Meeting to Discuss a Referral

Revised 11-2010

AGENDA

Meeting to Discuss a Referral

Prior to the Meeting

Assign a Recorder for the meeting.

Have on Hand:

Revised 11-2010

Determination of Student Representative

Copy of Parent Rights

Revised 11-2010

Student Due Process Folder

Completed Referral with Documentation

of Instruction/Interventions

Existing Assessment Data

Evaluation Planning Form

Eligibility Determination Forms

KY Disability Definitions

Consent to Evaluate

Conference Summary/Action Notice

Kentucky Administrative Regulations

Revised 11-2010

A. Introduction of ARC Members and Guests

If a staff person is substituting for another staff person, document the attendance on the Conference Summary/Action Notice.
If someone not listed on the Notice of Meeting attends, ask for parent approval and document this on the Conference Summary.
If an ARC Member cannot attend the meeting, the ARC Chairperson requests consent from the parent prior to the ARC Meeting and shares, as appropriate, the written report from the absent member.

B. Verify Student Representation

The Determination of Parent Representative form must be attached to Referral if the student lives with someone other than the parent.

C. Review of Procedural Safeguards Notice (Parent Rights)

1. Give copy of Procedural Safeguards Notice and summarize major sections

Ask for questions or need for further explanation in any area

D. Chairperson describes the ARC Process

The ARC uses consensus to reach decisions
Each member has an opportunity to share information
Members discuss and consider information prior to making a decision
If data is insufficient to make a decision, the meeting is rescheduled for a time when all data is collected
Each member has an equal and active role in the ARC process

E. Chairperson describes the steps in the Referral Meeting Process

The committee will:

Review and discuss all components of the referral
Determine whether or not the child or youth has a suspected disability
Determine the area(s) of suspected disability, if applicable
Design an evaluation plan, if applicable
Obtain parental consent for evaluation, if applicable
If the committee does not suspect a disability, a notice of refused action is completed on the Conference Summary/Action Notice

F. Analyze the Referral

Determine if the personally identifiable data is correct [Referral Page 1]
Review student performance data in the Major Areas of Concern [Referral Page 1 & 2],
Discuss School Information, Health Screening, Medical Health Conditions, and current Medication and determine the extent of impact or contribution to the student academic or behavioral problems indicated in the areas of concern. [Referral Page 1, 2 & 3]
Use the student performance data in the Major Areas of Concern [Referral Page 1 & 2], and determine if:
documentation exists of Research-based Instruction/ Interventions/Strategies in all areas of concern over a period of time [Referral Page 5]; and
implementation of Instruction/ Interventions/Strategies by qualified personnel is verified [Referral Page 5 and student records];
documentation of Student Progress exists (repeated assessments or measures of behavior at regular intervals) [Referral Page 5].
research-based instructional interventions targeted the areas of concern and were appropriate;
Review and discuss documentation of Past and Present Support [Referral Page 4] provided and determine if the supports were appropriate and the impact or contribution to the area(s) of concern.
Review and discuss documentation to determine if appropriate instruction in reading and math was provided.[School Information Page 2, Page 4, and Page 5]
Discuss documentation to determine if appropriate instruction for limited English proficiency was provided, if applicable.[Demographic Data Page 1, Page, 4, Page 5]
After review, discussion, and determinations made with all data in 1-6 above, compare the student performance data to their peer group in each area of concern. Determine whether or not the student performance is significantly different from peers.

G. Determine if Referral Information Supports a Suspected Disability and Need for a Full and Complete Individual Evaluation

Use referral information, KY Disability Definitions, and Eligibility Criteria to determine if:

information is sufficient to support a suspected disability and need for a full evaluation;
Information is sufficient but does not support a suspected disability is suspected nor the need for a full evaluation; or
Information is not sufficient to make a determination and more information will be collected.

If YES, the information was sufficient to warrant the student is significantly different from peers and previous supports and the research-based instructional interventions were appropriate, determine the Area(s) of Suspected Disability.

If the student is experiencing problems in: / The ARC may want to consider Suspected Disability Area(s) of:

Communication with others

Speech or Language Impairment

Autism

Specific Learning Disability
Mental Disability

Speech and Language

Speech or Language Impairment

Academics

Specific Learning Disability

Mental Disability

Behaviors and Emotions

Emotional Behavioral Disability Autism

Child development areas

(up to age 9)

Developmental Delay

Cognition (thinking and problem solving

Autism

Mental Disability

Health

Other Health Impaired

Traumatic Brain Injury

Physical areas

Orthopedic Impairment

Vision

Vision Impairment

Deaf Blind

Hearing

Hearing Impairment

Deaf Blind

Issues due to an old or recent accident

Traumatic Brain Injury

Develop the Evaluation Plan. Based on referral information & eligibility requirements, determine additional information needed;

Determine needed areas of evaluation;
Determine types of personnel to complete evaluation components;
Target specific areas for observation;
Determine the need for Assistive Technology Evaluation; and
Determine the need for modifications to evaluation procedure(s).

If NO, the information was sufficient to warrant the student is not significantly different from peers and previous supports and the research-based instructional interventions were appropriate, The ARC documents the refused action to evaluate on the Conference Summary/Action Notice.

If Information is not sufficient to make a determination and further data based information is necessary, the ARC makes a plan to ensure that appropriate supports and research-based instructional interventions are implemented and sets a timeline for review of the results by the ARC.

H. Obtain Consent for Evaluation, if applicable

I. Review Conference Summary/Action Notice Documentation

J. Obtain Signatures of ARC Members

K. Give Written Notice of Action and Other Meeting Documentation to Parents

Place copies in education folder of child or youth