MICHIGAN DEPARTMENT OF CORRECTIONS
“Expecting Excellence Every Day”
MEMORANDUM
DATE: September 21, 2012
TO: File
FROM: Lisa Lehnert, Buyer
Procurement
SUBJECT: Award Recommendation for 472I2200003 Shoe Leather
GENERAL:
The Michigan Department of Corrections (MDOC), Michigan State Industries (MSI) issued this Request for Proposal (RFP) to obtain bids from qualified bidders to provide shoe leather to be used in the production of shoes for the prisoners and corrections officers.
The contract period is three years, with two additional one-year options to renew.
BIDDERS:
The RFP was posted on Bid4Michigan on June 25, 2012, and seven (7) bidders responded by the due date of July 23, 2012.
1) Newberger Bros. Inc.
2) Z & T Sales
3) Broleco Inc.
4) Kamali Leather
5) Lunder Manufacturing
6) Alphapelli Leather
7) Lockett Enterprises
The bid response from Lockett Enterprises was received after the bid deadline; therefore, the bid was considered non-responsive and the technical proposal was not evaluated.
JOINT EVALUATION COMMITTEE:
The Joint Evaluation Committee consisted of the following members:
1) Lisa Lehnert, Buyer
2) Charles Beltz, Plant Manager
3) Randy Duell, Area Manager
EVALUATION PROCESS:
Bids were evaluated based upon the following factors:
Criteria / WeightProduct Quality / 50
Service Capabilities (Section 1.2.2, 1.3.3, 1.6.1, 1.6.4) / 15
Delivery Capabilities (Section 1.4.1-1.4.4) / 15
Past Performance (Section 4.1.10) / 10
Prior Experience (Section 4.1.9) / 10
3.23 Price Evaluation
Only those proposals receiving a score of 80 points or more of the total maximum possible score will be considered for award.
Evaluation Matrix:
Newberger Bros. Inc.
Criteria / Weight ReceivedProduct Quality / 50
Service Capabilities / 9
Delivery Capabilities / 7
Past Performance / 10
Prior Experience/References / 9
Total Points Received / 85
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample that was provided was the requested size. The sample was free of defects and imperfections. The grain side of the hide was smooth and had a minimum amount of hair cells appearing. The flesh side was smooth and the cotton liner of the shoe and the glue stuck to the hide. The finish was tight and smooth enough to polish. A shoe was made from the Bidder’s sample and the final product passed.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder will have two individuals assigned to the MDOC/MSI account and a toll free telephone number was provided. The Bidder will allow product that does not meet specifications to be returned or will sell the product at a discounted price if MDOC/MSI is able to use the product. The Bidder did not explain the warranty process or time frames.
Delivery Capabilities – The Bidder did not specify whether it would be able to meet the delivery time frames specified in Section 1.4.1. The Bidder is able to provide the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The bidder did not explain the details of its packaging; however, it agreed to palletize whenever possible and securely band or shrink wrap the product.
Past Performance – Per the response, the bidder has not had any contracts terminated.
Prior Experience – The bidder has been in business for 75 years. The bidder provided three experiences, however, dates were not provided for one of the experiences as requested in Section 4.1.9. A contact name and telephone number was provided for each reference as requested.
Z & T Sales
Criteria / Weight ReceivedProduct Quality / 0
Service Capabilities / 10
Delivery Capabilities / 10
Past Performance / 10
Prior Experience/References / 4
Total Points Received / 34
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample was to be one hide (10 to 14 square feet). The sample provided was larger than 14 feet and there was a hole in the middle of the hide. There were numerous creases/ripples in the hide and both sides of the hide were rough causing it to be hard to shine and polish. The Bidder’s sample failed the product testing.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written, however, faxing is the best method. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder will have an individual assigned to the MDOC/MSI account; however, a toll free telephone number was not provided. The Bidder provided the process that should be used to report a product issue; however, the product warranty was not explained.
Delivery Capabilities – The Bidder did not specify whether it would be able to meet the delivery time frames specified in Section 1.4.1. The response to Section 1.4.1 referenced the amount that needed to be shipped, not the time frames for delivery. The Bidder is able to provide the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The bidder stated that product would packaged on pallets and securely banded or shrink wrapped as specified in Section 1.4.4.
Past Performance – Per the response, the bidder has not had any contracts terminated.
Prior Experience – The bidder has been in business for 7 years. The bidder provided the names and years of service for three experiences, however, descriptions, actual dates and costs were not provided as requested in Section 4.1.9. A contact name and telephone number was not provided for each reference as requested.
Broleco Inc.
