2014 NEW PROJECT Permanent Supportive Housing Bonus Opportunities—Pre-Application

This year, funds are available through a single Permanent Supportive Housing Bonus Project (PSH Bonus) to provide new dedicated permanent supportive housing to chronically homeless individuals and families, with priority on serving those with the longest histories of homelessness. The Medford/Ashland/Jackson County Continuum of Care is eligible for up to $53,406. for 2014 new bonus project(s).

The 2014 Notice of Funding Availability (NOFA) has been released by HUD

How to Apply

Step 1: If you think you have a project that might be eligible for these funds, review the information below.

Step 2: Read the 2014 NOFA at:

Step 3: Complete this Pre-Application for a NEW Project. E-mail your completed Pre-Application to Donna Lea Brooks at by Friday, October 10, 2014 at 12:00 noon.

required attachments in just one email to Donna Lea:

  • pre-application
  • budget

Incomplete applications will not be accepted, nor applications submitted past the deadline.

Step 4: The HTF Core Group will review applications and submit them to the full Homeless Task Force for approval. You will be notified if your project was selected to submit a full application to HUD.

Step 5: If your project is selected to move on to the HUD E-Snaps application, it will be mandatory to go through the E-Snaps training guide located at:

You must complete a HUD Homeless Programs new “Project Application” (known as Exhibit 2 in past competitions) and several HUD forms by October 27, 2014 at 5:00pm.

This application follows the Project Application screens in E-Snaps. Please do not wait until the last minute to request assistance by contacting:

Donna Lea Brooks at 541-774-4330 or OR

Connie Saldana at 541-423-1383 or

Definitions

Chronically homeless individuals: HUD definition of “chronically homeless” is:

1) An individual who:

a) Is homeless and lives in a place not meant for human habitation, a safe haven, or in an emergency shelter: AND

b) Has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least one year or on at least four separate occasions in the last 3 years: AND

c) Can be diagnosed with one or more of the following conditions: substance use disorder, serious mental illness, developmental disability (as defined in section 102 of the Developmental Disabilities Assistance Bill of Rights Act of 2000 (42 U.S.C. 15002)), post-traumatic stress disorder, cognitive impairments resulting from brain injurt, or chronic physical illness or disability:

2) An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days ad met all of the criteria in paragraph (1) of this definition, before entering that facility: or

3) A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1) of this definition, including a family whose composition has fluctuated while the head of household has been homeless.

Permanent Supportive Housing Bonus: Funding available through the 2014 Continuum of Care application process for permanent Supportive housing project. The Bonus project must serve chronically homeless individuals and families, with priority on serving those with the longest histories of homelessness.

New permanent housing projects could be from the following:

1. Permanent Supportive Housing Program (SHP):

  • Operations and service costs of a new permanent housing facility
  • Leasing Dollars (including scattered-site leasing)

Permanent Housing Bonus funds must be used primarily for housing activities. SHP projects may use up to 20% of the funding for case-management costs only.

Continuum of Care Prioritization 2014 Questionnaire

for NEW Permanent Housing Bonus projects

(Applications that have not been fully filled out will not be accepted.)

Thank you for participating in the 2014 McKinney-Vento and HEARTH Act Prioritization Process.

  • Please limit your response to 6 pages of text, not counting requested attachments
  • Contact Connie Saldana at 541-423-1383 or with questions.
  • E-mail by December 14, 2012 at 12:00 noon to Connie Saldana at .
  • Submit the Application, the APR (if an expansion grant), the budget and any unresolved HUD, or other correspondence on current grants. Incomplete applications will not be accepted, nor applications received past the deadline.
  • Projects will be ranked based on five categories with a total of 100 points. The HTF Core Group will base their ranking on data from the application, answers to additional questions, and follow-up questions via e-mail.
  • The form below is a Word table. To “tab” in a paragraph, you must click Ctrl and Tab.

