Milford Rotary Club
Board of Directors Meeting Minutes
5:30 p.m.
July 10, 2012
Pasta Loft Wine Room, MilfordNH
P / Pres / Ryan Hansen / P / Treas / Bob Moulton / A / Director / Chris RodgersP / Pres Elect / John Siemienowicz / A / Asst Treas / Janet Spalding / A / Director / Alex LoVerme
P / VP / Rick Boyd / P / Past Pres / Julie Whitcomb / P / Director / Walter Schnecker
A / Sec’y / Jennifer Krause / A / Director / Seth Zeigler / Director
P / Asst Sec’y / Judi Dunbar / A / Director / Janet Langdell
The meeting was called to order at 5; 40PM by President Ryan Hansen
Donation Requests:
Jazmin West AIDS Orphans Kitchen in South Africa - $1000 previously allocated, approved and funds delivered.
Amigos de Honduras – email request – no specific ask
John Siemienowicz moved to table the motion. Bob Moulton
seconded the motion. The motion passed AIF and the request is
tabled.
MilfordHigh School Music Boosters – asked to contribute toward total of $35,000 for new band uniforms
Bob Moulton moved to donate $1000.00. Janet Langdell
seconded the motion. The motion passed AIF.
Anne-Marie House Friday Night Flix – asked to sponsor
Event in Milford for $750.00.
John Siemienowicz moved to donate $375.00. Walter Schnecker
seconded the motion. The motion passed AIF.
Milford Rec Dept Kids Carnival – Sponsorship of Patches the Clown – asked for $300.00. – Event is 8/11/12 at Keyes Field.
Julie Whitcomb moved to donate $300.00, unrestricted. Seth Ziegler seconded the motion. The motion passed AIF.
2012 MS 150 Bike Ride – Parenti’s – goal is to raise total of
$16,000.
Janet Langdell moved to donate $100.00. Julie Whitcomb
seconded the motion. The motion passed AIF.
It was suggested that we ask them to come to a meeting and
report on the event.
Secretary's Report:
John Siemienowicz moved to accept the June minutes as presented. Julie Whitcomb seconded the motion. The motion passed, 7 in favor, Janet Langdell abstained as she was not at the June meeting
Treasurer's Report – Bob Moulton – Reports on file
Club
Foundation/Fundraising
Julie Whitcomb moved to accept the reports as presented. Seth
Ziegler seconded the motion. The motion passed AIF.
The reports generated discussion regarding the Youth Exchange,
Interact and GSE – should they more properly be included under
the foundation vs. the club funds. General consensus was yes - no formal action taken at this meeting.
Trustee’s Report from Doug - attached
Old Business
Resignations – none requested
Suggestions for new board member–Ryan to work on this’
Sergeant-at-Arms – process for set-up / take-down
It was suggested that a written procedure be posted to the website
as well as posted at the Community House.
Dues rate increase
Informal discussion, no action taken.
Discussion items included finding other revenue streams (i.e.:
website sponsorships), that our dues are lower than most clubs.
Trustees for the Foundation – no Board action at this meeting
$500 for 50 Club Flags
Seth Ziegler moved to authorize Julie Whitcomb to order
100 flags. Bob Moulton seconded the motion, the motion passed AIF.
New Business
Membership – Prospects? New approaches? Retention?
Appointing an “Exit Interview” position
Ryan reported that membership will be discussed at every Board meeting. Discussion items included being sure all of our events
Are well publicized (incl. Amherst Citizens), all members need to
“talk-up” Rotary to non-members, establish a more formal list of
Friends of Rotary.
“Exit Interview” – Ryan to approach the individual suggested.
Next steps for Foundation QuickBooks conversion? – Bob
Discussed this in the Treasurer’s Report –progress is on going
End of Year – Funding left over from Julie’s year/Doug’s year.
No action taken at this meeting
Paid “Rotarian” magazine subscriptions for library
Ryan reported that the price is $6.00 for an annual subscription. It was also suggested that we ask members
To turn in their magazines to be re-labeled. Julie will
Coordinate this effort.
Rotary World Peace Day – Sept 21, 2012 – Michelle Sampson
Agenda item is to get the date in front of the club, more
Information to follow at the August meeting.
Next Meeting
Pasta Loft Wine Room – Tuesday, August 14, 2012, 5:30 PM