A regular meeting of the City Council for the City of Canby, Minnesota was held on December 7th, 2016 at 7:00 P.M. in the City Council Chambers.
Members:Nancy Bormann, Denise Hanson, Nate Oellien, Frank Maas, Jeff Varcoe
Absent:None
Visitors:Rebecca Schrupp, City Administrator
Gerald Boulton, City Attorney
RyanFeiock, Canby News
Jody Olson
Gene Bies
Phillip DeSchepper, Bolton and Menk, Inc.
Dean Helstrom, Bolton and Menk, Inc.
Dan Nelson, Midco
Tony Abrahamson
Isaiah Keating, Police Chief
Ron Singsaas
Maggie Singsaas
Krystle Arends
Danelle Olson
Gene Eilers, Stop Sign Committee Chair
The Pledge of Allegiance was recited.
The meeting was called to order.
The Truth-in-Taxation hearing was opened. There were no questions. The public hearing was closed.
The minutes of November 16th, 2016 meeting were reviewed. A motion was made by Oellien and seconded by Maas to approve the minutes. All voted in favor. None voted against. The motion was carried.
Dan Nelson from Midco discussed their upcoming broadband project. They would like to start a task force to meet every 2 weeks starting January 5th. They are hoping to get a grant to make their line run to Marshall. This would put Canby on a fiber optic ring. Rough numbers are 80% will be aerial and 20% will be underground. The project has a tentative end date of August 1st. The Council would like to know what the pros and cons are with having fiber to the house vs. not having fiber to the house.
Dean Helstrom and Phillip DeSchepper presented a final pay application for the Phase 1 project. A motion was made by Varco to pay the $462,327.30 pay application to finish up the infrastructure project. The motion was seconded by Oellien. All voted in favor. None voted against. The motion was carried.
Bolton and Menk also brought a pay application for the current project. A motion was made by Varco to pay Bolton & Menk $53,782.50 for the infrastructure replacement project. The motion was seconded by Maas. All voted in favor. None voted against. The motion was carried.
Dean Helstrom told the Council that he is leaving Bolton and Menk. The engineer that will be heading up our project will be Phillip DeScheppe.
Ron Singsaas and his neighbors discussed the issues that they have been having with a dog in their neighborhood. Dogs have become an issue in the City. The Council discussed the issue. They want to have Schrupp bring ideas on what can be done on this issue for the next Council meeting.
Gene Eilers discussed the traffic sign installation request policy. The stop sign committee met 3 times to discuss this. One of those times was with the Engineer. They are recommending that the Council adopt the policy and begin using the stop sign request form. They are recommending that the Council leave the stop signs where they are. A motion was made by Oellien to approve the request policy for stop signs. The motion was seconded by Maas. All voted in favor. None voted against. The motion was carried.
The Council looked over a proposal from Kinner & Company, Ltd for auditing services for 2017. The proposal was not to exceed $16,360.00 unless a single audit was required. In that instance, an additional fee of $2,500.00 would be added. A motion as made by Maas to approve the audit proposal. The motion was seconded by Hansen. All voted in favor. None voted against. The motion was carried.
The Council discussed the financial management plan and utility rate study that would be done by Ehlers. The Council wanted to hear from Ehlers on what we were going to get, the timings, and if this is best practice.
The Prairie Five Contract for 2017 was looked at. There were no changes from the last year. A motion was made by Oellien to approve the Prairie Five Contract for 2017. The motion was seconded by Maas. All voted in favor. None voted against. The motion was carried.
A motion was made by Maas to approve the following licenses.
Off Sale 3.2 Beer: Casey’s General Store
On Sale 3.2 Beer: Lancer Lanes
Gzorkio’s Inc.
Cigarettes: Jim’s Market
Farmer’s Co-Op Ass’n
Casey’s General Store
Canby Liquor Inc.
Independent Oil
Off Sale Liquor: Canby Liquor Inc.
Jim’s Market
Wine License: Gzoriko’s Inc.
The motion was seconded by Oellien. All voted in favor. None voted against. The motion was carried.
