Meadow Wood Condominiums Owners Association

Meadow Wood Condominiums Owners Association

AnnualMeeting Minutes

April25, 2016

Joel Burchfiel –

Gary Walsh –

Carol Janowski –

Called to order at 5:32pm

Attendees:

Jim Robinson #5

Molly Boyle #36

Tammy Anderson #81

Erin Nelson #57

Judy Frazier #11

Pauline Ruder #13

Dan Jones #46

Michael Bruno #21

William Miller #47

Gene Phipps/Charlie Garland #24

Seldom #48

Roger Robison #19

Bo Bolton #7

Penny Nelson #37

Pam Burgess #75

Pam Moore #58/66

Diana May #50

Minutes from 3/14 were read. Owner/rental ratio was noted incorrectly again and changed from 58 to 54 percent. Financials still need to be added to these minutes as well. Carol made a motion to approve minutes with corrections. Garyseconded the motion, motion carried.

Treasurer’s Report:

As of 3/31:As of 4/25:

Operating: 2,765Operating: 3,516.16

Reserve: 76,320Reserve: 79,728.91

Construction Defect:7,650Construction Defect:10,200.95

Gary noted a couple of items from the budget. The maintenance spending was higher than necessary due to lighting/electrical upgrades. Also, units 56-59, 40-47, and 10-14 are showing higher than expected water usage. Joel made a motion to accept the treasurer’s report. Carol seconded the motion. Motion carried.

QPM Report:

Parking signage has been ordered (55 total signs). Decals with space #s will be adhered to i-beams inside each carport.

Robert still working to get quote on the pressure washing.

#73 gutter has been repaired.

Track lighting in front room of clubhouse is not working, and needs repaired.

Camera update: Upgrades are needed in NE section of parking area. Robert is looking into feasibility of wireless cameras instead of trenching electrical to that section of the parking lot.

Old Business:

Carol issued a warning to owners/tenants to please pick up after their pets. The board will be issuing fines more strictly. Penny asked about getting a small, decorative fence as a way to deter pets from entering certain areas.

The board also wants to encourage owners to assist in keeping the campus clean by picking up loose trash.

New Business:

Gary addressed an email of transferring rental status through ownership. The board stated that this is not allowable. If a unit sells, the rental status is transferred to the next person on the wait list.

Gary developed a property management task list for QPM (see table below).

The pool will be emptied/sandblasted/repainted as an alternative to complete resurfacing. Gary is waiting on a bid from the pool company. The pool gate is still out of code. Robert is looking into fabricating a new gate that will bring it up to code.

The line of credit through the bank was approved. Board attorney Chris Tinge will be coming down on Wednesday 4/27.

The board is working with a new contractor, as the last one didn’t have enough staff available to take on our project.

The HOA insurance will be cancelled as of 7/1. The board is looking to write a letter of reconsideration, but also shopping around for a new carrier.

The board is also looking into whether or not more ADA parking spaces are needed.

Annual meeting will be held on 5/9/16 @ 530pm in the clubhouse.

Meeting adjourned at 6:55pm