MINUTES OF THE REGULAR MEETING OF THE HALLANDALE BEACH CITY COMMISSION, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON WEDNESDAY, OCTOBER 16, 2013 AT 6:30 P.M., COMMISSION CHAMBERS, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FLORIDA 33009.
1. CALL TO ORDER
Mayor Cooper called the meeting to Order at 6:43 P.M.
2. ROLL CALL
Commissioners Julian, Lazarow and Sanders, Vice Mayor Lewy, Mayor Cooper, Acting City Manager Rafols and City Attorney Whitfield – All Present.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
There were no presentations.
5. PUBLIC PARTICIPATION - (To be heard at 6:45 P.M.)(Speakers must sign-in with the City Clerk)
Judith Selz, 717 Layne Blvd., Hallandale Beach, spoke in support of transparency in government and fiscal responsibility. Dr. Selz questioned whether or not the City Commission has approved relocation of the Austin Hepburn Center currently located at 750 NW 8th Avenue, Hallandale Beach. Additionally, Dr. Selz requested the City provide the following public records:
1. Copy of the page in the Request for Proposal outlining the desire to relocate the Austin Hepburn Center to the Dixie Hwy/Foster Road site.
2. Copy of the DVD recording of the meeting(s) when the idea of relocating the Austin Hepburn Center was publicly discussed.
Further, Dr. Selz asked the City Commission to clarify whether or not they have authorized the relocation of the Austin Hepburn Center, and if the potential impact of longer service hours was distributed to potential bidders. Finally, Dr. Selz questioned if the proposed building was a ‘mixed-use’ facility and if a feasibility study was conducted to assess the impacts of longer service hours and parking needs of the facility.
Mayor Cooper noted that the RFP related to redevelopment at the Dixie Highway/Foster Road site is currently under a Cone of Silence and cannot be discussed at this time.
At the request of Mayor Cooper, City Attorney Whitfield clarified that the City Commission is not the custodian of records and requests for public records should be directed to the City Clerk and/or appropriate City staff.
Vice Mayor Lewy and Commissioner Sanders confirmed that the City Commission has not approved the relocation of the Austin Hepburn Center.
Keith London, 613 Oleander Drive, Hallandale Beach, spoke concerning the Minutes of the October 3, 2013 meeting held by the Golden Isles Homeowner Association (GIHOA) outlining statements made by Golden Isles resident, Mayor Joy Cooper which indicated that the Village of Gulfstream has donated approximately ten (10) acres of land for drainage improvements and redevelopment of the Golden Isles Tennis Court. Additionally, Mr. London asked for clarification of these statements.
Responding to the public comment, Mayor Cooper noted that redevelopment plans have not been finalized; however, there are ongoing discussions with the Village at Gulfstream Park regarding master planning for the area, including drainage and redevelopment needs for the Golden Isles Tennis Center.
The City Commission discussed the Pedestrian Bike Lane/Sidewalk project proposed for the Golden Isles Safe Neighborhood District.
Answering questions posed by Mayor Cooper, Acting City Manager Rafols and Steven Parkinson, Director of Public Works, clarified that the Sidewalk Project will be going out for bid and staff expects to present recommendations to the City Commission January 2014.
6. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
A. COMMISSIONER JULIAN
Answering questions posed by Commissioner Julian, Charles Wu, Director of Development Services, suggested the City Commission withhold any discussion regarding the application submitted by the Village at Gulfstream for installation of Pegasus as the application will be considered during a Quasi-Judicial Hearing.
Answering questions posed by Commissioner Julian, Director Wu stated that an Agenda Item regarding the waiver of the double-permit fee penalty assessed to the Village at Gulfstream Park for work done without a permit will be presented for City Commission discussion on November 6, 2013.
B. COMMISSIONER LAZAROW
Commissioner Lazarow commended Leigh-Ann Dawes, Deputy City Clerk and Employee Spirit Week Committee Coordinator, and staff for the successful events held throughout Employee Spirit Week, held on October 7-11, 2013, and congratulated the Development Services Department for winning the 2013 Employee Spirit Week Award.
Commissioner Lazarow spoke regarding an Affordable Housing Workshop she attended on Tuesday, October 15, 2013 noting that it was very informational.
At the request of Commissioner Lazarow, Director Parkinson provided a status update regarding the repair of potholes and valves at various locations throughout Three Islands Blvd.
C. COMMISSIONER SANDERS
Commissioner Sanders commended Leigh-Ann Dawes, Deputy City Clerk and Employee Spirit Week Coordinator, and staff for the successful events held throughout Employee Spirit Week, held on October 7-11, 2013 and congratulated the Development Services department for winning the 2013 Employee Spirit Week Award.
