STOW-MUNROE FALLS PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR BOARD MEETING

Tuesday November 23, 2004

CALL TO ORDER

The meeting was called to order at 7:00pm by President Walsh.

PRESENT

Ray Hall, Secretary; Craig Mancuso, David Renninger, Mike Walsh, President, Mari Halkovich, Rosemary Cannon, Vice-President; Puru Kanodia

ABSENT

OTHERS PRESENT

Doug Dotterer, Director; Linda Sutherland, Clerk-Treasurer

PUBLIC

Betsy Adams (designated paid staff employee for November)

PUBLIC COMMENT

MOTION NO. 041123-1 APPROVE OCTOBER 26, 2004 MINUTES______

Renninger moved, Hall seconded:

RESOLVED: That the Board Minutes of October 26, 2004 regular board meeting be accepted and approved.

All were in favor. Motion carried.

FINANCE

MOTION NO. 041123-2 APPROVE OCTOBER TREASURER’S REPORT______

Cannon moved, Mancuso seconded:

RESOLVED: That the Board of Trustees approves the Treasurer’s Report for October 2004.

The roll being called on its adoption, the vote resulted as follows:

AYES: Cannon, Halkovich, Hall, Kanodia, Mancuso, Renninger, Walsh

NAYS:

Motion carried.

APPROVE ALLOCATED 2005 LLGSF MONIES

MOTION NO. 041123-3 APPROVE ALLOCATED 2005 LLGSF MONIES______

Cannon moved, Mancuso seconded:

RESOLVED: That the Board of Trustees approves the 6.7221 of estimated LLGSF monies for

Summit County allocated to Stow-Munroe Falls Public Library for 2005 as agreed

and voted on by the Library Trustees Council of Summit County on November 4,

2004.

All were in favor. Motion carried.

APPROVE FAMILY/MEDICAL LEAVE

MOTION NO. 041123-4 GRANT FAMILY/MEDICAL LEAVE______

Halkovich moved, Kanodia seconded:

RESOLVED: That the Board of Trustees grants Christina Carroll a medical leave of

absence of 12 weeks of unpaid leave from November 30, 2004 thru

February 21, 2005.

All were in favor. Motion carried.

MOTION NO. 041123-5 GRANT FAMILY/MEDICAL LEAVE______

Halkovich moved, Renninger seconded:

RESOLVED: That the Board of Trustees grants Valerie Crisp family leave of absence of six (6) months of unpaid maternity leave from November 1, 2004 thru May 1, 2005.

All were in favor. Motion carried.

PROGRAM

DIRECTOR’S REPORT

MOTION NO. 041123-6 ACCEPT DIRECTOR’S REPORT______

Kanodia moved, Hall seconded:

RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of

October 2004.

All were in favor. Motion carried.

DISCUSSION ITEMS

No discussion items.

BOARD COMMITTEES

BUILDING & GROUNDS

Mr. Mancuso stated the Building and Grounds Committee met on October 26, 2004. Mr. Dotterer stated the building is in pretty good shape at the moment. Mr. Dotterer stated he hired a Structural Engineer to examine the problem at the Local History area. At this time, the report from the Structural Engineer is pending and Mr. Dotterer will bring details to the next meeting. Mr. Dotterer stated the Flag Pole light had been vandalized and it would be repaired.

Mr. Dotterer stated the new Maintenance Associate, Dan Zallar is working out nicely.

FINANCE

MOTION NO. 041123-7 APPROVE INTERFUND TRANSACTION______

Mrs. Cannon stated the Finance Committee recommends:

RESOLVED: That the Board of Trustees authorizes the Clerk-Treasurer to move $14,169.12:

$81.12 from 101.0.57220 Property Assessments to 101.0.53310 Building/Grounds

$1088.00 from 101.0.57110 Memberships to 101.0.53310 Building/Grounds

$2554.09 from101.0.52110 Supplies to 101.0.53310 Building/Grounds

$1445.91 from101.0.52110 Supplies to 101.0.53610 Electricity and 101.0.53620 Natural Gas

$9000.00 from 101.0.51610 Hospitalization to 101.0.53610 Electricity and 101.0.53620 Natural Gas

The roll being called on its adoption, the vote resulted as follows:

AYES: Cannon, Halkovich, Hall, Kanodia, Renninger, Walsh, Mancuso

NAYS:

Motion carried.

MOTION NO. 041123-8 APPROVE 50 cent PER HOUR INCREASE______

Mrs. Cannon stated the Finance Committee recommends:

RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library approves a 50 cent per hour increase for all hourly employees, effective Pay #1, 2005.

All were in favor. Motion carried.

