A regularmeeting of the City Council of the City of Canby, Minnesota was held on Wednesday, September 21, 2016 at 7:00 P.M. in the City Council Chambers.
Members Present: Nancy Bormann, Frank Maas, Denise Hanson, Nate Oellien, Jeff Varcoe
Absent: None
Visitors: Linda Blackwelder, Interim City Administrator
Gerald Boulton, City Attorney
Dean Helstrom, Bolton & Menk
Phillip DeSchepper, Bolton & Menk
Ryan Feiock
Jody Olson
Rebecca Schrupp
Nicholas Johnson
Larry Duis
Dave Verhelst
Derrick Ruether
Melissa Streich, Prairie Waters
Becky Todd
The Pledge of Allegiance was recited.
The meeting was called to order.
A motion was made by Maas and seconded by Hanson to approve the minutes of the September 6, 2016 meeting. All voted in favor. None voted against. The motion was carried.
The council heard a presentation from Melissa Streich, Prairie Waters about their tourism efforts. The City of Canby’s 2017 contribution is included in the preliminary 2017 budget.
Larry Duis, Canby Fire Chief, was present to talk about the fire hall addition. He had 3 estimates - Merritt Construction, $98,895.00, Hoffman Builders, $99,875.00 and Jelen Construction, $102,895.00. A motion was made by Oellien and seconded by Maas to approve the quote from Merritt Construction. All voted in favor. None voted against. The motion was carried.
Representatives from the fire department who were present discussed raising the retirement rate on January 1, 2018. Currently it is at $1,250.00 per year and their request is to raise it to $2,000.00 per year. The council reviewed a cost analysis which was done by PERA comparing various rates. A motion was made by Varcoe and seconded by Oellien to adopt Resolution Number 2016-9-21-1 which will raise the rate to $2,000.00. All voted in favor. None voted against. The motion was carried.
RESOLUTION
CITY OF CANBY
RESOLUTION NUMBER 2016-9-21-1
A RESOLUTION OPTING TO INCREASE THE BENEFIT LEVEL FOR
FIREFIGHTERS WHO ARE VESTED IN THE VOLUNTARY STATEWIDE
VOLUNTEER FIREFIGHTER (SVF) RETIREMENT PLAN
The City Council of the City of Canby, Minnesota does ordain:
WHEREAS:The City previously authorized the fire department to join the Voluntary
Statewide Volunteer Firefighter Retirement Plan administered by the Public
Employees Retirement Association (PERA); and
WHEREAS:The City requested and obtained a cost analysis of increasing the benefit level
For firefighters who are vested in the Voluntary Statewide Volunteer
Firefighter Retirement Plan from PERA not more than 120 days ago; and
WHEREAS:The City understands that Minnesota statute allows an increase in benefit
Levels if the plan is fully funded, but does not have provisions for a
Decrease in benefit levels; and
WHEREAS:The City highly values the contributions of Canby Fire Department members
To the safety and well being of our community and wishes to safeguard their
Pension investments in a prudent manner.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CANBY, MINNESOTA:
- The city hereby approves an increase in the benefit level for firefighters who have completed at least 5 years of good time service as a credit as a member of the Voluntary Statewide Volunteer Firefighter Retirement Plan administered by PERA at the $2,000 benefit level per year of service, effective January 1, 2018; and
- The City Administrator and Mayor are hereby authorized to execute all documents necessary to effectuate the intent of this resolution.
______
Mayor
Attest:
______
Interim City Administrator
Dean Helstrom from Bolton and Menk and Nicholas Johnson discussed the next infrastructure project. Completion of this project will finish up the vast majority of the utility work, storm sewer and streets which currently remain unfinished in the community. A motion was made by Oellien and seconded by Hanson to adopt Resolution Number 2016-9-21-2 which is A Resolution Ordering Preparation of Report on Improvement. All voted in favor. None voted against. The motion was carried.
RESOLUTION ORDERING
PREPARATION OF REPORT ON IMPROVEMENT
CITY OF CANBY, MINNESOTA
RESOLUTION NO. 2016-09-21-2
WHEREAS, it is proposed to improve the following streets by reconstructing the street and utilities, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, for the following area:
Phase II – is the area is located along St. Olaf Avenue (US TH 75) from 1st Street South to 11th Street East and area located east of St. Olaf Avenue (US TH 75) from 5th Street East on the south to 11th Street on the north (except areas that were completed as part of Phase I project).
Phase III – is the area is located along Poplar Avenue (CSAH 13) from 1st Street South to Fairgrounds Road and area located west of Poplar Avenue (CSAH 13) to Pine Avenue from 1st Street West on the south to 4th Street on the north.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CANBY, MINNESOTA:
That the proposed improvement, called the Canby Infrastructure Replacement Project Phase II & III be referred to the city engineer for study and that that person is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels.
Adopted by the council this 21stday of September, 2016.
______
Nancy Bormann, Mayor
______
Clerk
STATE OF MINNESOTA
CITY OF CANBY
COUNTY OF YELLOW MEDICINE
The motion for the adoption of the foregoing resolution was duly seconded by member ______, and upon vote being taken thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
I, the undersigned, being the duly qualified and acting Clerk of the City of Canby, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes related to ordering of an improvement and the calling of a public hearing on proposed Infrastructure Replacement Project Phase II & III of said City.
