APPENDIX 1

PENCOED TOWN COUNCIL
MINUTES OF FULL COUNCIL MEETING, WEDNESDAY 8th June 2016
THE MINERS’ WELFARE HALL, PENCOED.
Present / Councillors: / Cllr J. McCarthy, Town Mayor/Chair
R. J. Hancock OBE
J. Butcher.
D. J. John BEM
Mrs J. Butcher,
Mrs. J. McCarthy
A. Williams
Mrs J. Ryan
T. Thomas
M. Gregory
In attendance: Geraint Thomas, Town Clerk
7129 / Apologies for absence and dispensation.
Apologies were received from Cllr M. Walters
7130 / Declarations of Interest (written).
Declarations of interest were received Cllrs J. Hancock OBE and D. John BEM in relation the item contained within the Town Clerk’s general report on the Friends of Salem
7131 / To receive duly notified questions from the Public
There were no questions received
7132 / To receive the Police Report.
PCSO Meurig Coleman was in attendance and presented the police report and statistical information for the month of June 2016.
Penprysg 5712
Violence against the person Woodstock gardens Verbal argument
Violence against the person Cae Glas threats
Violence against the person Glan yr afon road Complaint withdrawn
Violence against the person Pentwyn road Verbal abuse
Violence against the person Caeu duon Neighbours dispute
1 ASB call
Felindre 5713
Damage Heol maes yr haf Damage to tree
Damage Pen y bont Damage to washing
Theft and Handling Felindre Road theft of push bike
Theft and Handling Pen y bont road Shop lifting
Theft and Handling Pen y bont road Shop lifting
Theft and Handling Coychurch Road Shop lifting
Burglary Lletai Avenue
Violence against the person Heol Bryncwtyn 1 arrested for assault
Violence against the person Cae Glas Domestic
6 ASB calls
Hendre 5714
Violence against the person Glyn y mel Harrasment
Violence against the person Coed Y graig Threats
Violence against the person Coed y graig Neighbours dispute
Violence against the person Maes y wern Fight over issues in school
Damage Coed Y graig No damage caused
6 asb calls
PCSO Coleman also made reference to rogue traders within Pencoed and stated that appropriate action is being taken
PCSO Coleman was thanked for his attendance and report.
7133 / To receive the minutes of the Full Council 8th June 2016 (Appendix 1 ).
The minutes of the above meeting were approved and accepted.
7134 / To receive the minutes of the Planning Committee held on 13th June 2016 ( Appendix 2)
The minutes of the above meeting were approved and accepted.
7135 / To receive the minutes of the Finance and General Purposes Cttee held on 5th July 2016 (Appendix 3)
The minutes of the above meeting were approved and accepted together with the recommendations therein.
7136 / To receive reports from representatives to outside bodies
The following report was received with thanks:
Organisation Submitted by
Local Access Forum Cllr D. John BEM
Pencoed and District Twinning association Cllr Mrs J. Butcher
The reports as presented were accepted and noted with thanks.
7137 / To appoint replacement delegates to the relevant committees and organisations following the resignation of Cllr John Butcher
Finance and General Purposes Committee Cllr Mrs J. Ryan
Planning Committee Cllr Mrs M. Jones
Pencoed &District Twinning Association-- No nominations received
Governing Body of Croesty Primary School Mrs Melanie Evans representing the Community
Friends of Salem Cllr M. Gregory
It was resolved to appoint the representatives named above
7138 / To receive the Town Clerk’s further report on the following:
Financial Regulations and Financial Risk assessment.
The Town Clerk made reference to the fact that he had reported to the Finance and General purposes Cttee on 5th July 2016 on both subject matters .
Resulting from the said meeting the appropriate documents would be now updated and issued electronically.
With regard to the Financial Risk assessment he indicated that there was to an inclusion of risk factor in relation to representation on outside bodies and that would be included in the revised Risk assessment Document.
The Town Clerk stated that he had received a communication from the Town Council’s Internal Auditor ,Mr Peter Morgan, that it was highly unlikely that he would be able to continue provided a service to the Council after the Financial Year 2016/17
It was resolved to note the matters
7139 / To review the Regeneration Strategy
Detailed consideration of this matter to be dealt with at the meeting of the Projects Cttee scheduled for 21st September 2016 in cluding an Annual Audit of the current regeneration strategy.
Prior to the meeting referred to the Town Clerk to seek advice from Hyder regarding the potential Phase 2 regeneration strategy for Pencoed including the costs associated with a report being compiled.
It was resolved to note the position
7140 / To consider the Town Clerk’s General report
The Town Clerk presented his general report.
Lease provision at Welfare Hall
It was resolved that:
An extraordinary meeting of the Town Council be held on 27th July 2016
The Town Clerk to produce a report on the up to date situation regarding the lease of accommodation at the Welfare Hall
The Town Clerk to write to the Charities Commission in connection with the change in the Town Council’s Standing orders and the impact that that has had in relation to the de-selected councillors of the Welfare Hall Management and their Trusteeship.
Pencoed 62 Bus Route
It was resolved that:
A letter fully supporting the prospective service of a Community Transport Scheme for the whole of Pencoed
If necessary the Town Council contact the Traffic Commissioner with regard to registration of the service.
7141 / To receive a list of creditors from 1st June 2016 to the 30th June 2016
PAYEE Method Amount
£. p
Aw Salary / bacs / xxxx
GLT Salary / bacs / xxxx
Lex Leasing / dd / 384.18
Lex :easing / dd / 72.00
BCBC / dd / 55.00
BCBC / dd / 109.00
Sol in Tech Phone / dd / 81.02
Sol in Tech Photo / dd / 31.98
Allstar / dd / 136.70
Standard Life / bacs / 109.87
Standard Life / dd / 100.00
HMRC / bacs / 883.90
Alcon / bacs17 / 7200.00
Mid Glam Choir / 103392 / 500.00
Pencoed AFC / 103393 / 600.00
Days / bacs18 / 288.00
BCBC B/Fees / bacs19 / 453.50
Welfare Hall / 103389 / 2500.00
Peter Morgan (Audit) / 103391 / 210.00
J. Butcher Exps / 103388 / 63.85
St Marys Hill / 103394 / 589.60
Vision ICT / bacs20 / 66.00
Celtic Mowers / bacs21 / 179.90
SET / bacs22 / 19.72
SWALEC / bacs23 / 39.29
GBR Workwear / bacs24 / 30.58
One Voice Wales / 103394 / 390.75
GLT Expenses / bacs / 223.96
Alcon / bacs / 7200.00
BT mobile / dd / 15.19
Expenditure Marked xxxx £ 2901.53
Total Expenditure £25425.52
The creditors list was accepted and it was duly recorded that some expenditure had been queried resulting from the recent change in the Council’s Financial Regulations.
7142 / Correspondence
The Town Clerk stated that there was no correspondence that needed discussion:
Except for that which was referred to within his General Report in relation to the Lease provision of council accommodation in the Welfare Hall.
7143 / If appropriate, to receive items for future agendas.
No items were received
It was duly noted that at the recent World Dance Championships representatives from Pencoed had been successful in both gold and bronze awards.
Reference of the achievements be made in the next edition of the Hyphen.
7144 / To consider passing the following resolution:
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
The resolution was not passed but it was noted that the provisions of the recent resolution of the Employment Sub Cttee relevant to the additional payment being made to the Community Service Operative had been agreed and implemented.

Meeting ended at 7.50 pm.

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