STOW-MUNROE FALLS PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR BOARD MEETING
Tuesday November 23, 2004
CALL TO ORDER
The meeting was called to order at 7:00pm by President Walsh.
PRESENT
Ray Hall, Secretary; Craig Mancuso, David Renninger, Mike Walsh, President, Mari Halkovich, Rosemary Cannon, Vice-President; Puru Kanodia
ABSENT
OTHERS PRESENT
Doug Dotterer, Director; Linda Sutherland, Clerk-Treasurer
PUBLIC
Betsy Adams (designated paid staff employee for November)
PUBLIC COMMENT
MOTION NO. 041123-1 APPROVE OCTOBER 26, 2004 MINUTES______
Renninger moved, Hall seconded:
RESOLVED: That the Board Minutes of October 26, 2004 regular board meeting be accepted and approved.
All were in favor. Motion carried.
FINANCE
MOTION NO. 041123-2 APPROVE OCTOBER TREASURER’S REPORT______
Cannon moved, Mancuso seconded:
RESOLVED: That the Board of Trustees approves the Treasurer’s Report for October 2004.
The roll being called on its adoption, the vote resulted as follows:
AYES: Cannon, Halkovich, Hall, Kanodia, Mancuso, Renninger, Walsh
NAYS:
Motion carried.
APPROVE ALLOCATED 2005 LLGSF MONIES
MOTION NO. 041123-3 APPROVE ALLOCATED 2005 LLGSF MONIES______
Cannon moved, Mancuso seconded:
RESOLVED: That the Board of Trustees approves the 6.7221 of estimated LLGSF monies for
Summit County allocated to Stow-Munroe Falls Public Library for 2005 as agreed
and voted on by the Library Trustees Council of Summit County on November 4,
2004.
All were in favor. Motion carried.
APPROVE FAMILY/MEDICAL LEAVE
MOTION NO. 041123-4 GRANT FAMILY/MEDICAL LEAVE______
Halkovich moved, Kanodia seconded:
RESOLVED: That the Board of Trustees grants Christina Carroll a medical leave of
absence of 12 weeks of unpaid leave from November 30, 2004 thru
February 21, 2005.
All were in favor. Motion carried.
MOTION NO. 041123-5 GRANT FAMILY/MEDICAL LEAVE______
Halkovich moved, Renninger seconded:
RESOLVED: That the Board of Trustees grants Valerie Crisp family leave of absence of six (6) months of unpaid maternity leave from November 1, 2004 thru May 1, 2005.
All were in favor. Motion carried.
PROGRAM
DIRECTOR’S REPORT
MOTION NO. 041123-6 ACCEPT DIRECTOR’S REPORT______
Kanodia moved, Hall seconded:
RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of
October 2004.
All were in favor. Motion carried.
DISCUSSION ITEMS
No discussion items.
BOARD COMMITTEES
BUILDING & GROUNDS
Mr. Mancuso stated the Building and Grounds Committee met on October 26, 2004. Mr. Dotterer stated the building is in pretty good shape at the moment. Mr. Dotterer stated he hired a Structural Engineer to examine the problem at the Local History area. At this time, the report from the Structural Engineer is pending and Mr. Dotterer will bring details to the next meeting. Mr. Dotterer stated the Flag Pole light had been vandalized and it would be repaired.
Mr. Dotterer stated the new Maintenance Associate, Dan Zallar is working out nicely.
FINANCE
MOTION NO. 041123-7 APPROVE INTERFUND TRANSACTION______
Mrs. Cannon stated the Finance Committee recommends:
RESOLVED: That the Board of Trustees authorizes the Clerk-Treasurer to move $14,169.12:
$81.12 from 101.0.57220 Property Assessments to 101.0.53310 Building/Grounds
$1088.00 from 101.0.57110 Memberships to 101.0.53310 Building/Grounds
$2554.09 from101.0.52110 Supplies to 101.0.53310 Building/Grounds
$1445.91 from101.0.52110 Supplies to 101.0.53610 Electricity and 101.0.53620 Natural Gas
$9000.00 from 101.0.51610 Hospitalization to 101.0.53610 Electricity and 101.0.53620 Natural Gas
The roll being called on its adoption, the vote resulted as follows:
AYES: Cannon, Halkovich, Hall, Kanodia, Renninger, Walsh, Mancuso
NAYS:
Motion carried.
MOTION NO. 041123-8 APPROVE 50 cent PER HOUR INCREASE______
Mrs. Cannon stated the Finance Committee recommends:
RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library approves a 50 cent per hour increase for all hourly employees, effective Pay #1, 2005.
All were in favor. Motion carried.