WITNESS my hand and the seal of said City this ______day of ______, 2016.
______
City Clerk
(SEAL)
A motion was made by Varcoe and seconded by Maas to adopt Resolution Number 2016-9-21-3 which is A Resolution Receiving Report and Calling Hearing on Improvement. All voted in favor. None voted against. The motion was carried.
RESOLUTION RECEIVING REPORT AND
CALLING HEARING ON IMPROVEMENT
CITY OF CANBY, MINNESOTA
RESOLUTION NO. 2016-09-21-3
WHEREAS, pursuant to Council direction on September 21, 2016, a report has been prepared by the City Engineer with reference to the Canby Infrastructure Replacement Project-Phase II & III. The project area is further described as follows:
Phase II – is the area is located along St. Olaf Avenue (US TH 75) from 1st Street South to 11th Street East and area located east of St. Olaf Avenue (US TH 75) from 5th Street East on the south to 11th Street on the north (except areas that were completed as part of Phase I project).
Phase III – is the area is located along Poplar Avenue (CSAH 13) from 1st Street South to Fairgrounds Road and area located west of Poplar Avenue (CSAH 13) to Pine Avenue from 1st Street West on the south to 4th Street on the north.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CANBY, MINNESOTA:
- The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a part of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $9,708,500.00.
- An Open House for the proposed Canby Infrastructure Replacement Project-Phase II & III has been scheduled for Wednesday, October 12, 2016 at the City of Canby Council Room located at 110 North Oscar Avenue from 4:30 p.m. to 7:30 p.m. Since no formal presentation will be given, you may attend the Open House at your convenience between 4:30 p.m. to 7:30 p.m. The Open House will provide an informal opportunity for you to ask questions about the proposed project. A reasonable estimate of the impact of the assessments will be available at this meeting.
- A public hearing shall be held on such proposed Canby Infrastructure Replacement Project-Phase II & III improvement on Wednesday the 19th day of October, 2016 in the Community Room of the Canby City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law.
Adopted by the Council the 21stday of September, 2016.
______
Nancy Bormann, Mayor
______
Clerk
STATE OF MINNESOTA
CITY OF CANBY
COUNTY OF YELLOW MEDICINE
The motion for the adoption of the foregoing resolution was duly seconded by member ______, and upon vote being taken thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
I, the undersigned, being the duly qualified and acting Clerk of the City of Canby, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes related to ordering of an improvement and the calling of a public hearing on proposed Infrastructure Replacement Project Phase II & III of said City.
WITNESS my hand and the seal of said City this ______day of ______, 2016.
______
City Clerk
(SEAL)
The City received the grant agreement and resolution from MN Department of Transportation on the hangar project. A motion was made by Oellien and seconded by Varcoe to approve the grant agreement and adopt Resolution Number 2016-9-21-4 which is Authorization to Execute Grant Agreement for Airport Improvement Excluding Land Acquisition. All voted in favor. None voted against. The motion was carried.
Nicholas Johnson presented the 2017 preliminary budget. A motion was made by Oellien and seconded by Maas to approve the 2017 budget. All voted in favor. None voted against. The motion was carried.
A motion was made by Varcoe and seconded by Oellien to adopt the 2017 Preliminary Levy Resolution. All voted in favor. None voted against. The motion was carried.
Resolution 2016-9-21-5
City of Canby
State of Minnesota
County of Yellow Medicine
City of Canby
Resolution Adopting the 2017 Preliminary Levy
Be it resolved by the Council of the City of Canby, County of Yellow Medicine, Minnesota that the following sums of money be levied in 2017, upon the taxable property in the City of Canby, for the following purposes:
General Fund$370,800.00
Canby Inn & Suites Abatement$20,220.00
Farmer’s Co-op Abatement$7,350.00
Fire Hall Inter-Fund Loan of 2014$10,629.00
2010 Infrastructure Bond$150,000.00
2014 Infrastructure Bond$150,000.00
2016 Swimming Pool Bond$22,441.00
Total Tax Levy$731,410.00
Be it further resolved by the Council of the City of Canby that the Truth in Taxation Public Hearing be held on December 7th, 2016 at 7:00 P.M.
The City Administrator is hereby instructed to transmit a copy of this resolution to the auditor of Yellow Medicine County, Minnesota.
Adopted by the City Council for the City of Canby, Minnesota this 21st day of September, 2016.
Attest:______
Mayor
______
City Administrator
In other business a motion was made by Oellien and seconded by Maas to approve a payment of $446.80 to Rangaard Electric on the city garage addition project and a payment of $3,800.00 to Fairchild Construction on the city garage addition project. All voted in favor. None voted against. The motion was carried.
A motion was made by Maas and seconded by Varcoe to approve being the agent for a revolving fund loan to Ashley Conner, dba The Gift LLC. All voted in favor. None voted against. The motion was carried.
The council discussed wild cats around town and also kenneled dogs which are not being properly cared for.
A motion was made by Maas and seconded by Oellien to approve a contract with Rebecca Schrupp, new City Administrator. All voted in favor. None voted against. The motion was carried.
A motion was made by Maas and seconded by Oelliento adjourn the meeting. All voted in favor. None voted against. The motion was carried.
Attest:______
Interim Mayor
______
Interim City Administrator