CVC Partnership
MINUTES OF CVC LCP Meeting
held on 16th October 2012 at CBEC
Present: Sally Harvey (Chair), Betty Elkins (CBEC), Margaret Cox (CBEC), Mark Blackwell (HCC CSD), Anwen Foy (EMTAS), June Balcombe (B&DBC), Rebecca Parrett (Vyne), Laura Kirkby (Youth Support Services), Paul Hemmings (Costello), Rebecca Kennelly (BVS), Sally Clark (School Nurse),Steve Willis (Youth Services), Sarah Smith (Sentinel), Natalie Whitby-Lear (BVS), Kate Harvey (Health Visitor), Wendy Lee (Action for Children).
1 / Welcome & Apologies
Apologies were received from Jan Cushing, Pam Luck, Sue Davies, Sue Riley, Tracey McCarley, Charles Applegate and Libby Wyatt.
2 / Pecuniary Interests
It was confirmed that the only pecuniary interest to declare was R Kennelly with regard to Youth Services.
3 / Minutes of Meeting held on 10th July 2012 were recorded as accurate.
4 / Matters arising from minutes held on 10th July 2012
·  Sharing Effective Practice – agenda item.
·  Teenage Pregnancy Implementation Group – agenda item.
·  J Balcombe confirmed the name of the representative from Children’s Services has been sent to M Cox
·  R Kennelly confirmed that the opening times for the Orchard has been extended and is now open from 11am – 4pm and again from 6-8pm. The evening hub model is going very well.
·  Teenage Pregnancy – Girl/Boy talk – both Vyne and CBEC confirmed as participating schools.
·  Teenage Pregnancy representative to join working group – M Cox has talked to other Chairs and agreed to meet on 20th November.
·  Mad Fridays – J Balcombe confirmed that Discovery Centre is happy to accommodate Mad Fridays at their premises. However R Kennelly confirmed that if in the future the current location is no longer suitable the Discovery Centre will be considered.
·  B Elkins confirmed that the Attendance Report was produced and circulated.
·  B Elkins confirmed the extension to P Bateman’s contract.
·  Draft Action Plan – agenda item.
·  B Elkins confirmed that the date for the next SIMS Managers meeting will be held on 31st January 2013 at 11am at CBEC. B Elkins will circulate a list of schools who have attended the training with the minutes. B Elkins will send an invite to new Headteachers.
·  EMTAS – agenda item
·  Terms of Reference – agenda item
·  J Balcombe confirmed that a police representative has been identified and the name sent to M Cox.
·  J Balcombe confirmed that there has been a delay to the Big Say questionnaire and will report back with new dates. / B Elkins
J Balcombe
5 / Agree Terms of Reference
The amended draft version was circulated with the agenda and the following changes were agreed.
·  Special schools will be listed separately
·  On the first page, change Locality Team Support Services to a Representative from Children’s Services Department.
·  Add a header and footer with date
M Cox to amend and the Agreed Terms of Reference will be circulated with minutes. / M Cox / Clerk
6 / Chair’s Report
Basingstoke Area Children’s Strategy group (BACS)
BAC’s met in September. Unfortunately neither P Hemmings nor S Harvey could attend so M Cox represented the LCP.
·  There was a presentation on Health Visiting Services. The service is receiving increased funding by the Govt and refreshing its service with a focus on children and families rather than systems. There will be a universal children’s health programme and directory of services.
·  There was a presentation by School Health service. This is an agenda item for today’s meeting.
·  There was a presentation on Children’s Centres which is also on CVC agenda.
·  The B&D LCP’s reported on progress of their Action Plans and how they were spending their Co-ordination funding.
·  S Willis proposed setting up subgroups representing all LCP’s concerning the LCP/NEET/LIT Communication Strategy. M Cox has agreed to represent the CVC LCP. The first NEET group meeting unfortunately is today.
·  M Penny reported on the Troubled Families initiative.
·  T Boschi has stepped down as Chair but no one has volunteered to take over as yet.
·  M Penny reported on ‘Early Help’ project. He will update at the CVC meeting.
·  It was noted that Children’s Service will vacate Sun Alliance House in June and relocate at the Vortex Building in Chineham.
·  S Willis reported that Careers Guidance will be delivered by Basingstoke Training Consortium for all schools and colleges in B&D except the Hurst and BCOT.
·  NEETs – perception that youth employment in Basingstoke high. However, figures show that youth employment in Basingstoke is 4.9%; Hart 5.1%; South East 5.4% and the UK 8%.
Children’s Trust Board
The Board met in September.
·  There was an update on the CYPP.
·  A presentation on the new OFSTED framework for schools by Pam Simpson from HIAS.
·  Steve Crocker and Penny Hajeck reported on the mapping exercise concerning effectiveness of the Early Help Project.
·  A presentation on the Joint Health and Wellbeing Strategy Consultation by Samantha Hudson.
·  An update on the Teenage Pregnancy Strategy by Jayne Shelbourn-Barrow
·  The usual standing items of updates from the Safeguarding Board and from the Joint Health Commissioning Board were received.
The County Chairs
This group is due to meet at the end of November.
Basingstoke Chairs
The Basingstoke Chairs met at the end of the term to discuss the CSI grants.
They have not met as a group this term but have communicated with each other over a number of matters including the Troubled Families initiative.
The Chair and Vice Chair have also met with the LCP co-ordinator to discuss her work.
