McDowellCounty Partnership for Children & Families, Inc.
Board of Directors Meeting
Meeting Minutes
September 23, 2009 12:30 p.m.
Little Siena Restaurant
The mission of the McDowell County Partnership for Children & Families, Inc. is to partner with the community to meet the needs of all the children and families in McDowellCounty.
Members Present: Chuck Aldridge, Alison Baldwin, Tim Blenco, Michelle Boyles, Joan Conway, Phyllis Davis, Kris Edwards, Rebeccah Edwards, Peggy Freeman, JoyGriffith,Phillip Hardin, Kristin Mart, Rhonda McFadden, Jennifer Morgan, Sherri Owenby, Kim Welborn,and Ashley Wooten.
Members Absent: Patti Briggs, Stephanie Goudreau, Jim Hamilton, Allison Hollifield, Rita Hollifield, Robbin Johnson, Michael Lavender, Billy Martin, Shaneah McCauley, Amy Moomaw, Suzanne Rampey,Jane Schroeder, Reverend Phillip Sealy, Ira Trollinger, andBryan Wilson.
Others Present: Pat Bundy, Caroline Rodier, Stephen Durham, and Becky Smith.
A.Call to Order and Establish a Quorum – Phyllis Davis
Chair Davis called the meeting to order at 12:40 p.m. It is noted that a quorum
was established.
In order to maintain a quorum, conflicted members will not leave the meeting during votes. Board members will recuse themselves from any discussion regarding the disbursement of funds where such disbursement presents a conflict of interest, or the appearance of a conflict, for the board member.
B.DSP Presentation- Family Resource Programs: Family Support & Part-Day Preschool – Pat Bundy, Rhonda McFadden, and Jennifer Morgan gave a power point presentation and distributed information to board members, including program brochures.
C.Approval of 8/19/09 Board Meeting Minutes – Phyllis Davis
Motion: To approve the 8-19-09 Board Meeting Minutes as written.
The following members must conflict out: None
Motion by:Joan Conway
Second by:Rebeccah Edwards
All in favor:The motion carries
Any opposed:None
D.Approval of August 2009 Financial Reports – Caroline Rodier
(Administration, Program Evaluation, Services, Grants/Private Funds)
Motion: To approve the August 2009 Financial Reports as written.
The following members must conflict out: None
Motion by: Kim Welborn
Second by: Sherri Owenby
All in favor:The motion carries
Any opposed:None
E.August 2009 Program Evaluation and Community Outreach Reports – Stephen Durham
F.Executive Director’s Report – Caroline Rodier
G.Other Discussion:
NAP SACC Grant – Sherri Owenbyreported on behalf of First Baptist Children’s Center as a participant of the NAP SACC Grant for 2008-09. Sherri stated that the center was able to develop a nutrition plan and is now serving more vegetables, fruits, and making healthier choices for snacks. According to Sherri, the center purchased play equipment that can be used indoors or outdoors, and ordered resource kits for parents to check out to use at home. In summary she felt the grant was very beneficial and well worth the reporting that was required to be completed in order to receive the funding. Joy Griffith agreed with the statements that Sherri made and emphasized that the nutrition piece is an excellent tool for MTCCChildDevelopmentCenter.
H.Committee Reports:
1. Audit Finance Committee – Caroline Rodier for Stephanie Goudreau
Action Item: Approval of LP Conflict of Interest List for FY2009-2010
Motion: To approve the FY2009-2010 LP Conflict List as recommended by the Audit Finance Committee.
Motion by: Tim Blenco
Second by: Rhonda McFadden
All in favor: The motion carries
Any opposed: None
2. Executive Committee – Phyllis Davis
Action Item: Approval of Budget Amendment I – the process of determining the budget figures for the proposal was explained to the board and the opportunity was given for questions.
Motion: To approve the recommendation of the Executive Committee for proposed Budget Amendment I, Column C, as presented.
The following members must conflict out: Chuck Aldridge, Alison Baldwin, Michelle Boyles, Joan Conway, Kris Edwards, Rebeccah Edwards, Peggy Freeman, Joy Griffith, Phillip Hardin, Rhonda McFadden, Jennifer Morgan, Sherri Owenby, and Ashley Wooten.
Motion by: Kristin Mart
Second by: Tim Blenco
All in favor: The motion carries
Any opposed: None
Statement from Phyllis Davis
“We understand the cuts to Smart Start this year may prevent adequate staffing or services to be provided according to your Smart Start contracts. Any service providers that will not be able to meet contract requirements are encouraged to contact Partnership staff immediately. Changes to contract attachment I (the Contract Activity Description) must be approved by our Board and the North Carolina Partnership for Children. Changes to contract attachment IV (the Full Activity Description) must be approved by our Board as well. Partnership staff will assist you with the contract amendment process.”
- Nominating Committee – Kristin Mart
Action Item:Approval of Board Member Resignation
Motion: To approve the resignation of Ed Bristol, Board Member at Large, effectively immediately.
The following members must conflict out: None
Motion by: Chuck Aldridge
Second by: Peggy Freeman
All in favor: The motion carries
Any opposed: None
Kristin announced that the Nominating Committee will meet on Tuesday, October 13th at 12:30 p.m. at the Partnership Office to discuss the three vacant board slots.
- Development & Public Information Committee- Joy Griffith
Action Item:Approval of Outreach Plan and Fall Fundraisers
Motion: To approve the FY2009-2010 Outreach Plan as recommended by the Development & Public Information Committee which includes the Bi-Lo Boosters plus and the Direct Mail Campaign as the fall fundraisers of the Partnership.
The following members must conflict out: None
Motion by: Kristin Mart
Second by: Joan Conway
All in favor: The motion carries
Any opposed: None
- Health Committee – Jennifer Morgan stated that dental funds are available through the Healthy Smiles for Preschoolers dental fund and asked board members to promote the availability of funds to potential recipients. Applications are available at the Partnership office and on the website.
I.Adjournment – Phyllis Davisannounced the next board meeting will be held on Wednesday, November 18th at 12:30 p.m. at Little Siena.
The meeting wasadjourned at 1:15 p.m.
Minutes Submitted by: ______Date:______
Becky Smith, Administrative Assistant
Minutes Approved by: ______Date:______
Phyllis Davis, Board Chair
Minutes Approved by the Board of Directors Date: ______
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