Criteria / Weight ReceivedProduct Quality / 0
Service Capabilities / 11
Delivery Capabilities / 9
Past Performance / 10
Prior Experience/References / 5
Total Points Received / 35
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample contained two holes in the middle of the hide. The flesh side of the sample was very rough and the cotton liner of the shoe would not stick to the hide. The Bidder’s sample failed the product testing.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder will have an individual assigned to the MDOC/MSI account; however, a toll free telephone number was not provided. The Bidder will replace any defective material as long as it has not been cut or damaged in any way. The Bidder did not explain process for reporting warranty issues.
Delivery Capabilities – The Bidder stated that timely deliveries would be made and that it was able to provide the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The bidder did not explain the details of its packaging in Section 1.4.3; however, it agreed to palletize whenever possible and securely band or shrink wrap the product in Section 1.4.4.
Past Performance – Per the response, the bidder has not had any contracts terminated.
Prior Experience – The bidder has been in business for 38 years. The bidder provided three experiences, however, the project costs were not provided for all three of the experiences and the dates were not provided for one of them as requested in Section 4.1.9. Contact names and telephone numbers were not provided for the references as requested.
Kamali Leather
Criteria / Weight ReceivedProduct Quality / 0
Service Capabilities / 8
Delivery Capabilities / 10
Past Performance / 10
Prior Experience/References / 3
Total Points Received / 31
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample was to be one hide (10 to 14 square feet). The sample received was smaller than the requested size. The sample had a cut in the middle of the hide. The hide was very glossy and the cotton liner of the shoe and the glue would not stick to the hide. The Bidder’s sample failed the product testing.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder did not state that an individual would be assigned to the MDOC/MSI account and a toll free telephone number was not provided. The Bidder will repair or replace product that has an issue; however, the Bidder did not explain the warranty process or time frames.
Delivery Capabilities – The Bidder did not specify whether it would be able to meet the delivery time frames specified in Section 1.4.1. The Bidder is able to provide the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The Bidder will package the product on pallets or skids, and securely band or shrink wrap the product.
Past Performance – Per the response, the bidder has not had any contracts terminated.
Prior Experience – The bidder has been in business for 28 years. The bidder provided three experiences, however, project descriptions, costs and dates were not provided for each of the experiences as requested in Section 4.1.9. Contact names and telephone numbers were not provided for each reference as requested.
Lunder Manufacturing
Criteria / Weight ReceivedProduct Quality / 0
Service Capabilities / 9
Delivery Capabilities / 10
Past Performance / 10
Prior Experience/References / 10
Total Points Received / 39
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample contained numerous rough patches on the hide. There were loose fibers and in some areas, the hide was peeling. The sample was rough and porous and would be hard to polish. The Bidder’s sample failed the product testing.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder did not state if an individual would be assigned to the MDOC/MSI account and a toll free telephone number was not provided. The Bidder will replace any uncut defective leather in the following month’s shipment; however, the Bidder did not explain the warranty process.
Delivery Capabilities – The Bidder did not specify whether it would be able to meet the delivery time frames specified in Section 1.4.1. The Bidder agrees to the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The bidder will package product in gaylords or palletize and securely band or shrink wrap the product.
Past Performance – Per the response, the bidder has not had any contracts terminated.
Prior Experience – The bidder has been in business for 53 years. The bidder provided three experiences along with all of the information, as requested in Section 4.1.9. A contact name and telephone number was provided for each reference as requested.
Alphapelli Leather
Criteria / Weight ReceivedProduct Quality / 50
Service Capabilities / 8
Delivery Capabilities / 7
Past Performance / 10
Prior Experience/References / 9
Total Points Received / 84
Product Quality – Section 3.1.2 requested a sample of the proposed shoe leather. The sample that was provided was the requested size. The sample was free of defects and imperfections. The grain and flesh sides of the hide were smooth and the grain side had a minimum amount of hair cells appearing. The cotton liner of the shoe and the glue stuck to the hide. The finish was smooth enough to polish. A shoe was made from the Bidder’s sample and the final product passed.
Service Capabilities – Bidder is able to receive customer orders electronically, by telephone, fax and written. The Bidder agreed that internal controls are in place to ensure that orders are placed by an authorized individual and to verify abnormal quantities; however, the Bidder did not address how either of these would be verified. The Bidder will have an individual assigned to the MDOC/MSI account and a toll free telephone number was provided. The Bidder will allow product that does not meet specifications to be returned. The Bidder did not explain the warranty process or time frames.
Delivery Capabilities – The Bidder did not specify whether it would be able to meet the delivery time frames specified in Section 1.4.1. The Bidder is able to provide the minimum order of 20,000 square feet to be shipped on the first of each month as noted in Section 1.4.2. The bidder did not explain the details of its packaging; however, it agreed to palletize whenever possible and securely band or shrink wrap the product.