Meadowcrest Community Association, Inc.
Board of Directors Meeting Minutes
September 19th, 2017
Meadowcrest Clubhouse 1400 N. MacVicar Rd.
I.Call to Order
President Janet Locke opened the meeting at 1:02 pm.
Directors Present:Nancy Sgro – Arbor Court POA
Kevin Kelly – Hillcrest Village POA
Janet Locke – Office Park POA
Marina Taylor – Technology Square POA, via telephone conference
Betty Rudy – Fairmont Village POA
Harry Nicolino – Pinehurst Village POA
Mike Riegler – Commercial POA, via telephone conference
Maggie Quick – Advantage Site POA (Summerhill)
Lyle Saur – Fox Hollow Village POA
Directors Absent:n/a
Also Present:Robbie Anderson, Manager, Lynn Himelrick, Claire Newcombe, Mary Ann Kelly, George & Sheila Teribery, Linda Bendel, Pat Corkery, Evelyn Schrade and Paul Remick
II.Quorum Established
A.Resignation of Bobbi Keane, replaced with Lyle Saur representing Fox Hollow Village POA.
B.Pending motion from August 15th Board meeting – refer to minutes, New Business, Item D.
Kevin Kelly motioned to consider preliminary proposal for safe crosswalk on MacVicar Rd. Nancy Sgro second. Motion passed unanimously.
III.Approval of Minutes
A.Regular Minutes of August 15th, 2017 Board of Directors Meeting.
Janet Locke motioned to accept the minutes as written. Betty Rudy second. Motion passed unanimously.
IV.Committee Reports
A.Finance Committee – No meeting due to Hurricane Irma, detailed financial statements attached.
B.Landscape Maintenance Committee – The common area landscape walk through is held the 2nd Thursday of each month, we meet at 9am in the clubhouse parking lot. – July weekly WECARE service reports attached.
Janet Locke motioned for MCA to pay WECARE for the cost of clearing MacVicar Rd. only for the fallen tree and debris, the large tree trunk remaining will be paid by POA’s whose tree it is. Kevin Kelly second. Kevin Kelly, Nancy Sgro, Harry Nicolino, Maggie Quick, Janet Locke, Lyle Saur, Mike Riegler and Marina Taylor voted Yea, Betty Rudy voted Nay. Motion passed.
Manager will contact Insurance Agent to find out if there is any coverage for the tree work and debris removal.
1.Fairmont and the Elaeagnus (Silerthorn) hedge height on Meadowcrest Blvd.
Fairmont Board met with Waterside Environmental and all agreed to keep the hedge at the height of 6 feet and no shorter than 5 feet.
C.DAB Committee – no pending requests
D.Long Range Planning Committee - inactive
E.Documents Committee - inactive
F.Audit Committee – complete for the year.
G.Social Committee – August report attached.
V.Ad-Hoc Committee Reports
A.Master Drainage –
B.MCA Bid Committee –
C.MCA Surveillance Committee –
1.Sheriff Patrol report – attached
VI.New Business
A.Property Management
B.Claire Newcombe villa in Pinehurst, County main water line break.
C.Proposed 2018 Operating and Reserve Budgets with assessments
VII.Old Business
A.Clubhouse Security camera replacement and additional for lower pool.
Sclabach Security Proposal #4397 for replacement of stolen cameras and replace with new dome cameras and Proposal #4398 for installation of 2 additional cameras to view lower pool.
Janet Locke motioned to approve both proposals. Betty Rudy second. Motion passed unanimously.
VIII.Other Business
A.Manager’s Action Item List –
Add the following items; Cabana bathroom lights on motion sensors and lights are out in shallow end of lower pool.
B.Post Hurricane Irma discussion & assessment
IX.The meeting was recessed at 2:42 pm and scheduled to reconvene on Wednesday, October 4th, 2017 at 10:00 am in the Clubhouse.
X.The meeting was reconvened on Wednesday, October 4th, 2017 at 10:05 am.
Directors Present:Nancy Sgro – Arbor Court POA
Kevin Kelly – Hillcrest Village POA
Janet Locke – Office Park POA
Marina Taylor – Technology Square POA, via telephone conference
Harry Nicolino – Pinehurst Village POA
Mike Riegler – Commercial POA, via telephone conference
Maggie Quick – Advantage Site POA (Summerhill), via telephone conference
Lyle Saur – Fox Hollow Village POA
Directors Absent:Betty Rudy – Fairmont Village POA
Also Present:Robbie Anderson, Manager, Mary Ellen Aliberti, Peg Evans, Mary Ann Kelly, George & Sheila Teribery, Pat Corkery
XI.New Business
A.Hurricane Irma debris – MacVicar berm tree clean up shared property line with other POA and or private homeowner.
Janet Locke motioned to pay for all Irma related debris on Meadowcrest common property and seek reimbursement from MCA insurance. Kevin Kelly second. Motion passed unanimously.
B.Resident Peg Evans expressed her concerns with the ongoing maintenance and cleanliness of the pools and pool cabana bathrooms.
C.Chuck Pigeon, P.E. reported he surveyed CCU water main break location in Pinehurst Village and the master drainage pipe did not collapse on the water line causing the break. Minor repairs in the area will need to be done once Ms. Newcombe’s home is repaired.
D.Property Management –
Janet Locke motioned to have Robbie Anderson continue to operate as she has taking all calls throughout the day until such time the MCA Board determines there is a negative impact on MCA operations. Maggie Quick second. Janet Locke, Maggie Quick, Marina Taylor, Harry Nicolino, Mike Riegler and Lyle Saur vote Yes. Kevin Kelly and Nancy Sgro voted No. Motion passed.
E.2018 Proposed Operating and Reserve Budget –
Janet Locke motioned to approve the budget as revised with 0% increase to the residential POA’s and a 3.33% increase to the non-residential POA’s. Kevin Kelly second. Nancy Sgro, Kevin Kelly, Janet Locke, Harry Nicolino, Maggie Quick and Lyle Saur voted Yes. Mike Riegler and Marina Taylor voted No. Motion passed.
XII.Adjourn – the meeting was adjourned at 11:26 am.
Respectfully Submitted
______
Nancy Sgro, Secretary
Next regularly scheduled BOD Meeting: Tuesday, October 17th, 2017 at 1:00 pm in the Meadowcrest Clubhouse.