MEEA Minutes May12, 2015 Page 1 of 1

MEEA 2015.05.12 Board Meeting Minutes

Present: Liz Petersen, Carey Scherder, Ethan Duke, Mary McCarthy

Ex Officio: Jan Weaver

Absent: Susan Flowers, Alex Dzurick, Cheryl-Ann Hardy

1.Call to Order

2.Approve Agenda - Mary moved to approve the May 2015 Agenda, Ethan seconded the motion, and the motion carried unanimously.

3.Approve Consent Agenda – this includes items over which there are no issues or errors – Mary moved to approve the Consent Agenda, Carey seconded the motion, and the motion carried unanimously.

  1. Minutes of April 2015 Meeting –
  2. Executive Director’s Report, includes fundraiser update, certification update, etc.

4.Old Business

  1. Conference – Jan will send a reminder about the Conference, and a ¼ sheet flyer for members to distribute to promote the Conference.
  2. Children’s Outdoor Bill of Rights – Jan will create a Google Doc for Board members to utilize for ideas and discussion.

5.New Business

  1. MEEA 2014 IRS 990 EZ – see attached spread sheet – this is due May 15. I have asked our account to file an extension, which she has agreed to do (I will follow up). This spreadsheet allows the board to see where our income is coming from and how we spend it. The IRS requires organizations to sort the expenses two different ways, first by what the money is spent on (e.g. postage, salary, fliers) and second by what the money is spent for, its program service accomplishments (e.g. networking, grants, conference, etc.). – Jan will send this form to the Accountant to verify accuracy, and then to the Board to look over.
  2. Permission to distribute on-line behavior style survey to MEEA members – Ethan moved to approve the permission to distribute the on-line survey to MEEA members. Carey seconded the motion, and the motion carried unanimously.
  3. Permission to develop a December fundraising campaign for those who did not donate or new members – Mary moved to approve the development of a December fundraising campaign, Ethan seconded, and the motion carried unanimously.

6.Other Business – MEEA as host to the Missouri Green Schools program: Jan will send a document with information to the Board about the costs and benefits to MEEA of serving as host for the Missouri Green Schools program.

7.Comments by Board – Jan will send an email to the Board to discuss a face-to-face Board meeting in the summer. Mary thanked Jan for the work Jan has done for MEEA.

8.Adjourn – Carrie moved to Adjourn, Ethan seconded, and the motion carried unanimously.

Upcoming MEEA Board Meetings:

June 9

July 14

August 11

September 8

October 13

November 10

December 8