LCS Web team
Meeting Minutes
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Meeting Date: 11 May 2017Meeting Location: LCS
Approval: Sipho Dache & Lewatle Phaladi
Recorded by: Eric Skosana
Chair: Charl Roberts / Attended by: Sipho Dache, Khulisujobe Sithole, Eric Skosana and Lewatle Phaladi
Apologies: None
Project / Description / Tasks / Deadline / Responsibility
CMS UWL website
http://www.wits.ac.za/library
http://t4staging.com/wits-university/cutups/round-5/ / Log all errors for site on LCS helpdesk
Prioritize services and pages to add to the website.
ü LCS does NOT create content / · Marketing: Meeting client service about bad content – to wait for Paiki to give us a date.
o CR to raise at SMT
· Orcid link on CMS / SID CR
WIReDSpace
http://wiredspace.wits.ac.za/
Staging:
http://wiredspace-dev.wits.ac.za / Digital Library & Archives team responsibilities are:
a. marketing
b. help academics get content
c. university committees on policies
d. not involved in digitation
School/academic collections remain the responsibility of the subject librarian not tech services or LCS
ALL WHSL collections and training to be forwarded to Patricia Warner.
Embargoed documents must be removed from OCLC, Withdraw item from ETD’s. Google cached the files (takes between 24 hours and 5 days to remove the records).
Webometrics ranking 148 worldwide and 3rd in Africa
Withdrawing items -> requests to be sent to Chiratidzo & copy Paiki.
https://catalyst.harvard.edu/services/redcap/ / · Ver. 6 is live on Dev – deadline end of March - Live
o Dev was down - LP reloaded TomCat and it is running again
o LP to look at how Ver 6 will place Orcid number
o CR to ask Paiki to go live of ver 6
· Connecting dspace to orcid – was talking to Michael
· LP to investigate how to change the order of the collections – Ver. 6
· Secure login
General:
o AWStats – to create a path on the test server to pick logs from Prod server. / End of March / LP
CR
LP
LP
CR
LP
LP
Orcid / · Road show demo at the University
· WIReDSpace possibilities on ver 6
o Check schema how to add orcid ID
o To contact Michael on how to test with member API
o To test on Dev
· How to deal with two authors
· CR to send technical specs document to LP - done
Social Media and Communications / · Library website
· Wits Clips
· What’s new
· Projects
· WIReDSpace news
· OPAC/Airpac
· YouTube
• Library news needs to be approved by Paiki
LCS needs PowerPoint presentations to update the Digital Displays / · KS to make a schedule to add latest articles from WIReDSpace
· To copy Ferna on everything we post on social media
· We should put out a WITSClips when items added / Bi-monthly / Janet
OPAC & AIRPAC / · Google analytics on Encore EDS
o code embed – to test
o Atom harvesting –EBSCO identified problem collections and CR spoke to Gabi and initiated a ticket to Artefactual
Library platform (LMS) / · Oracle integrations
o Meeting on Friday the 12th May 2017
· 21Mill limit on the Fund account – to follow up
· Adding predefined text in the note field – Completed
· Sierra not updating overdue to billed status
· New location code for WHSL – waiting for info from Devind
· To install Sierra and create a login for Tara staff member / ES, CR, KS
Atom Software
(ArteFactual) / Meetings every Friday with Gabi to discuss for updates
ATOM PROD : http://historicalpapers.atom.wits.ac.za/
ATOM DEV : http://10.21.3.177
ATOM QA : http://10.21.3.178/atom-2.1.0/index.php/ / · New domain for Google Analytics is up – LP to look at it – Pending
· Aws to point at Atom
· Not deleting items they have loaded.
· LP to check how Atom can pick stats from AWStats / LP/CR
ArchiveMatica / ArchiveMatica software creates a link between archive tiff file and pdf published files. / · Budget required for operating space and hosting service – allocated 16TB, Gabi is testing – CNS waiting for delivery in 6 weeks
o Waiting for additional 20TB quote / Awaiting Atom completion / CR/LP
HP Website / · Gabi is working to move content so that the site will be decommissioned. / LP/CNS
Statistics / · Where do we find statistics:
· UWL website (Google analytics)
· TRC site (Google analytics)
· OPAC (Google analytics)
· LibGuides (Google analytics)
· QuestionPoint
· Historical papers
· Airpac (Google analytics)
· WIReDSpace stats / CR, KS
Zendesk / https://witslibrary.zendesk.com/
· Academics and students must not be asked to log tickets on the LCS help desk only library staff. / · New fixtures on text edit – SID to check
· SLA for low tickets – SID to investigate
Libguides
Libguide stats is not counter compliant / · Springshare
Guide owners are responsible for all content updates. LCS only works on technical aspects / · Libcal version – version 2 available: to request upgrade
E-Resources Access Issues / All resource related issues to be logged as a ticket on Zendesk / · List below of databases not opening in our proxy and some not opening at all –> J-AK is working on this
1. In Cites – Subscription issue
· Colleagues should look at subscription coverage before informing LCS of possible problems
· HTTPS – some forwarding is broken by the proxy – CNS is motivating for wits to issue its own SAN certificates
o Paiki will escalate this issue.
· Sabinet – WIRedSpace Is not being harvested by Digital Gateway
o CR has the logins to give to LP
o Claiming that OCLC is not harvesting
· To put UpTodate on database list once sorted out – waiting for Devind to explain the requirement.
· Blocked access – contravene download limit
· Team to install Opera browser / Ongoing / CR & J-AK
SID
General
Intranet / CS meeting dates: / · Zendesk tickets relating to any patron must describe student/staff numbers
· SID must inform CR of any SLA violations
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