MOTION NO. 041123-9 ADOPT 2005 GENERAL FUND REVENUE AND APPROPRIATIONS BUDGET

Mrs. Cannon stated the Finance Committee recommends:

RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library adopts the proposed 2005 General Fund Estimated Revenue and Appropriations Budget as follows:

A / BALANCE ALL UNENC FUNDS / $571,890
GENERAL FUND REVENUE / 2005 TENTATIVE
LLGSF / $1,495,575
PATRON FINES / $60,000
COPIERS / $14,000
INTEREST ON STAR OHIO / $6,000
INTEREST ON CHECKING / $1,000
GIFTS/DONATIONS / $500
MEETING ROOM / $2,000
MISCELLANEOUS / $0
B / TOTAL REVENUE / $1,579,075
C / APPROPRIATIONS
A+B+C / REVENUE + UNENC. BALANCE / $2,150,965
EXPENDITURES / 2005 TENTATIVE
SALARIES/BENEFITS
Total salaries/benefits / $1,198,352
SUPPLIES
Total supplies / $36,700
PURCHASED/CONTRACTED SER
Total purchased/contracted ser / $297,210
MATERIALS
Total materials / $200,000
CAPITAL OUTLAY
Total capital outlay / $25,000
DEBT SERVICE
Total debt service / $0
OTHER OBJECTS
Total other objects / $7,812
CONTINGENCY
D / TOTAL ALL EXPENDITURES / $1,765,074

The roll being called on its adoption, the vote resulted as follows:

AYES: Halkovich, Hall, Kanodia, Mancuso, Renninger, Cannon, Walsh

NAYS:

Motion carried.

HUMAN RESOURCES

Dr. Halkovich stated the Human Resources Committee met on November 15, 2004 and discussed the position of the Outreach Coordinator in Adult Services.

MOTION NO. 041123-10 ADULT SERVICES LIBRARIAN – OUTREACH COORDINATOR______

Dr. Halkovich stated the Human Resources Committee recommends:

RESOLVED: That the Board of Trustees of Stow-Munroe Falls Public Library approves an adjustment of salary to the Adult Services – Outreach Coordinator to $12.69/hr retro to November 1, 2004.

The roll being called on its adoption, the vote resulted as follows:

AYES: Hall, Kanodia, Mancuso, Renninger, Cannon, Halkovich, Walsh

NAYS:

Motion carried.

Dr. Halkovich stated future salary and job classifications will not be addressed until further notice.

LEGISLATION/RULES

Mr. Walsh stated nothing to report.

LONG RANGE PLANNING

Mr. Kanodia stated nothing to report.

TECHNOLOGY

Mr. Hall stated nothing to report.

AD HOC COMMITTEE FOR FUNDING INITIATIVES

Dr. Halkovich stated there was no Library Foundation Meeting at 6pm. Mr. Walsh stated only two persons responded to the letter and both stated they were unable to attend the Foundation Meeting. Mr. Walsh stated he also received in the mail one resignation from a Library Foundation Member. Mr. Walsh stated he would attempt to hold a meeting in the New Year for the Library Foundation. Mrs. Sutherland stated Mr. Spring, Treasurer of the Library Foundation, dropped by for the Library Foundation Meeting. Mrs. Sutherland stated she would be meeting with Mr. Spring to discuss the 501©3 tomorrow.

NEW BUSINESS

Mr. Dotterer stated he contacted Bellco, the covers for magazines and with further investigation he recommends to pass on this offer.

Mr. Dotterer stated he signed the contract for Unique Management and stated he is very happy with Unique Management and he stated the Unique Management representative is very efficient.

Mr. Dotterer stated he went to the Friends of Stow-Munroe Falls Public Library Meeting and Mr. Dotterer stated:

Friends have 462 members

Friends raised $579.00 from CD sales

Friends approved the following items for the Stow-Munroe Falls Public Library:

Paper cutter repaired

Purchase new paper cutter

Purchase digital recorder for the Clerk-Treasurer

Purchase television for the meeting room

Purchase Flip Album Recorder

Mr. Dotterer stated he has had many requests from non-profit groups to display items and advertise at the library. Mr. Walsh stated the Board should have a policy regarding advertising and displaying items at the library. Mr. Walsh stated the Legislation/Rules Committee would investigate further and draw up a policy.

Mr. Renninger stated the Stow Board of Education appointed Mr. Mike Walsh to the Stow-Munroe Falls Public Library Board of Trustees for another term.

Dr. Halkovich asked Mr. Dotterer the status of the SBC contracts. Mr. Dotterer stated the Clerk-Treasurer and he have had many problems with SBC. Mr. Dotterer is anticipating the problems will be resolved and he will deliver the details at the next Board Meeting.

MOTION NO. 041123-11 MOTION TO ADJOURN TO EXECUTIVE SESSION______

Mancuso moved, Renninger seconded:

Resolved: The Board of Trustees move to adjourn into executive session to discuss terms of employment of public employees.

The roll being called on its adoption, the vote resulted as follows:

AYES: Kanodia, Mancuso, Renninger, Cannon, Halkovich, Hall, Walsh

NAYS:

Motion carried.

Executive session adjourned at 8:15pm but will reconvene at 6:00pm on December 21, 2004.

Respectfully submitted, This is a true and accurate

account of the proceedings.

Secretary Board President

Linda Sutherland

Clerk-Treasurer

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