MOTION NO. 041123-9 ADOPT 2005 GENERAL FUND REVENUE AND APPROPRIATIONS BUDGET
Mrs. Cannon stated the Finance Committee recommends:
RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library adopts the proposed 2005 General Fund Estimated Revenue and Appropriations Budget as follows:
A / BALANCE ALL UNENC FUNDS / $571,890GENERAL FUND REVENUE / 2005 TENTATIVE
LLGSF / $1,495,575
PATRON FINES / $60,000
COPIERS / $14,000
INTEREST ON STAR OHIO / $6,000
INTEREST ON CHECKING / $1,000
GIFTS/DONATIONS / $500
MEETING ROOM / $2,000
MISCELLANEOUS / $0
B / TOTAL REVENUE / $1,579,075
C / APPROPRIATIONS
A+B+C / REVENUE + UNENC. BALANCE / $2,150,965
EXPENDITURES / 2005 TENTATIVE
SALARIES/BENEFITS
Total salaries/benefits / $1,198,352
SUPPLIES
Total supplies / $36,700
PURCHASED/CONTRACTED SER
Total purchased/contracted ser / $297,210
MATERIALS
Total materials / $200,000
CAPITAL OUTLAY
Total capital outlay / $25,000
DEBT SERVICE
Total debt service / $0
OTHER OBJECTS
Total other objects / $7,812
CONTINGENCY
D / TOTAL ALL EXPENDITURES / $1,765,074
The roll being called on its adoption, the vote resulted as follows:
AYES: Halkovich, Hall, Kanodia, Mancuso, Renninger, Cannon, Walsh
NAYS:
Motion carried.
HUMAN RESOURCES
Dr. Halkovich stated the Human Resources Committee met on November 15, 2004 and discussed the position of the Outreach Coordinator in Adult Services.
MOTION NO. 041123-10 ADULT SERVICES LIBRARIAN – OUTREACH COORDINATOR______
Dr. Halkovich stated the Human Resources Committee recommends:
RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library approves an adjustment of salary to the Adult Services – Outreach Coordinator to $12.69/hr retro to November 1, 2004.
The roll being called on its adoption, the vote resulted as follows:
AYES: Hall, Kanodia, Mancuso, Renninger, Cannon, Halkovich, Walsh
NAYS:
Motion carried.
Dr. Halkovich stated future salary and job classifications will not be addressed until further notice.
LEGISLATION/RULES
Mr. Walsh stated nothing to report.
LONG RANGE PLANNING
Mr. Kanodia stated nothing to report.
TECHNOLOGY
Mr. Hall stated nothing to report.
AD HOC COMMITTEE FOR FUNDING INITIATIVES
Dr. Halkovich stated there was no Library Foundation Meeting at 6pm. Mr. Walsh stated only two persons responded to the letter and both stated they were unable to attend the Foundation Meeting. Mr. Walsh stated he also received in the mail one resignation from a Library Foundation Member. Mr. Walsh stated he would attempt to hold a meeting in the New Year for the Library Foundation. Mrs. Sutherland stated Mr. Spring, Treasurer of the Library Foundation, dropped by for the Library Foundation Meeting. Mrs. Sutherland stated she would be meeting with Mr. Spring to discuss the 501©3 tomorrow.
NEW BUSINESS
Mr. Dotterer stated he contacted Bellco, the covers for magazines and with further investigation he recommends to pass on this offer.
Mr. Dotterer stated he signed the contract for Unique Management and stated he is very happy with Unique Management and he stated the Unique Management representative is very efficient.
Mr. Dotterer stated he went to the Friends of Stow-Munroe Falls Public Library Meeting and Mr. Dotterer stated:
Friends have 462 members
Friends raised $579.00 from CD sales
Friends approved the following items for the Stow-Munroe Falls Public Library:
Paper cutter repaired
Purchase new paper cutter
Purchase digital recorder for the Clerk-Treasurer
Purchase television for the meeting room
Purchase Flip Album Recorder
Mr. Dotterer stated he has had many requests from non-profit groups to display items and advertise at the library. Mr. Walsh stated the Board should have a policy regarding advertising and displaying items at the library. Mr. Walsh stated the Legislation/Rules Committee would investigate further and draw up a policy.
Mr. Renninger stated the Stow Board of Education appointed Mr. Mike Walsh to the Stow-Munroe Falls Public Library Board of Trustees for another term.
Dr. Halkovich asked Mr. Dotterer the status of the SBC contracts. Mr. Dotterer stated the Clerk-Treasurer and he have had many problems with SBC. Mr. Dotterer is anticipating the problems will be resolved and he will deliver the details at the next Board Meeting.
MOTION NO. 041123-11 MOTION TO ADJOURN TO EXECUTIVE SESSION______
Mancuso moved, Renninger seconded:
Resolved: The Board of Trustees move to adjourn into executive session to discuss terms of employment of public employees.
The roll being called on its adoption, the vote resulted as follows:
AYES: Kanodia, Mancuso, Renninger, Cannon, Halkovich, Hall, Walsh
NAYS:
Motion carried.
Executive session adjourned at 8:15pm but will reconvene at 6:00pm on December 21, 2004.
Respectfully submitted, This is a true and accurate
account of the proceedings.
Secretary Board President
Linda Sutherland
Clerk-Treasurer
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