coordinating committee meeting notes
september 2, 2010: meeting via conference call, 10:00 – 11:30am
Meeting Outcomes - Partners will leave with:
· An understanding of the CC’s participation in the AG dinner and ATI facilitation
· An update on Logic Model refinements of the Evaluation Plan
· Clarity on the expectation of CC members for attending CC Partners’ events and with respect to the Evaluation
Attendees (all by phone):
· BSAV: Bess Bendet, Christi Tran
· JRG: Fran Jemmott, Jonathan “Mac” Macaranas
· CPNT: Marissa Tirona, Michelle Gislason
· WFC: Maya Thornell-Sandifor, Surina Khan
· DV Leader: Beckie Masaki
Absent: Tara Shabazz
Welcome and Check-in
This meeting counts as the August CC monthly meeting. Fran led a round robin check-in on what “Labor Day” means to each attendee.
CC Partner Updates
WFC
Maya
· Organizational Strength Grants (OSG) projects up and running; funds disbursed.
· First OSG convening is scheduled for Nov. 12 at The California Endowment’s Oakland Conference Center;
at least one rep from each OSG is coming.
· Women’s Policy Institute (WPI) – just accepted 23 new fellows for next class.
o Noted that DV policy is clearly important to the new fellows, several WPI applicants connected to DV as an issue. WFC hopes to design a way to support a DV cohort in the future.
CPNT
Marissa
· Four peer learning circles to date; very successful circles were conducted by telephone; the Cohort will engage in 7 more peer learning circles during the life of the LDP.
· Noted a unique Retreat (Kick-Off) outcome: five participants pooled their funding awards and purchased the “Strengthsfinders” books at a group discount; all are now in the process of going through the strength finder assessment with their respective organizations.
· Putting finishing touches on online community – goes live next week.
· First webinar will be held on Sep 30; topic is “Assessing Financial Health.”
· CPNT held 23rd annual Nonprofit Day Conference – storytelling theme (which was a Kick-Off activity); brought in Story Corps to set up a storytelling booth and a number of nonprofits told their stories which will be available in the story archive the Corps keeps at the Library of Congress.
Michelle
· At least one SFP person attended Nonprofit Day.
· Peer Learning Circles – noted that with all her previous experience formatting and designing leadership programs, she found this SFP group was the most committed and active she’s seen so far; in her opinion, it is a result of how connected people felt when they left the LDP Kick-Off Retreat and also their commitment to the program and all the due diligence done up front.
JRG
Damon
· Official Count: 106 attended the four statewide SFP Regional Workshops, (final count does not include SFP staff); many said they would actually have stayed longer than the half day allotted.
o Out of the small groups working on GIS for their regions, participants wrote down questions for which GIS might provide effective data and what aspects of their communities they wanted to be mapped. Cheryl Grills will be doing a workshop at the ATI to address the ideas for mapping DV issues as well as issues about how to use mapping to leverage law enforcement agencies to look at various reports more closely to ensure DV is accurately tracked.
o Indications were strong that participants appreciated the regional workshops and information provided.
Fran
· Underscored from her point of view that Cheryl Grills and Sandra Villanueva of Imoyase Community Support Services were very popular and effective presenters.
· Exciting to see the field grab on to recognize and support getting more and better data; the policy issues surrounding getting better data will be a very important part of the work in improving DV services.
· Announced departure of Sarita Ahuja and looking to fill the position she vacated. Nikki Irvin will fill in temporarily.
· JRG & CPEDV working together to ensure a unified approach to the ATI, especially as the event is to the field and CPEDV’s membership; Kathy and Damon are meeting every other week to stay on top of issues.
· JRG and CPEDV held a one-day retreat on 8/11 to identify areas of tension in working together on the Annual Members Meeting (AMM) and ATI. Nike facilitated and progress was made; some tensions eased.
o There will be a follow-up after the annual membership meeting with more careful reflection to inform moving forward with managing the ATI.
BSAV
Bess gave a brief update on the BSCF Board meeting:
Board was given an update on SFP work, and they were excited. We also shared some of the preliminary lessons learned about field needs like info technology and cultural competence. Board gave a blessing to BSAV conducting a quiet (“under the radar”) analysis to get a better understanding of the nature of each of these problem. TechSoup is working on the IT assessment, and BSAV is currently trying to identify a researcher on cultural competency who understands the nature of the problem and, at the same time, talking to CP on targeted outreach to better diversify the next cohort.
· Peter Long said that is “non-negotiable” – the second cohort will be more diverse.