D. VICE MAYOR LEWY
Answering questions posed by Vice Mayor Lewy, Acting City Manager Rafols noted that staff is completing research regarding the use of cop car and body camera systems, and will be bringing the Item back for discussion in January 2014.
At the request of Vice Mayor Lewy, Cathie Schanz, Director of Parks & Recreation, provided a status update regarding the repairs at the Golden Isles Tennis Center.
Vice Mayor Lewy suggested installation of a bus bench within the right-of-way located on the southside of the Municipal Complex (City Hall, across from the United States Postal Service). Additionally, he requested the timeline for approval of the City-wide bus shelter installation project.
Acting City Manager Rafols clarified that the right-of-way is not City-owned property, but rather is owned by the United States Postal Service. She noted that staff previously contacted the property owner who was not in agreement with the installation of a bus bench at that location.
The City Commission discussed installation of a bus bench within the right-of-way located at the southside of the City’s Municipal Complex (City Hall) and the possible liability assumed without receiving authorization from the United States Postal Service (property owner).
Vice Mayor Lewy suggested installation of the bus bench along the sidewalk.
Acting City Manager Rafols requested the City Commission allow staff to research the feasibility for installation of a bus bench at the southside of the City’s Municipal Complex (City Hall) and to bring back a report at the next meeting.
Consensus:
- To direct staff to research the feasibility for installation of a bus bench along the southside of the City’s Municipal Complex, and if possible, install a bus bench at an appropriate location within the vicinity/accessible to the bus stop, by the next City Commission meeting.
Answering questions posed by Vice Mayor Lewy, Deputy City Manager Rosemond stated an Agenda Item is forthcoming, which will outline the timeline and associated costs for the City-wide bus shelters and benches installation.
Answering questions posed by Vice Mayor Lewy drainage project for NE 14th Avenue, Director Parkinson stated that it is anticipated that construction will be completed by March 2014. Additionally, Director Parkinson provided clarification regarding the material being utilized for the pipes.
Vice Mayor Lewy stated that he has received numerous emails from property-owners at Parkview Towers Condominium who are concerned about the seawall repair. They have indicated that fast passing boats have caused impacts to the barges which have resulted in injuries to the workers, and recommended establishing a temporary “no-wake” zone. Additionally, Vice Mayor Lewy requested the City make every effort to mitigate impacts to residents during construction time.
Dwayne Flournoy, Police Chief, provided a status update regarding Vice Mayor Lewy’s previous request for timing of signalization and compliance with the Florida Department of Transportation (FDOT) requirements noting that the information was requested and will be provided once received.
Vice Mayor Lewy commended Leigh-Ann Dawes, Deputy City Clerk and Employee Spirit Week Coordinator, and staff for the successful events held throughout Employee Spirit Week, held on October 7-11, 2013 and congratulated the Development Services Department for winning the 2013 Employee Spirit Week Award.
E. MAYOR COOPER
At the request of Mayor Cooper, Director Parkinson provided a status update regarding the Investment Grade Audit of the City Facilities and Infrastructures noting that Siemens Industry, Inc. (contractor) is currently conducting the survey study and will provide recommendations once complete.
Answering questions posed by Mayor Cooper, Acting City Manager Rafols and Deputy City Manager Rosemond noted that due to changes in the City Commission’s meeting calendar, a City Commission/City Manager workshop will be scheduled to discuss the code enforcement concerns in the Northeast Quadrant of the City in January 2014.
The City Commission discussed changes to its meeting calendar for December 2014 and reached the following consensus.
Consensus:
- To schedule the City Commission/City Manager Workshop on December 16, 2013 at 6:05 P.M. or at the adjournment of the preceding HBCRA Board of Directors meeting.
Mayor Cooper provided an update regarding various discussions had at a recent meeting held by the Golden Isles Home Owners Association (GIHOA) on October 3, 2013, including property maintenance, drainage improvements and overall aesthetic improvements for the Golden Isles Safe Neighborhood District.
Mayor Cooper invited the public to attend the Hallandale Beach Historic Preservation Board’s First Annual Pumpkin Patch at the Curci House – 324 SW 2nd Avenue, Hallandale Beach, on Friday & Saturday, October 18-19, 2013 from 11:00 A.M. to 5:00 P.M.
7. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda
City Attorney Whitfield announced that the City has recently settled two (2) personal injury cases.
8. CITY MANAGER COMMUNICATIONS - Items not on the Agenda
Acting City Manager Rafols invited the public to attend the ‘Get Your Business Online Seminar’ to be held at the Community Cultural Center located 410 SE 3rd Street, Hallandale Beach on Friday, October 18th, 2013 at 9:00 A.M.
