Meeting Minutes October 31, 2017

Meeting called to order by Curtis Byler at 7:04pm.

Attendance: Curtis Byler, Patti Wheeler, Jason Parker, Kelli Norwood, Bill Norwood, John Netterville, Heather LeGate, Nick Boroski, Thomas Riley, Paxton Hurst, Coach Wolfe, Sarah M. Chandler

  • Jason makes motion to approve September minutes, Nick seconds. None opposed.
  • Treasurer Report
  • Ending balance: $5, 674.05
  • Expenses Sept 25-Oct 24: $1,528.14
  • Check to Paxton for soccer reimbursement: $807.43
  • Additional soccer shirt: $25
  • Insurance: $170.71
  • CPA: $525
  • Deposits: $6, 920.40
  • Leftover drinks purchased by school: $150
  • Flag football: $380
  • Flag Football t-shirts: $655
  • Donation from Paxton: $2,000
  • Website: $3,735.40
  • Current Balance: $11, 066.31
  • Texas Teen-Age Baseball and Softball
  • Thomas Riley presents info about group
  • T-ball 6U
  • 8U is machine or coach pitch
  • Girls 10U-15U
  • ASA rules
  • USA Softball
  • Maximum 8 of oldest age in group
  • 4 teams in an age group
  • Can approve 3 team league
  • 8 teams= 2 leagues
  • District tournament possible
  • Denison girls (12U state)
  • $250 to host tournament
  • Concessions and gate fees go to TYSA
  • $25/team
  • No insurance provided
  • Minimum 3 teams per age group
  • Accounting/Budgeting
  • John makes motion to approve TYSA to use QuickBooks online, Paxton seconds. None opposed.
  • Basketball
  • 73 kids signed up
  • 37 girls
  • 36 boys
  • Had to refund a few players
  • 2 teams of 3rd and 4th grade girls
  • TISD is a host site for NTYBA
  • Entering 10 teams into the NTYBA league
  • Uniforms are black/white jersey with green shorts
  • TYSA owes $850 to NTYBA for league fees
  • Gate fees:
  • 18 under are free
  • Adults $5
  • Seniors $3
  • Jason wants to offer T-shirt fundraiser to offset cost of gate fees
  • $12/shirt
  • TYSA only collects $4, remaining $8 can be used at parent discretion
  • Can offer family pass for gate fees
  • Talk to Athletic Booster about using concessions
  • 10 regular season games
  • At least 2 championship games
  • Football
  • All teams made the play offs
  • Netterville’s 2nd grade team won championship rings
  • 4th grade team won championship rings
  • 501c3
  • All 990’s prepared
  • Paxton has paperwork ready to overnight to IRS
  • Needs a check to cover costs, $400
  • Accountant said paperwork looked good and to send it off
  • FC Dallas Tickets
  • Voted no tickets
  • Financial Aid
  • Paxton says to put scholarship money into general fund
  • Paxton makes motion to not offer any financial aid, Jason seconds.
  • End of season sports party
  • Teams will need to work out details

Motion to adjourn meeting made by Sarah, Heather seconds. None opposed.

Meeting adjourned at 8:58pm

Submitted by: Sarah M. Chandler

Secretary, Tioga Youth Sports Association