1
MEETING OF COTTINGHAM PARISH COUNCIL
HELD AT 9 THE COTTAGES, MARKET GREEN, COTTINGHAM
7.30pm ON THURSDAY 18 JUNE2015
PRESENTChairman: Cllr A Abel, Cllrs K Casson, D Hardwick, M Harness,
S Kind, W Knight,R Jump, D McLaren, P Nickerson and A Wright
Clerk:J Macklin
Deputy Clerk: T White
The Chairman read out the Council’s policy regarding recording of meetings.
2336DECLARATIONS OF INTEREST
2336.1Cllr Jump declared a prejudicial interest in agenda item 10.1 as she was a member of the applicant group; she left the room during the discussions and vote.
Cllr Kind declared a prejudicial interest in agenda item 18.2; he left the room during the discussions and vote.
2336.2There were no dispensations given in respect of any agenda items.
2337TO ACCEPT APOLOGIES
Apologies were received from Cllr Petersen.
Resolved:Apologies as noted were accepted.
2338TO RECEIVE REPORT FROM LOCAL POLICING TEAM
The police were not in attendance.
2339TO CONFIRM, ADOPT AND SIGN THE MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30pm ON THURSDAY 28 MAY 2015
Resolved:That the Minutes be confirmed and signed as a true record
Resolved:That the Minutes be adopted
2340TO CONFIRM, ADOPT AND SIGN THE MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30pm ON TUESDAY 16 JUNE 2015
Resolved:That the Minutes be confirmed and signed as a true record
Resolved:That the Minutes be adopted
2341TO CONFIRM, ADOPT AND SIGN THE MINUTES OF THE COTTINGHAM DAY COMMITTEE MEETING HELD ON 10 JUNE 2015
Resolved:That the Minutes be approved and signed as a true record
Resolved:That the Minutes be adopted
Cllr Hardwick raised an item from the March Parish Council minutes in respect of the upcoming rent review for 7-8 The Cottages, Market Green; no action had yet taken place. Cllrs Hardwick, Casson, Jump and Harness would meet to discuss the Council’s position and then Cllrs Hardwick and Harness would negotiate with the tenant; they would then report back to Council at the July Parish Council meeting for a decision to be made.
2342TO RECEIVE NOTES OF THE NEIGHBOURHOOD PLAN STEERING GROUP
Resolved:That the notes of the meeting held on 13 May were noted.
Resolved:That the notes of the meeting held on 11 June were noted.
Cllrs were informed that the Civic Hall had been booked for Cottingham Day 2015 and the Neighbourhood Plan consultant team would be there as part of the six week public consultation period which begins on 29 June.
2343TO APPOINT A COUNCILLOR AS A REPRESENTATIVES ON THE DARBY & JOAN MANAGEMENT COMMITTEE
Resolved:That Mr Bob Minors serve as a representative on the Darby & Joan Management Committee.
2344TO APPOINT A COUNCILLOR TO THE VACANCY ON THE PERSONNEL COMMITTEE
Resolved:That Cllr Hardwick be elected onto the Personnel Committee.
2345TO APPROVE APPLICATION FOR GRANTS
2345.1Cllrs had been previously circulated with the additional information in respect of the application from the Friends of KGV Playing Fields. Cllr Jump declared a prejudicial interest as she was a member of the applicant group and left the room.
Resolved:Decision on application to be postponed until more information available on exactly what the money would be spent on; and what date the postponed event would be rescheduled for.
2345.2Cllr Abel had been asked to obtain further information in respect to the application from Junior Development Programme – Cottingham Parks which had been discussed at the meeting held on 28 May. This application was consequently withdrawn.
2346TO APPROVE EXPENDITURE FOR NORTHGATE ALLOTMENT SITE
2346.1Work to overhanging trees – Cllr Hardwick reported that this is an ongoing and serious problem to those tenants that have trees near their boundaries. There is a major shading problem on the eastern boundary which has an original hedge and trees planted by the Wildlife Group. The growing potential on the back of the plots is reduced. There is also a problem on the western shared boundary.
2346.2Rabbit/pigeon problems – Again, there are major problems with rabbits and pigeons which might need professional help.
2346.3Clearing/rotovating vacant plots –prospective tenants do not want plots that are overgrown; the Council would need a contractor they can call on to clear and rotovate plots as they are vacated.
Resolved:That an Allotments Committee Meeting be arranged before the end of July to move these matters forward.
2347REPRESENTATIVES TO OUTSIDE ORGANISATIONS
2347.1Cottingham Retail Scheme – Cllr Jump reported:
- had some take-up on the High Street fund with one shop refurbishing the frontage using the Neighbourhood Plan agreed palette of colours.
- Greening – discussions are ongoing with ERYC for the required permissions
- Signage – Ward Cllr Mathieson had undertaken ‘walkaround’ with signage company; there would be a consultation exercise (alongside the Neighbourhood Plan consultation) on Cottingham Day.