A motion was made by Varco to approve adopt resolution 2016-12-7-1 A Resolution Accepting a Donation. The motion was seconded by Maas. All voted in favor. None voted against. The motion was carried.
CITY OF CANBY
RESOLUTION NO. 2016-12-7-1
A RESOLUTION ACCEPTING DONATION.
WHEREAS, the City Council of Canby encourages public donations to help defray the costs to the general public of providing services and improve the quality of life in Canby, and
WHEREAS, monies have been donated by Marie Hinsvark Estate, and
WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS by the Canby City Council of the City of Canby, County of Yellow Medicine, Minnesota:
- The contribution in the amount of $13,616.53 is hereby accepted by the City of Canby and shall be used by the City for the Fire Department.
- That the City Administrator is authorized and directed to make the appropriate revenue and expenditure budget adjustments as needed to reflect this donation and intended use.
BE IT FURTHER RESOLVED that the City sincerely thanks Marie Hinsvark’s Estate for its gracious and generous donation.
ADOPTED this Seventh day of December, 2016.
______
Nancy Bormann, Mayor
ATTEST:
______
Rebecca Schrupp, City Administrator
A motion was made by Maas to approve Resolution No. 2016-12-7-2 A Resolution Calling for a Public Hearing on the Modification of a Tax Increment Financing Plan for Tax Increment Financing District No. 1-24. The motion was seconded by Varco. All voted in favor. None voted against. The motion was carried.
CITY OF CANBY
RESOLUTION NO. 2016-12-7-2
RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MODIFICATION OF A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING
DISTRICT NO. 1-24
WHEREAS, on June 17, 1985 the City of Canby (City) established a development district (Development District No. 1) pursuant Minnesota Statutes, Sections 469.124 through 469.134, to promote development and redevelopment within an area of the City which had not been developed to its full potential; and
WHEREAS, the CITY created tax increment financing plan (Plan) for TIF District No. 1-24 in order to authorize the expenditure of tax increment for certain public improvements, and,
WHEREAS, the City wishes to modify the tax increment financing plan (Plan) for TIF District No. 1-24 in order to authorize the expenditure of tax increment for certain public improvements.
NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of Canby, Canby, Minnesota as follows:
1John W. Meyer is authorized and directed to prepare a modification to the plan for TIF District No. 1-24.
2 .The City Council shall hold a public hearing on the Plan on February 1, 2017, starting at 7:30 p. m. in the city council chambers at city hall.
3The John W. Meyer is authorized and directed to prepare a notice of the public hearing and cause the notice to be published in the official newspaper at least 10 days prior to the public hearing.
4The John W. Meyer is authorized and directed to transmit a copy of the Plan to the county and school district with a notice of the time and place of the public hearing to be held before the Board.
5The city staff and John W. Meyer are authorized and directed to take any and all other steps reasonably necessary in order to accomplish these purposes.
Dated: December 7, 2016.
Mayor
ATTEST:
City Administrator
A motion was made by Maas to adopt resolution 2016-12-7-3 A Resolution Calling for a Public Hearing on the Adoption of a Modified Tax Increment Financing Plan for Tax Increment Financing District No. 1-25. The motion was seconded by Varco. All voted in favor. None voted against. The motion was carried.
CITY OF CANBY
RESOLUTION NO.2016-12-7-4
RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF A MODIFIED TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-25
WHEREAS, on June 17, 1985 the City of Canby (City) established a city development district (Development District No. 1) pursuant Minnesota Statutes, Chapter 472A, now Sections 469.124 through 469.134, to promote development and redevelopment within an area of the City which had not been developed to its full potential; and
WHEREAS, on September 3, 2013 the City also established a tax increment financing district (TIF District No. 1-25) within Development District No. 1 to assist a project which would not have occurred without public assistance; and
WHEREAS, the City wishes to modify the tax increment financing plan (Plan) for TIF District No. 1-25 to authorize the expenditure of tax increment for certain public improvements.
NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of Canby, Minnesota as follows:
1John W. Meyer is authorized and directed to prepare the modified Plan (Modification Number 2) for TIF District No. 1-25.
2 .The city council shall hold a public hearing on the modified Plan on February 1, 2017 starting at 7:15 p.m. in the council chambers at city hall.
3The John W. Meyer is authorized and directed to prepare a notice of the public hearing and cause the notice to be published in the official newspaper at least 10 days prior to the public hearing.
4The John W. Meyer is authorized and directed to transmit a copy of the modified Plan to the county and school district with a notice of the time and place of the public hearing to be held before the city council.
5The city staff and John W. Meyer are authorized and directed to take any and all other steps reasonably necessary in order to accomplish these purposes.
Dated: December 7, 2016.
Mayor
ATTEST:
City Administrator
A motion was made by Maas to adopt Resolution 2016-12-7-4 A Resolution Calling for A Public Hearing on the Modification of a Tax Increment Financing Plan for Tax Increment Financing District No. 1-27. The motion was seconded by Oellien. All voted in favor. None voted against. The motion was carried.
CITY OF CANBY
RESOLUTION NO. 2016-12-7-4
RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MODIFICATION OF A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING
DISTRICT NO. 1-27
WHEREAS, on June 17, 1985 the City of Canby (City) established a development district (Development District No. 1) pursuant Minnesota Statutes, Sections 469.124 through 469.134, to promote development and redevelopment within an area of the City which had not been developed to its full potential; and
WHEREAS, the CITY created tax increment financing plan (Plan) for TIF District No. 1-27 in order to authorize the expenditure of tax increment for certain public improvements, and,
WHEREAS, the City wishes to modify the tax increment financing plan (Plan) for TIF District No. 1-27 in order to authorize the expenditure of tax increment for certain public improvements.
NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of Canby, Canby, Minnesota as follows:
1John W. Meyer is authorized and directed to prepare a modification to the plan for TIF District No. 1-27.
2 .The City Council shall hold a public hearing on the Plan on February 1, 2017, starting at 7:45 p. m. in the city council chambers at city hall.
3The John W. Meyer is authorized and directed to prepare a notice of the public hearing and cause the notice to be published in the official newspaper at least 10 days prior to the public hearing.
4The John W. Meyer is authorized and directed to transmit a copy of the Plan to the county and school district with a notice of the time and place of the public hearing to be held before the Board.
5The city staff and John W. Meyer are authorized and directed to take any and all other steps reasonably necessary in order to accomplish these purposes.
Dated: December 7, 2016.
Mayor
ATTEST:
City Administrator
A motion was made by Oellien to adopt Resolution 2016-12-7-5 A Resolution Authorizing Lawful Gambling. The motion was seconded by Maas. All voted in favor. None voted against. The motion was carried.
CITY OF CANBY
RESOLUTION NO. 2016-12-7-5
A Resolution Authorizing Lawful Gambling
WHEREAS Canby Fire Department Relief Association has applied to Minnesota Gambling Control Board for a premises permit to conduct one-day off-site gambling at the hereinafter named location in the City of Canby; and
WHEREAS Local approval of the location is required before such permit shall be issued:
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CANBY That the premises permit of Canby Fire Department Relief Association to conduct one-day off-site gambling at the following date and location is hereby approved:
January 2, 2017
Canby Fire Hall
312 1st Street East
CanbyMN 56220
Adopted by the City Council of the City of Canby this 7th day of December, 2016.
Mayor
Attest:
City Administrator
The November transactions were reviewed. A motion was made by Varco to approve the November transactions in the amount of $393,791.07. The motion was seconded by Oellien. All voted in favor. None voted against. The motion was carried.
A Contract for Private Development was looked at. This would be between the City and Doug and Barb Anderson. A motion was made by Varco to approve the contract for private development. The motion was seconded by Oellien. All voted in favor. None voted against. The motion was carried.
A motion was made by Varco to adjourn the meeting at 8:36pm. The motion as seconded by Oellien. All voted in favor. None voted against. The motion was carried.