Pre-project funding application

This application form is for existing Implementing Partners to request funding from Cyan International to enable pre-project work (including baseline survey, mapping and initial project design).

It is expected that Implementing Partners receiving pre-project funding from Cyan will submit a full proposal to Cyan. However, Cyan can give no guarantee of funding.

Section A Basic information

(Please inform Cyan if changes occur in the information below after submission)

Name of the Implementing
Partner requesting funding
Name and role of head of implementing partner
Name and role of person managing this project
Address
Telephone
(Landline and Mobile)
Fax
E-mail
Website
Legal status of Implementing
Partner/Registration number
Timing of pre-project work:
Planned start / end date / Start Date / End Date
Duration
Location of project area
(district, town, region, country)
Date of application submission
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Section B Baseline survey

For the target community…
How will you find official population figures?
Give details of the proposed sample group (size of group, location…)
What thematic area(s) will your project address?
How will you establish a prevalence figure?
How will you triangulate your results? (Other empirical studies)
What qualitative evidence will you seek to obtain?
Who else is doing this kind of thematic work in the project location?

Section C Mapping

What tools will you use to map local community resources? (eg PRA/PLA)
How are these tools appropriate to the local context?
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Section D Project design

What participatory planning tools will you use to identify the main problems to be addressed?
What participatory planning tools will you use to identify the project goal and objectives?
How will you identify viable project activities, taking into account existing community resources?
What role will local faith groups have in the project design?
How will you ensure a participatory approach to project design (involving all sectors of the community)?

Section E Funding

What are your plans for project funding?
Which local funders will you approach for project funding? What are their specific funding interests and requirements?

Section F Budget summary

(Please state currency)

Pre-project activity / Amount
Total
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Section G Bank details

Account Name
Account Number
Bank Swift Code/BIC number
Other Relevant Codes (e.g. for India IFSC)
Currency of Bank Account
Name of Bank
Address of Bank
Other information required:
(if applicable)
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Glossary of terms

Activities are the actual tasks to be done to achieve the desired outputs (short-term immediate results).

Baseline survey is a collection of relevant data before an intervention is begun; used as a mark to measure change against.

Empirical study is a record of clearly defined observations.

Goal means the wider development objective – the ultimate result toward which the project is contributing.

Implementing partner is the organisation applying for support under these guidelines and who will be responsible for the direct implementation of project activities.

Local community resources are the raw materials, facilities and skills which are present in the community and could be utilised within a project.

Local context is the consideration of political, social, environmental and economic aspects of the project area.

Objectives are the desired changes or results.

Official population figures is the best available record of the number of people living in a certain area. These may be available in local government offices, or from credible reports of other NGOs.

Participatory is used to refer to processes in which interested parties take an active part in planning and decision-making, implementation, learning and evaluation.

PLA (Participatory Learning and Action) / PRA (Participatory Rural Appraisal) are participatory planning exercises and needs assessments that allow local communities to set in context the change that they want to see happen.

Prevalence is the rate (%) that a specific condition is present within the population.

Problem is a negative issue or situation that a project is designed to help solve.

Projects are ‘stand alone’ activities aimed at a limited outcome.

Project design is the process of planning the activities, outputs, objectives and goal of the intended intervention.

Sample group is a selection of people from within the community to undertake survey work with. You will survey the same individuals throughout the project, and so capturing good quality contact details is important. The group size should be appropriate to the total number of intended beneficiaries.

Target community is the group of people your project intends to benefit.

Thematic area is the type of work the project will do, eg agriculture, education, health, justice.

Tools are methods, techniques and process for gathering information.

Triangulation is the collection of data from different sources, in order to check that the data you have collected is in line with similar data collected by others.

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