Membership Renewal Reporting Instructions
To All District Directors and Club Presidents
We have convenient, simple procedures in place to processannual renewals. Our annual renewal period begins March 1st, 2018 and ends on June 1st, 2018.This letter will provide instruction for Renewing members, adding new members and making changes to existing member profiles.
Instructions follow for (1) Renewing members each June 1
(2)Adding new members at any time during the year
(3) Changes to member information or status
(1) INSTRUCTIONS for annual renewal:
A spreadsheet with the last and first name of the renewing members may be submitted to headquarters, by mail or email. This list should be in alphabetical order. No changes to existing profile information, life members or any new members should be indicated on this sheet.Membership changes/ New membershould be submitted on “New Membership and Change Membership Form.”
Membership levels for renewal are Single/Individual, Spouse of Member. Life members are automatically renewed, therefore, should not be included on this spreadsheet. Only members who are actually renewing membership with your club should appear on this sheet. Once processed, the club will receive an invoice statement via email to club president. Clubs will send their remittance based on the generated invoice statement to headquarters. This remittance should be one check made payable to FFGC. Members not renewed during the annual renewal period will no longer appear on the club roster.
Alternate method – Member goes to ffgc.org and logs in. Once logged in, the member clicks on his/her name in the upper left corner of the Home page to be taken to thier Profile. (The member may also see a renewal notice in the bottom right corner of the screen as soon as he/she logs in. Clicking on it will also take them to the Profile screen.) The Renew until June 1, 2019 Button appears under the date in the Membership Details area. The Member clicks this button to renew, then clicks Update and next, and the final Confirm Button and the process is complete.
The club will receive an invoice statement for renewed members. Clubs will send their remittance based on the generated invoice statement. Members not renewed during the annual renewal period will no longer appear on the club roster.
(2) INSTRUCTIONS to add a brand new member at any time of the year:
Fill out one paper form (New Membership and Change Membership Form) for each new member and mail or email to Headquarters. The forms do not have to be mailed individually but a single form for each new member is required.
Once processed, the club will receive an invoice statement via email to club president. Clubs will send their remittance based on the generated invoice statement to headquarters. This remittance should be one check made payable to FFGC.
(3) INSTRUCTIONS to make changes to a member profile any time of the year:
Preferred method – A paper form (same as used for reporting new members above) for each member has to be completed and mailed or emailed to Headquarters. Indicate what is changing (email address, phone, etc.) on the form.
Alternate method – Member goes to ffgc.org and logs in. Once logged in, the member clicks on his/her name in the upper left corner of the Home page. This takes the member to their Profile. Click Edit Profile on the left and make any changes necessary to address, email, phone, etc. Click Save. And your changes are complete!
Members are far less likely to make mistakes with their own information than another person who is unfamiliar with their personal information.
To remove members from the roster, as in the case of re-location, resignation, or death, an email to Headquarters is sufficient.
The Officers and I are happy to help you in anyway. Please do not hesitate to call or email Headquarters for assistance.
Office hours: Mon. – Friday 9am – 4:30 pm.
Liea Ward
FFGC Headquarters
1400 S. Denning Dr.
Winter Park, FL 32789
407-647-7016