MINUTES OF CITY COMMISSION/CITY MANAGER WORKSHOP/ SPECIAL MEETING, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON MONDAY, MARCH 16, 2015 AT 5:05 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009

  1. CALL TO ORDER

Mayor Cooper called the Meeting to Order at 6:57 P.M.

  1. ROLL CALL

Commissioners Lazarow, London, Sanders, Vice Mayor Julian and Mayor Cooper, City Manager Miller, and Assistant City Attorney Whitfield – All Present.

  1. PLEDGE OF ALLEGIANCE
  1. PRESENTATIONS
  1. PLANNING AND ZONING BOARD 2013-2014 ANNUAL REPORT (PRESENTED BY: SHERYL NATELSON, CHAIRPERSON OF THE PLANNING AND ZONING BOARD)

Sheryl Natelson, Chairperson of the Planning and Zoning Board, presented the Planning and Zoning Board 2013-2014 Annual Report and answered questions posed by the City Commission.

Additionally, Ms. Natelson shared the Planning and Zoning Board did vote to request the City Commission amend or repeal the Ordinance which requires the Board to meet at 6:30 P.M. in order to allow the Board to set their own meeting time.

MOTIONBY VICE MAYOR JULIAN, TO BRING BACK AN ORDINANCE BEFORE THE CITY COMMISSION AUTHORIZING THE PLANNING AND ZONING BOARD TO ESTABLISH THEIR OWN MEETING TIME AND PLACE.

This Motion was Seconded by Mayor Cooper.

Mayor Cooper spoke in support of allowing each Board to set their own meeting times.

Commissioner London requested staff provide him the meeting minutes of the Planning and Zoning Board which reflect the meeting time request discussion and vote.

Answering a question posed by Commissioner London, City Attorney Whitfield stated it is not a requirement of the State to have the Planning and Zoning Advisory Board, however there has to be some type of Quasi-Judicial proceeding whenever you have a zoning matter. Nonetheless, the Planning and Zoning Advisory Board was established by the City’s code to have final authority on minor development application and act as an advisory committee on other major applications.

After further discussion by the City Commission, Mayor Cooper called the question.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY MAYOR COOPER, TO BRING BACK AN ORDINANCE BEFORE THE CITY COMMISSION AUTHORIZING THE PLANNING AND ZONING BOARD TO ESTABLISH THEIR OWN MEETING TIME AND PLACE. The Motion passed by a 5/0 Voice vote.

  1. PRESENTATION BY PFM MANAGEMENT, LLC, OF THE QUARTERLY INVESTMENT RESULTS FOR SUPRLUS FUNDS FOR THE QUARTER ENDED DECEMBER 31, 2014 (PRESENTED BY REPRESENTATIVES FROM PFM MANAGEMENT, LLC)

Richard Pengelly of PFM Management presented the quarterly investment results and answered questions posed by the Commission.

No action was taken by the City Commission on this item.

  1. PRESENTATION OF RESULTS OF THE GENERAL EMPLOYEES AND PROFESSIONAL/MANAGEMENT EMPLOYEES DEFINED BENEFIT PENSION PLANS FOR THE QUARTER ENDED DECEMBER 31, 2014, AND THE ANNUAL ACTUARIAL VALUATION REVIEW AS OF OCTOBER 1, 2014. (PRESENTED BY REPRESENTATIVES FROM PRINCIPAL FINANCIAL GROUP)

David Fee and David Stockless of Principal Financial Group presented pension plans investment results and actuary assumptions and answered questions posed by the City Commission.

Assistant Human Resources Director, Radu Dodea, provided information regarding General Employee and Professional/Management contributions, and answered questions posed by the City Commission.

After further discussion between the City Commission, Staff, and Representatives of Principal Financial Group no action was taken by the City Commission.

  1. PRESENTATION OF THE CITY OF HALLANDALE BEACH STRATEGIC PLAN FY14-FY16: BUSINESS PLAN QUARTERLY REPORT (OCTOBER 2014-DECEMBER 2014) (STAFF: DEPUTY CITY MANAGER)

Nydia Rafols, Deputy City Manager, provided a presentation of the quarterly report covering October 2014 through December 2014 of the FY2014-2016 City’s Strategic Plan and answered questions posed by the City Commission.

Commissioner London brought up concerns regarding hygienic wipes obstructing sewer systems and requested staff to research what other neighboring cities are doing regarding this issue .

Commissioner London suggested improved staff’s telephone etiquette.

Commissioner Lazarow requested staff include a Municode link on the City’s home webpage.

After further discussions by the City Commission and Staff no action was taken by the City Commission.

  1. PUBLIC PARTICIPATION- Items not on the Agenda (To be heard at 6:45 P.M.)

Chuck Kulin, 600 NW 14th Avenue, #220, Hallandale Beach, FL, appeared before the City Commission. Mr. Kulin spoke in reference to potential discrimination cases involving employees and suggested that any future requests for an investigation into an allegation be in writing.

Roger Skipper, 319 NW 14th Avenue, Hallandale Beach, FL, appeared before the City Commission. Mr. Skipper expressed his concerns regarding the relationship between minority businessesand the City of Hallandale Beach.

  1. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
  1. COMMISSIONER LAZAROW

Answering a question posed by Commissioner Lazarow, Director of Parks and Recreation, Cathie Schanz, stated Dog Dayzof Summer will commence on May 23, 2015 and thereafter be held the 2nd and 4th Saturdays throughout the summer from 6:00pm to 8:00pm at South City Beach.

Commissioner Lazarow raised concerns regarding lawsuits against local businesses alleging non-ADA compliance.