Christi
· 119 organizations were approved for core support grants, totaling $3.2 million, number includes 14 new organizations identified this year through research of eligible organizations which has a bearing on who we will do outreach to for Cohort 2.
· Noted a change in the way information is gathered from applicants; because of this, there is a databank full of organizational info such as their understanding of IT, policy advocacy activity, etc.
· If the CC requires information, BSAV may have it to share.
· An evaluator for BSCF will produce a short report based on data from 2008 grantees; and a longer report to come out in Feb. that will report all of the major findings.
· Also, SPR has produced a report that synthesizes all of research the Foundation commissioned to inform the development of the SFP from leadership scans, capacity building scans and nonprofit finance funds assessments
o Trying to complete the report as soon as possible; it’s in its final stages of editing and will be used for a SFP brochure.
AG Dinner and ATI
Sunday, September 19 – Day 0
· Starts at 5 p.m. at the Madison Restaurant (short walk from hotel) for a reception/dinner and discussion about managing change (Marissa will lead); time will be finalized when Tara’s schedule is more clear.
Monday, September 20 – Day 1
· Annual membership meeting of CPEDV will take place all day; much of day is closed and is only for paid members of CPEDV.
- Business meeting in the morning, where new board members/officers will be elected.
- In the afternoon, the focus will be on caring for the leaders in the field who are doing this work consistently.
- There is a 5:30 networking reception and 7:30 dinner that night which is open to everyone.
Tuesday, September 21 – Day 2:
· Training Institute Day - In past years, JRG has played a large role in the opening plenary and setting the tone. This year, a lot of that is shifting to CPEDV. Peter Long will give greeting, introduced by Tara. JRG will be more in background and our presence will focus on the keynote speaker, Dr. Manuel Pastor. Following his presentation there will be a Q&A that JRG will facilitate as well as a panel discussion. The keynote will talk about the importance of both field-building and movement-building, where there is overlap and how social movements approach and manage both. The panel will use the keynote to emphasize real-life applications of social theory on a number of perspectives.
Expectations for CC and AG:
Currently, there are 155 registered for the AMM/ATI. There will be roundtable discussions and volunteers are needed to help facilitate those discussions
· Need about 20-25 volunteers to help do that (CC, AG, CPEDV and any leadership participants willing to help out); Damon will assign tables to volunteers; we are asked to check in with Damon to get table assignments on the morning of Day 2.
· Also partner support is needed to move the group from session to session in a timely manner and help keep the conference on schedule.
Materials for binder:
There will be a conference workbook given out at the registration desk complete with run of the day, bios, workshop descriptions, etc. On or about Sep 9, JRG will send the annotated agenda to the CC with the activities detailed.
Bess noted excitement about the ATI and the panel; and noted we would be missing opportunity if we didn’t try on Monday afternoon to try to pull together an in-person CC meeting since everybody is already there.
Evaluation
Christi led a brief discussion on Logic Model updates:
This is a living document with expectations that there will be changes made as SFP rolls out. Currently, the last outcome on the logic model reads: “… enhanced capacity of the statewide coalition (CPEDV) to network and support the DV field.”
· A recommendation was made to change phrase to include the idea of “local groups” in the outcomes
o Suggested change: “enhanced capacity of the statewide coalition (CPEDV) and local groups to network and support the DV fields.” However there is a concern about the term “local groups” being too broad. Suggestions requested.
· Decision made to change it to: “enhanced capacity of statewide and local DV coalitions …”
Evaluation:
· Each partner is responsible for aggregating the data and sending that to SPR; can send the forms along with the raw data tabulated in an excel or word file
· Evaluation summaries should also be discussed at some point; to be discussed at next evaluation workgroup
Final Notes
Follow-up Actions
· BSAV: Updated Grantee list to be shared with CC when Daneen returns from vacation.
· Beckie will ask CPEDV if CC can attend the Day 1 Plenary (10:30am).
· Evaluation summaries to be discussed at next Evaluation Work Group meeting
Group Agreements
· CC Partners are invited to attend other CC Partners’ SFP events/activities (e.g., Leadership Kick-Off, OSG Convening, Regional Workshops, etc.), but it is generally not mandatory unless otherwise agreed upon.
· Mac to use Outlook to schedule CC meetings and appropriate calendar items.
Next CC Meetings
· September 19, 2010: Combined AG/CC Dinner and Discussion; details to follow.
· September 20, 2010: SFP 2011 Planning Meeting from 3 – 5pm; details to follow.
· October 27, 2010: change to conference call from 1 – 2:30 pm.
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