PART I: AGENCY INFORMATION

Applicant (Grantee):
DUNS #
Is Applicant registered with System for Award Management (SAM) Yes No
HUD will not enter into a grant agreement with an entity that does not have a DUNS number or an active SAM.
Is applicant a Non-Profit? ) Yes No
Sponsoring Agencies (Sub-Contractors):
Project Name:
Project Ownership:
1-year Funding Amount:
Permanent Housing Bonus Project – up to 15% of Medford/Ashland/Jackson County CoC total pro rata, or up to $53,406.
Program Type: (Double-click on box to check it – check all that apply)
new construction, acquisition/rehab scattered-site leasing facility-based
Rural area yes no If yes, will this project exclusively serve the rural area
What is the rural area:
Which population will this project serve:
Chronically homeless individuals or families with children
Contact Person:
Phone Number:
E-mail:
PART II: Questionnaire
A. Continuum of Care Housing, Services and Structure 14 points possible
A.1 Continuum of Care HUD funds can only be used to provide housing and services to homeless individuals and families using the HUD definition of homelessness.
Will this project serve only homeless, or chronically homeless individuals and families using the HUD definition of homelessness? Yes No
Provide a general description of the project. The description must identify the target populations and address the specific service and housing activities, including any housing development activities.
If this is an Expansion of an existing project the most current Annual Progress Report (APR) of the original project must be attached to this application. APR attached?
Max. 3000 characters (If approved by the ROCC this area can be submitted into your eSnaps application.)
(5 points possible)
A.2 Special Housing Project:
Describe how the project applicant, sponsor and partners will operate and meet the Permanent Supportive Housing Bonus requirements as outlined in the NOFA. Include a list of the organizations involved in implementing the proposed project, a brief description of what each will do, and each organization’s capacity to carry out this project:
Describe the contingency plan that will be implemented if the project experiences difficulty in meeting the Bonus requirements to serve exclusively homeless and disabled individuals and families:
What housing gap/need does this project address? (In order to leverage capital dollars available through other funding processes, applicants may receive a higher ranking if they elect to use these dollars for leasing or operating funds rather than new construction, acquisition or rehab. Also higher ranked will be housing with minimal barriers and built-in strategies to promote success.)
Type and scale of housing
# of Units:____ # of Bedrooms:_____ # of Beds: ______
# of Beds for chronically homeless:______# of Beds for Veterans:_____
Individuals and Families with Children:
# of individuals: ______# of adults in families: ______# of children: ______
(9 points possible)
B. Homeless Needs and Data Collection: 26 points possible
B.1 Has your continuum conducted a Sheltered or Unsheltered Point in Time (PIT) count following HUD’s guidelines on timing and methods? No Yes Year:
(10 total points possible)
B.2 Describe how your agency plans to connect with the HMIS to collect the required data for this project:
(16 points possible)(DV shelters are prohibited from entering data into an HMIS, therefore they receive full credit)
NOTE: If this is an expansion of an existing project you will be required to provide # of clients served from 01/01/2010 – 12/31/2011 and then indicate how many of these clients were entered into HMIS. You will also need to provide the % of HMIS client records with “null or missing values” for the following data points: SSN, DOB, Ethnicity, Race Gender, Vet status, disabling condition, residence prior to program entry, and zip code of last permanent address.
C. Continuum of Care Performance: 32 Points possible
D.1 Prior Experience with Federal grants – describe the experience of the project applicant, sponsor, and partners, as it relates to providing supportive services and housing for homeless persons, and carrying out the activities of the project:
Are there any unresolved monitoring or audit findings on HUD McKinney-Vento Act Grants, excluding ESG? Yes No If yes, explain findings:
Attach any HUD, or other correspondence related to the grant.
In the past 12 months, has any of your current HUD CoC funding been reduced? If yes, please explain:
Utilization of other CoC HUD grant funds held by the applicant:
Were all HUD CoC grant funds fully expended in the fiscal year ending June 30, 2014?
Yes No Percent of funds returned ______%.
Use formula below
Total HUD CoC grants (a) $ _ _
Total funds returned 06/30/2010 (b) $ _ _
Percent of funds returned (c) %_ _
[Formula: (b) divided by (a) multiplied by 100 = (c)]
90% and above with no unresolved HUD issues = 10 points
D.2 Education Certification: For projects serving families with children, does the applicant/ sponsor have policies and practices that are consistent with, and do not restrict the exercise of rights provided by the education subtitle of the MV Act, and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness? Yes No
Does the applicant/sponsor have a dedicated staff person responsible for ensuring that children are enrolled in school and connected to the appropriate services with in community? Yes No
(4 points possible)
D.3 Describe how participants will be assisted to obtain and remain in permanent housing, such as what supportive services will be provided, what coordination with other community partners will be needed to provide those services (HUD will award additional points for those continuums who can demonstrate a systematic approach to assisting homeless persons in identifying and applying for mainstream benefits with other federal agencies such as SSI, SSDI, TANF, MEDICAID, FOOD STAMPS, SCIP, WIA, and Veterans Health Care):
(13 points possible)
D.4 Describe specifically how participants will be assisted both to increase their employment and/or income and to maximize their ability to live independently:
(2 points possible)
D.5 Indicate the level of accessibility of community amenities for project participants such as transportation to medical facilities, grocery stores, recreation facilities, schools, etc:
(2 points possible)
D.6 Describe how your agency will verify project participants homelessness:
(1 point possible)
E. Emphasis on Housing Activities: 6 pts. possible
E.1 Including leasing and operations, what percentage of the project will be housing costs? 71-80%
(81% and higher = 6 pts.; 71-80% = 4 pts.; 60.5-70% = 2 pts.; lower than 60.5% = 0 pts)
(6 points possible)

.

2014 Project Summary Budget

Supportive Housing Program (SHP) (All SHP Projects)

a. SHP Program / c. Grant Term:
Year(s)
b. Component Types (Check only one box)
Safe Haven/TH
TH PH SSO HMIS Safe Haven/PH

d. Proposed SHP Activities

/ e. SHP Dollars
Request / f. Cash Match / g. Totals
(Col. e + Col. f)
  1. Acquisition

  1. Rehabilitation

  1. New Construction

  1. Subtotal
(Lines 1 through 3)
  1. Real Property Leasing

  1. Supportive Services

  1. Operations

  1. HMIS

  1. SHP Request
(Subtotal lines 4 through 8) / Total
Cash Match / Total Budget (Total SHP Request + Total Cash Match)
  1. Administrative Costs
(Up to 5% of line 9)
  1. Total SHP Request
(Total lines 9 and 10)

1

2014 CoC New Bonus Project app revised 10/2/14