Trouble Families Initiative
The Chair represented the LCP at a meeting regarding this initiative. Prior to this the co-ordinator had sent out an email asking for the names of families of concern that met certain criteria. The response was mixed with around a third of schools in CVC responding. The responses from other LCP’s were also low. At the meeting S Harvey offered to ask all schools to submit/resubmit information to give schools another chance to identify families. There will be another meeting next week when the families will be discussed by a multi-agency committee. S Harvey urged all headteachers to respond – the criteria would be families on benefits, in trouble with the law, juvenile crime, or pupils with attendance issues or exclusions.
S Harvey stated that this is her last meeting as Chair. She has been involved with the CVC group since it was first formed six years ago to oversee the Extended Services initiative. She said it has been fantastic to see this successful partnership develop into the LCP and to bring all the agencies together round the table to seek ways that we can improve the opportunities for all children and Young People in the Partnership. It is time for fresh blood to give new impetus to the group but she hopes to be able to continue to support the work and still serve on the committee.
S Harvey would like to thank particularly B Elkins and J Mortimore for being good sounding boards and excellent support since the LCP was formed, A Emery for clerking the meetings – especially at the beginning. Also to P Hemmings and especially M Cox who started out CVC at the beginning and have continued support throughout the last six years.
CSI Grants
S Willis reported that the CSI Grants panel is due to re-convene and P Hemmings confirmed he will represent the CVC LCP again on the panel.
7 / Update on Action Plan
·  Attendance Project
B Elkins reported that P Bateman’s contract has been extended until the end of March 2013. Attendance data has been collated and in summary it is very positive - out of 16 schools, 14 schools have reported increased attendance. A number of headteachers have emailed B Elkins stating that the project has made a difference and parents now understand the systems which have been put into place. Whilst this has been a success, it is important that this work continues. R Kennelly stated that given the success and impact of the project, could the partnership look at how to retain the Attendance Officer role from April 2013. If funding cannot be secured via the LCP, perhaps Clusters could identify if this is feasible? How to improve punctuality should be the next target.
B Blackwell reported on the changes to the locality EWO function and moving to a Family Support Team. M Blackwell to send a summary of the changes to Headteachers. Following a discussion, it was agreed that the preference would be for schools and their clusters to identify students / families. Headteachers at Costello, Vyne and CBEC to contact their clusters to seek their views.
·  Sharing Effective Practice
Nothing to report
·  Review Targets / Priorities
The targets and new priorities were discussed and the next step is for M Cox to set up sub groups, who will then meet and set targets and success measures. Action Plan to be updated and Sub Group to present at next meeting. Anyone particularly interested in a particular sub group to contact M Cox directly.
M Cox to add Punctuality onto Attendance Project
M Cox to remove Anti-Bullying Project due to insufficient time (deadline November) – however this should be added for next year. / M Blackwell
Secondary Hts
M Cox
All
M Cox
M Cox
8 / Funding
Attached funding report was discussed. S Harvey stated that the LCP should decide how to spend the balance of £20,000. Whilst M Cox will continue to explore opportunities for grants/bids, S Harvey asked the LCP to consider whether to hold back £9,000 for the LCP Co-Ordinator’s role for next year.
9 / Update on Services
·  EMTAS
Anwyn Foy gave an update on EMTAS with the aim to improve educational outcomes for children (attached presentation). Due to the increased numbers of students in Basingstoke seeking EMTAS support (particularly students arriving from Poland), A Foy stated that there was no additional funding. Therefore she urged Headteachers to contact her directly with their views on sharing the resource across the schools and how EMTAS can support with Travellers. It was agreed that EMTAS should feature on the Action Plan under the Attendance and Engagement priority. M Cox to ensure the sub group seek the support of EMTAS.
A Foy will send Service Level Agreement to all Headteachers after half term via schools communication.
·  School Health
Sally Clark gave an update on School Health (attached presentation)
·  Children’s Centres
Wendy Lee gave an update on Children’s Centres and outlined their new structure. She highlighted the changes and the difficulties there had been with changes of staff. There are still some recruitment issues and places to fill. She hoped that things would settle down and they would be able to contribute full as active partners.
10 / Election of Chair and Vice Chair
Paul Hemmings was elected as Chair
Tracey McCarley was nominated in her absence as Vice Chair. P Hemmings to contact T McCarley to confirm her appointment.
11 / Any Other Business
Teenage Pregnancy & NEET Steering Groups. S Willis chairs both steering groups and is requesting that these groups are set up as sub groups within each LCP. It was agreed that Laura Kirkby and Wendy Lee will represent the CVC at each of these groups. S Willis confirmed that the NEET meetings will be held on 22nd January 2013 and 16th April 2013 and the Teenage Pregnancy meetings will be held on 13th December and 12th March (however this date clashes with CVC meeting so the date for the TP steering group meeting will be changed). Both Steering Groups will feature as agenda items.
R Kennelly reported that that a Pre Neet Conference, funded by the Consortium is taking place on 17th November. Please contact S Riley at the Consortium for further information.
M Cox reported that a course will be run in Basingstoke on 21st January and 6th May by the Prince’s Trust Team aimed at young people who are between the age of 15-and 21 and who are unemployed. M Cox to forward email to partnership.
Apologies – Kate Harvey for next meeting. / Clerk
M Cox
12 / Date for future meetings:
·  8th January 2013 will start at 10am.
·  12th March 2013 will start at 10am.
·  9th July 2013 will start at 10am.