Microsoft Word 2007 Quick Reference Card

Microsoft Word 2007 – Basics Handout

Before you begin working in Microsoft Word 2007, you should try to become familiar with the primary user interface.

/ Table of Contents
1. The Ribbon Interface
2. Office Button Options & PDF
3. Reveal Codes (Format Marks)
4. Text Formats & Styles Section
5. Tables & Styles
6. Pictures, Resize & Styles
7. Bookmarks & Links
8. Headers, Footers, Page #s
9. Page Margins & Tabs
10. Table of Contents Page
11. Sharing Documents
12. Protect Document

1. The Ribbon

The ribbon replaces the menus and toolbars used in previous versions of Microsoft Word. When you click a task tab, the context-sensitive ribbon displays an associated set of task groups and commands.

Quick Tips:

The Office Menu displays Save, Print, and Protect commands. You can use the Office Menu to save your Word document in 2003 or PDF format. / Window Appearance: Commands to adjust the appearance of your window are consolidated here.
1. Normal
2. Page Layout View
3. Page Break Preview
4. Zoom / Quick Access Toolbar: To Customize – click the drop-down arrow at the right of the toolbar. Select the command you want to add and Click the Add button. Right-click to customize.

2. OFFICE Button: Saving Documents

There are many situations in which it is useful to save your file in a fixed-layout format that is easy to share and print but hard to modify. You can do this by:

· Selecting Save As for Word 2003 – Change the Default setting under Office Icon > Word Options > Save Feature

· Selecting Save As PDF or XML

To save or export a file to PDF or XPS, you must first install the Save as PDF or XPS add-in for the 2007 Microsoft Office system at http://microsoft.com/downloads . You can still use Adobe Acrobat Reader to read *.PDF files.

3. OFFICE Button-HOME TAB: Reveal Codes

Many users have document formatting issues between 2003, 2007 and other apps such as Word Perfect. Here are a few tips to assist you.

1. Under the Office Icon, select Word Options button.

2. Choose Display and check the box, ‘Show all formatting marks’

3. Click the Home tab and the Show/Hide Icon to turn it on/off.

TIP: Page Breaks: Ctrl-Enter Keys

4. TAB: Formatting

The Styles section provides you with a variety of predefined text styles you can quickly apply to selected text. Heading1, 2, 3 & 4

1. Highlight text to change.

2. Click on the Home tab and select from Styles Section.

TIPS:

1. 2003 Default Styles under Change Styles Icons.

2. Clear Formatting Option under Styles Pulldown Menu

3. Page Layout TAB for spacing Issues

5. TAB: Creating and Customizing Tables – Quick Styles

To Insert Table:

1. Select the Insert tab & Table Icon > choose rows and columns. After you insert a table, the Table Tools TAB are available for Quick Styles etc.

2. To make changes, double-click table to use the Table Tools TAB

To Insert, Merge or Delete Cells use the LAYOUT TAB

6. TAB: Inserting and Resizing Pictures

1. Click the Insert tab , select Pictures.

2. In the Insert Picture dialog box, choose the graphic and click Insert.

When the graphic appears, click and drag to reposition it.

Picture Tools and Quick Styles

You can click on an image to view the Picture Tools and Styles Contextual TABS.

Arrange Text around a Picture

1. Click on the Graphic.

2. Choose Page Layout and Position option to select a style.

7. TAB: Bookmarks and Hyperlinks

To bookmark a location or text segment:

1. Position the cursor in the document.

2. Click the Insert tab and click Bookmark in the Links Group.

3. In the Bookmark dialog box, type a name in the Bookmark Name box, then click Add.

To create a hyperlink to the bookmark or text segment:

1. Select the text or graphic you want to use as the link to the bookmark.

2. Click the Insert tab and Hyperlink.

3. Click Place in This Document.

4. Click the target bookmark in the Place in This Document box, and click OK
.

8. TAB: Headers, Footers & Page Numbers

Select the Insert tab and Header- Footer section for multiple selections.

TIPS:

1. Edit-Exit Header-Footer Mode – Dbl click to edit mode; click back on document to exit.

2. Delete Head/Foot – Select Insert TAB pull-down menu & select Remove Head-Foot

9. TAB: Margins, Orientation and Tabs

Margins: Select Page Layout tab and Margins options such as Narrow, Normal and custom.

Orientations: Select Portrait or Landscape

Columns: Select 2, 3 etc for newsletters etc.

Watermark: Import Logos etc.
Page Colors & Borders:

Spacing: helps with 2003 spacing issues

Position: Arrange objects inline with each other, text.

Tabs:

1. Select View tab and check Ruler.

2. Click the Margin Tab on the left until the desired Tab marker is displayed.

3. Highlight paragraph or page text

4. On the ruler, click the place where you want to set the tab.

5. Delete Tabs: Click on Tab Marker, then move up & off the ruler. Also see the Paragraph Dialog Box.

10. TAB: Table of Contents

Before you generate a table of contents, you must first apply styles to your section headings (e.g., Heading1, Heading2).

1. Select the References tab & choose a TC style-type

2. For more Options: Click Table of Contents > Insert Table of Contents to open the dialog box.

11. TAB: Sharing Documents

Tracking Changes allows you to quickly see changes made to your document. When Track Changes has been turned on, each user’s changes or comments display in a different color.

To Turn on Track Changes:

1. Select the Review tab and select Track Changes. Any changes made will show up in a different color.

2. You can also select options for the way changes show up in the document; such as inline or balloon comments.

Reviewing Changes: After changes have been made, you then have the option of accepting or rejecting those changes

1. Select the Review tab .

2. Choose the Accept or Reject as you review the changes or you can use the drop down arrow to Accept All Changes.

Comparing Documents

Comparing documents is a useful tool to use when consolidating or viewing changes by several users.

1. Select the Review tab and Compare section.

2. Click the drop-down arrow on the Compare button and make a selection.

3. Choose Original or Revised Documents.

Split window panes will appear with your original document on one side and the document with changes and comments on the other side.

12. OFFICE Button - REVIEW TAB: Protect Documents

To Password a Document: Select Office button - Prepare Document – Encrypt Document.

To Password Protect specific editing: Select Review – Protect Document.