in each sheet and submissions should be made no later than the deadlines provided.
- Full-time employee hours will not exceed 80 hours perpay period.
- No overtime will be paid until further notice.
When to submit?
The dates of submission are provided at the bottom of each sheet (additional sheets should be added where necessary).
How to submit?
Sheets should be submitted on the specified dates to the Compensation and Benefits Unit located at the Audit Department or electronically to .
The timesheet system will be maintained until further notice. Any questions about the process should be directed to Ms. Lisa Donovan at (284) 340-4215.
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:PERIOD: 2 October – 15 October
# / Officer Name / Status / Effective Date of Change in Status / Projected Total Hours Worked for 2 Oct – 15 OctSUBMIT THIS SHEET ON 10 OCT 2017
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:Actual Status for period: 2 Oct – 15 Oct / Projected Total Hours Worked from 16 Oct – 31 Oct
# / Officer Name / Status / Effective Date of Change in Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual
SUBMIT THIS SHEET ON 23Oct 2017
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:Actual Status for period: 16 Oct – 31 Oct / Projected Total Hours Worked from 1 Nov – 15 Nov
# / Officer Name / Status / Effective Date of Change in Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual
SUBMIT THIS SHEET ON 6 Nov 2017
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:Actual Status for period: 1 Nov – 15 Nov / Projected Total Hours Worked from 16 Nov – 30 Nov
# / Officer Name / Status / Effective Date of Change in Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual
SUBMIT THIS SHEET ON 20 Nov 2017
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:Actual Status for period: 16 Nov – 30 Nov / Projected Total Hours Worked from 1 Dec – 31 Dec
# / Officer Name / Status / Effective Date of Change in Active Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual
SUBMIT THIS SHEET ON 4 Dec 2017
GOVERNMENT OF THE VIRGIN ISLANDS
MINISTRY/DEPARTMENT RECORD OF WORK ASSIGNMENTS
Ministry or Department:I certify that the information provided in this record of work assignment is a true and accurate reflection of officers’ activities for the specified time period.
Permanent Secretary of Head of Department Signature: / Date:Actual Status for period: 1 Dec – 31 Dec / Projected Total Hours Worked from 1 Jan – 15 Jan
# / Officer Name / Status / Effective Date of Change in Active Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual
SUBMIT THIS SHEET ON 3 Jan 2017
ADDITIONAL SHEETS
# / Officer Name / Status / Effective Date of Change in Status / Projected Total Hours Worked for 2 Oct – 15 OctActual Status for period: [STATE PERIOD] / Projected Total Hours Worked from [STATE PERIOD]
# / Officer Name / Status / Effective Date of Change in Status / Actual Total Hours Worked / Variance (hours to be deducted): projected (minus) actual