- Cllr Harness reported on his proposal for the Council to fund the purchase of new standardised market stalls for use by the market traders and for hire by others at events. The Clerk was asked to put this item on the agenda for the next Parish Council meeting.
2347.2Meeting with banks re proposed change to banking facilities – Cllr Harness referred to his written report which had been previously circulated to all Cllrs.
Resolved:That the Council deposit £80k for a twelve month period on a fixed rate saver so long as the rate is 1.4% or better
Resolved:That the bank alter its banking arrangements from Yorkshire Bank to Unity Trust for the remainder of its funds
Resolved:A review of banking arrangements to be undertaken in April 2016
The Clerk was asked to put an item on the Finance & Asset Management Committee Agenda in relation to new bank mandates.
2347.3Report from KGV Cottingham Community Trust – Cllr Casson reported that he had attended the KGV Cottingham Community Trust AGM on Monday 15 June. Cllr McLaren had retired as Chairman and Geraldine Mathieson had been elected as the new Chairman of the Trust.
2347.4Darby & Joan Building Trust – Cllr Jump reported that bookings were up for the Halls; the toilets had been refurbished and tree work undertaken to the rear of the building. The Trust were appreciative of the support of the Parish Council
2348TOAPPROVE A REVIEW OF THE COUNCIL’S COMMITTEE STRUCTURE
Resolved:That the situation be monitored and where possible meetings held on the same date to reduce the amount of times that members and officers attend.
2349TO APPROVE USE OF LICENCE/INSURANCE FOR COTTINGHAM FOOD FESTIVAL 2015
Resolved:That the Food Festival Committee be authorised to use the Parish Council Licence and insurance for the event on the same basis as 2014.
2350UPDATE RE DRAINAGE WORKING GROUP MEETING HELD ON 16 JUNE
Cllr Hardwick updated Cllrs on the meeting; Cllrs had been previously circulated with copies of the notes of the meeting.
2351UPDATE RE EAST RIDING ARCHIVES AND LOCAL STUDIES SERVICE – PARISH COUNCIL PHOTOGRAPH SURVEY
The Photography Club had expressed their interest in being involved in this project; it was envisaged that they would take multiple photographs and the Council would decide on the 15 that would be sent to East Riding Archives.
Resolved:Thatthe Photography Club go ahead with the project
2352TO RECEIVE REPORT FROM WARD COUNCILLOR
Cllr Mathieson reported as follows:
- Meeting with Planning Officers re access to Browsholme development on Harland Way had taken place; the land allocation on the opposite side of Harland Way had been taken into consideration. A ghost island would be put in with a right hand turn to the new development. Cllrs were concerned with safety issues due to the close proximity of the High School.
- The Ward Cllrs were negotiating with Hull City AFC following complaints from residents at the disturbances caused by the relaying of the training pitch.
2353CORRESPONDENCE SINCE LAST MEETING
(Details entered in the Day Book circulated to all Councillors)
2353.1The Chairman referred to the e-mail from ERYC Highways indicating that they would not wish to get involved with providing signage at the railway crossings asking motorists to turn off their engines.
Resolved:The Clerk would write to Network Rail to see if they wished to take on this project.
2353.2The Chairman referred to an e-mail from ERYC detailing 2 no proposed zebra crossings at Bricknell Avenue. Cllr Kind declared a prejudicial interest and left the room.
Resolved:That the proposals be supported
2353.3The Chairman brought Cllrs attention to the letter from ERYC outlining their plans for replacement lighting for New Village Road.
2353.4The Chairman brought Cllrs attention to the e-mail from ERYC outlining their plans to move the bus stop from outside 400 Bricknell Avenue towards West Bulls public house.
Resolved:That the proposal be supported
2354MEMBERS’ POINTS OF INFORMATION AND AGENDA ITEMS FOR THE NEXT MEETING
2354.1Cllr Kind reminded Cllrs that discussions had taken place about requesting from ERYC a strategic transport and traffic strategy to deal with Cottingham’s specific problems. The Clerk was asked to put this item on the agenda for the next Parish Council Meeting.
2354.2Fly tipping is taking place on Snuff Mill Lane; ERYC are aware and are monitoring the situation.
2354.3Cllrs Hardwick and Harness had attended an ERYC planning seminar which had outlined changes to the planning system; details are all the ERYC’s website.
Councillors were reminded that thenext meeting of the Parish Council would take place at7.30pm on Thursday 16 July2015in the Parish Council offices.
There was no other business and the Meeting closed at 9.15pm
Signed …………………………………….
Chairman of the Cottingham Parish Council
The Parish Council Office: 9 The Cottages, Market Green, Cottingham, East Yorkshire HU16 5QG
Tel: 01482 847623 E-mail:
Website:
Chairman: Councillor Ann Abel Tel: 01482 875489 Clerk: Judith Macklin