MOTIONBY COMMISSIONER LAZAROW FOR STAFF TO PREPARE AN AGENDA ITEM CONCERNING LAWSUITS FILED AGAINST LOCAL BUSINESSES DUE TO ALLEGED ADA VIOLATIONS.

The Motion was Seconded by Commissioner London.

After further discussion by the City Commission, Mayor Cooper called the Question.

MOTIONBY COMMISSIONER LAZAROW, SECONDED BY COMMISSIONER LONDON, FOR STAFF TO PREPARE AN AGENDA ITEM CONCERNING LAWSUITS FILED AGAINST LOCAL BUSINESSES DUE TO ALLEGED ADA VIOLATIONS. The Motion carried by a 4/1 Voice Vote. Mayor Cooper cast the dissenting vote.

  1. COMMISSIONER LONDON

Commissioner London requested staff look into City of Hollywood’s Cigarette Butt Litter Fine campaign.

MOTIONBY COMMISSIONER LONDONTO PREPARE A RESOLUTION SUPPORTING SOBER HOMES HOUSE BILL 21 AND SENATE BILL 326.

This Motion was Seconded by Commissioner Lazarow.

After further discussion by the City Commission, Mayor Cooper called the question.

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, TO PREPARE A RESOLUTION SUPPORTING SOBER HOMES HOUSE BILL 21 AND SENATE BILL 326. The Motion carried by a 5/0 Voice Vote.

Commissioner London requested a copy of the City’sTake Home Vehicle policy.

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, DIRECTING STAFF TO PREPARE A FUTURE AGENDA ITEM REGARDING HOTEL/CONDO DENSITY REQUIREMENTS AND CLASSIFICATION. The Motion carried by a 5/0 Voice Vote.

Answering a question posed by Commissioner London, City Attorney Whitfield provided clarification on the differences between workshop meetings and special meetings.

Commissioner London suggested his preference to hold workshop meetings instead of the special workshop meetings of the Commission in the future. Thereby utilizing workshop meetings to explore issues in debt while educating the Commission and public, while special meetings should be held for specific special item.

Mayor Cooper spoke in opposition to changing the current special workshop meetings of the Commission to workshop meetings.

After further discussion by the City Commission, there was no action taken regarding future meeting types.

Commissioner London shared members of the Marine Advisory Board approached him about the City Commission not reaching out to the Board on a past action item related to the reduction of fees for the marina.

Commissioner London suggested the Commission utilize the advisory boards more frequently.

Commissioner London requested staff to research the feasibility of implementing Parking Impact Fees.

  1. COMMISSIONER SANDERS

Commissioners Sanders had no communications.

  1. VICE MAYOR JULIAN

Vice Mayor Julian encouraged everyone to attend the 10th Annual Kiwanis’ Pasta Dinner on March 20, 2015.

Vice Mayor Julian raised concerns regarding public participation.

MOTION:BY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER LAZAROW, TO CHANGE THE ORDER OF BUSINESS BY ALLOWING PUBLIC PARTICIPATION TO TRANSPIRE IMMEDIATELY AFTER THE PLEDGE OF ALLEGIANCE. The Motion carried on a 5/0 Voice Vote.

Commissioner Sanders spoke on limiting the comments of the City Commission during public participation.

MOTION:BY COMMISSIONER SANDERS, TO ELIMINATE THE COMMISSIONERS’ RESPONSE DURING PUBLIC PARTICIPATION TO ALLOW THE CHAIR TO ANSWER THE QUESTIONS OR DEFER THE QUESTION THROUGH THE CHAIR TO THE CITY MANAGER FOR ANSWERS AND TO LIMIT ANY RESPONSE FROM A COMMISSIONER TO BE HEARD UNDER COMMISSION COMMUNICATIONS.

The Motion was Seconded by Vice Mayor Julian.

Commissioner London suggested limiting comments of the Commission immediately following public participation instead of during Commission Communications.

Commissioner Lazarow spoke in opposition of the Motion.

There being no further discussion, Mayor Cooper called the question.

MOTION:BY COMMISSIONER SANDERS, SECONDED BY VICE MAYOR JULIAN, TO ELIMINATE THE COMMISSIONERS’ RESPONSE DURING PUBLIC PARTICIPATION TO ALLOW THE CHAIR TO ANSWER THE QUESTIONS OR DEFER THE QUESTION THROUGH THE CHAIR TO THE CITY MANAGER FOR ANSWERS AND TO LIMIT ANY RESPONSE FROM A COMMISSIONER UNDER COMMISSION COMMUNICATIONS. Motion carried on a 4/1 Voice Vote. Commissioner Lazarow cast the dissenting vote.

E. MAYOR COOPER

Mayor Cooper communicated an HOA’s request to relocate the bus stop located in front of Imperial Towers.

Mayor Cooper shared a congratulation letter she received concerning the South Beach Parkopening. She also requested planting trees near the South Wall of La Mer.

Mayor Cooper requested that staff prepare an agenda item to discuss the provision of discounts/reduction of stormwater bills for residents negatively impacted by the 14th Avenue Drainage Project.

Consensus:

-To direct staff to prepare and agenda item to discuss the provision of discount/reduction of stormwater bills for residents negatively impacted by the 14th Avenue Drainage Project.

  1. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda

City Attorney Whitfield had no communications.

  1. CITY MANAGER COMMUNICATIONS - Items not on the Agenda

City Manager Miller had no communications.

  1. CITY BUSINESS

NONE

  1. ADJOURN

There being no further business before the City Commission,Mayor Cooper adjourned the Meeting at 9:56 P.M.

SUBMITTED BY:Mayor Joy F. Cooper

RECORDING SECRETARY:Mario Bataille, City Clerk

APPROVED BY COMMISSION:April 15, 2015

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March 16, 2015 – City Commission/City Manager Workshop Special Meeting