9. APPROVAL OF DRAFT MINUTES
A. OCTOBER 2, 2013 REGULAR CITY COMMISSION MEETING
MOTION BY VICE MAYOR LEWY, SECONDED BY COMMISSIONER JULIAN, TO APPROVE THE DRAFT MINUTES OF OCTOBER 2, 2013 REGULAR CITY COMMISSION MEETING. The Motion carried on a 5/0 Voice vote.
Vice Mayor Lewy requested to pull Items #10.F and #10.G. from the Consent Agenda.
10. CONSENT AGENDA
MOTION BY COMMISSIONER LAZAROW, SECONDED BY VICE MAYOR LEWY, TO APPROVE ITEMS #10.A, #10.B, #10.C, #10.D, #10.E. ON THE CONSENT AGENDA. The Motion carried on a 5/0 Voice vote.
A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND THE ANNUALLY BUDGETED FUNDS FOR TELECOMMUNICATION SERVICES FROM AT&T BUSINESS NETWORK (AT&T) FOR THE DURATION OF THE PREVIOUSLY APPROVED AND EXECUTED CONTRACT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PURCHASES IN THE APPLICABLE FISCAL YEARS; PROVIDING AN EFFECTIVE DATE.(STAFF: CHIEF INFORMATION OFFICER) (SEE BACKUP)
B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND AN AMOUNT NOT TO EXCEED NINETY ONE THOUSAND EIGHT HUNDRED SIXTY FOUR ($91,864.00) DOLLARS FOR HARDWARE MODULES, SOFTWARE LICENSES, MAINTENANCE, AND CONSULTING SERVICE FROM SUNGARD PUBLIC SECTOR AKA H.T.E., INC. PURSUANT TO AN EXISTING CONTRACT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE AS NEEDED; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CHIEF INCORMATION OFFICER) (SEE BACKUP)
C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES AND GSA CONTRACTS AS LISTED IN EXHIBIT "2" FOR THE CITY'S INFORMATION TECHNOLOGY HARDWARE, SOFTWARE, SERVICE AND MAINTENANCE PURCHASES FOR A TOTAL AMOUNT OF TWO HUNDRED NINETY THOUSAND ($290,000.00) DOLLARS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASES FOR FISCAL YEAR 2013 - 2014; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CHIEF INFORMATION OFFICER) (SEE BACKUP)
D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND THE AMOUNT OF FIFTY SEVEN THOUSAND ONE HUNDRED EIGHTY SIX ($57,186.00) DOLLARS TO PURCHASE TELECOMMUNICATION SERVICES, FROM SPRINT, INC., UTILIZING THE U.S. GENERAL SERVICE ADMINISTRATION CONTRACT #GS-35F-0329L; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PURCHASE FOR FY 2013-2014; PROVIDING AN EFFECTIVE DATE.(STAFF: CHIEF INFORMATION OFFICER) (SEE BACKUP)
E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW AN AGREEEMENT WITH AWARE DIGITAL FOR SUPPORT AND SERVICES OF CITY SECURITY CAMERA SYSTEM IN FY 2013-2014 IN AN AMOUNT OF FIFTY FIVE THOUSAND FOUR HUNDRED EIGHTY SIX DOLLARS AND EIGHTY TWO CENTS ($55,486.82), AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING AN EFFECTIVE DATE. (STAFF:CHIEF INFORMATION OFFICER) (SEE BACKUP)
F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE ANNUAL CONTRACT FOR SCHOOL CROSSING GUARD SERVICES FROM STAFFING CONNECTION/ACTION LABOR MANAGEMENT, LLC IN THE TOTAL AMOUNT OF ONE HUNDRED THIRTY THOUSAND ($130,000.00) DOLLARS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE RENEWAL FOR FISCAL YEAR 2013-2014; AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) (SEE BACKUP)
Vice Mayor Lewy explained his request to pull Item #10.F. for discussion since the contract has not been competitively bid since 2003. Additionally, Vice Mayor Lewy noted that he has submitted a Commissioner Request (CR) for a listing of all the piggy-back contracts that have been awarded since 10/15/10. .
Answering questions posed by Mayor Cooper, Chief Flournoy noted that it is customary for municipalities to piggy-back on existing contracts from other governmental entities for various types of service contracts as it is an efficient manner of doing business. Chief Flournoy also noted that staff has compared the proposed contracts with surrounding municipalities and that the terms are comparable.
The City Commission compared and discussed the hourly rates for School Crossing Guard Services for surrounding municipalities.
Answering questions posed by Commissioner Lazarow, Chief Flournoy explained the City has moved away from internal crossing guard positions due to the minimal hours involved. He further stated that it is challenging and costly to fill the positions which when vacant were being covered by the City’s Community Service Aides and Police Officers at a much higher hourly rate.