March 28, 2017FSCA Board Meeting |
SUMMARY MINUTES
Meeting date | time 3/28/2017 7:00 PM | Meeting location uberconference
Meeting called by
/ Van Drake /Type of meeting
/ General BOD Mtg /Facilitator
/ Van Drake /Note taker
/ Rollins Brown /Timekeeper
/ n/a/ Attendees:
Opened at 7:00
Present / Absent
1 Rollins Brown / X
2 Scott Cobb / X
3 Don Currie / X
4 Van Drake / X
5 Barry Kelly / X
6 Parsons Metzkow / X
7 Gregg Nelson / X
8 Jim Odle / X
9 Louise K Terry / X
10 Pat Welch / X
11 Don White / X
12 Gary Wise / X
Agenda topics
- Agenda topic: Financial Info | Presenter : Van.Gregg
Time: 00:27-04:15
Gregg has posted a budget and current financials on Basecamp.
We have $46,288.88 in the bank right now, but will be spending quite a bit soon. Gregg says he has about $1,000.00 to deposit.
Louise: do we have to approve current year budget? No, we have never used a strict approved budget. We simply vote on each expenditure with reference to the treasurers budget, but the budget itself has never been voted on directly.
Lousie moved to approve. Odle seconded. Passed unanimously.
- Agenda topic :State Shoot | Presenter :Van
Time: 04:15—38:03
Van: have received further feedback from both clubs on their bids. Van received and forwarded to the board. QC will have regular sub guage sporting, not a five stand. Van also asked that they change structure of the payouts for concurrents to a straight payout. They agreed to consider, but this is not a material factor.
Spoke to OK Corral to ask about a guaranteed payout and they do not want to do that. They want it as money back instead.
Van inquired about the US Open dates in Tuscon. No one was able to give a firm date during the meeting, but we agreed to look into it to determine if there would be a conflict. (April 8-15)
Van: concerned about a possible conflict
Various members raised topics. The Board discussed that OK Corral has never even had a two day shoot, much less a 4-5 day shoot. The consensus seems that this is major concern.
The board decided that back to class money should be guaranteed without respect to numbers—this is a traditional issue and does also drive attendance.
The board then discussed if we should ever be going back to the bidder to help them or get clarification. There is a difference.
The board discussed that Quail has a more substantial payout to all shooters.
OK proposal does not have a prelim indicated.
The board discussed minimum criteria for future state shoots. It was discussed that we should have a meeting immediately after the State Shoot this year to talk about fresh ideas for the following year.
We can also have recommended OR required minimum events.
It was mentioned that even events change from time to time. Quail is offering sub gauge Fitasc, but no pump and side by side. Pat mentioned that those events are really dying out.
The board also agreed that we would begin archiving bids for future reference.
Van stated that he would give OK Corral feedback on what things they need to do in the future.
The President declared discussion closed and requested the Secretary take a roll call vote
The Secretary called the roll for a vote:
Terry: Quail
Wise: Quail
Cobb: Quail
White: Quail
Nelson: Quail
Drake: Quail
Kelly: Quail
Currie: Quail
Odle:Quail
Welch:Quail
Brown:Quail
The board selected Quail Creek.
- Agenda topic :Polk County—Catfish CReek | Presenter : Van
Time: 38:03—59:10
Discussion:
Van: Polk County Sporting Clays has requested to move the location of their dates to Catfish Creek (away from Lakeland Trap and Skeet).
Odle: the situation with Lakeland deteriorated and Polk (David Caudill, Dox Cox, Keith Holland) desires to leave. Odle stated that he was no longer actively working in day to day operations.
Odle: they are wanting to hold dates at Catfish not only this year, but into the future (2018 and beyond); then stated that its temporary, but not limited to 2017. Ultimately looking for new grounds.
Welch: asked whether Dale Walker was still at Catfish.
Van: this is probably going to be too many shoots at Catfish.
The board had various discussions about the workings of Catfish Creek, the new and the old entity, and who had the arrangement for the lease, etc.
Currie: we need to discuss paper/mobile clubs at some point and whether we put them on the same level as ranges. It’s time to address it because of how many shoots we have now.
Van: thinks its ok for this year
Rollins: they make not get all the dates they want next year because they are sharing a location; its up the president.
Van: suggested allowing the move for 2017 only. It will be discussed again for 2018.
The Board consented unanimously with Van’s suggestion.
- Agenda topic: Womens Shooting Initiative | Presenter : Louise
Time: 59:30-1:01:46
Louise: women’s beginner clinic schedule!!
One at OK Corral on April 30 and one at Quail Creek on May 21st. Finalizing deal with clubs and dates and pegged. Hopes to have flyers available and to publicize at the State Shoot at Bradford.
Louise and Gregg Nelson will speak soon about further details on the accounting for the ladies program.
ADJOURNED: 8:00
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