MINUTES OF REGULAR MEETING& CITY COMMISSION/CITY MANAGER WORKSHOP OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON WEDNESDAY, DECEMBER14, 2011 AT 6:00 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009

  1. CALL TO ORDER

Mayor Cooper called the Meeting to order at 6:10 P.M.

  1. ROLL CALL

Commissioners Lewy, London and Ross, Vice Mayor Sanders and Mayor Cooper, City Manager Antonio and City Attorney Whitfield – All Present.

  1. PLEDGE OF ALLEGIANCE
  1. PUBLIC PARTICIPATION - Items not on the Agenda (To be heard at 6:15 P.M.)

Quneea Gordon and Angela Hylor, Representatives, Delta Sigma Theta Sorority, Inc., South Broward Alumnae Chapter, spoke in regards to a Women’s Health Symposium being hosted by the organization and City of Hallandale Beachon March 10, 2012 from 10 a.m. to 3 p.m.at the Hallandale Beach Community Cultural Center to educate the South Florida female population on health and fitness, self improvement and other like topics. The Organization,as part of their Green Initiatives programs, presented the City Commission with African Violet plants said to detoxify the immediate environment.

Luciana Tiktin, 139 NE 1st Avenue, Hallandale Beach, spoke in support of establishing an Art District in the Northeast Quadrant of the City.

Jim Moyer, Representative, The Salvation Army, 1901 W. Broward Blvd., spoke in regards to donation efforts and requested the City Commission authorize the placement of clothing donation collection boxes at public sites around the City.

Robert Selz, 717 Layne Blvd., Hallandale Beach, spoke in regards to the development of vacant City-owned lots rather than being considered as part of the Parks Master Plan development. He further suggested using bonds as a means of financing these developments.

Maggie Ivanovski, 437 Golden Isles Drive, Hallandale Beach, spoke in regards to articles written by Mayor Cooper in the Hallandale Beach Area Chamber of Commerce advertising publication and questioned whether or not she was writing as herself or as a representative of the City and who was responsible for funding the articles.

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO ACCEPT SUPPLEMENTAL AGENDA ITEM NO. 1. The Motion carried on a 5/0 Voice vote.

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON, TO STRIKE AGENDA ITEMS #8.E. AND #8.F. FROM THE REGULAR CITY COMMISSION AGENDA. The Motion carried on a 5/0 Voice vote.

Consensus:

-Agenda Items being presented to the Community Redevelopment Agency (CRA) Board of Directors for consideration will no longer be listed on the Regular City Commission Agenda unless they specifically relate to both agencies.

  1. PRESENTATIONS
  1. Presentation of Certificates in Recognition of the 2011 Martin Luther King, Jr. Humanitarian Award Nominees

Marian McCann–Colliee, Director of Human Services, gave a presentation by listing the names and providing background information on the Organizations and Individuals that were nominated for the 2011 Martin Luther King, Jr. Humanitarian Award nominees.

The City Commission presented Certificates of Recognition to the 2011 Martin Luther King, Jr. Humanitarian Award Nominees.

  1. Recognition of William "Bill" Julian as the 2011 Martin Luther King, Jr. Humanitarian Award Recipient (Staff: Director of Human Services)

Marian McCann–Colliee, Director of Human Services, gave a presentation providing background information on the 2011 Martin Luther King, Jr. Humanitarian Award recipient.

The City Commission presented the Award to William “Bill” Julian, the 2011 Martin Luther King, Jr. Humanitarian Award Recipient.

Mayor Cooper moved to Supplemental Agenda Item No.1. Refer to Action taken under Agenda Item #8.H.

  1. CONSENT AGENDA

There were no Items listed on the Consent Agenda.

  1. PUBLIC HEARINGS (To be heard at 6:30 P.M.)

There were no Public Hearings.

  1. CITY BUSINESS
  1. Presentation by PFM Management, LLC for Quarterly Investment Results for Surplus Funds for the Quarter Ended September 30, 2011. (Staff: Director of Finance) (See Backup)

TO BE HEARD AT 6:30 P.M.

City Manager Antonio provided background information and turned the presentation over to staff and the consultant. Patty Ladolcetta, Director of Finance, andDavid Jang, CTP, Senior Management Consultant, PFM Asset Management, LLC, gave the presentation.

There was no further action taken under this Item.

  1. Presentation by Principal Financial Group of the Quarterly Results for the Quarter Ended September 30, 2011 of the General Employees and Professional/Management Employees Defined Benefit Pension Plans. (Staff: Director of Personnel/Labor Relations) (See Backup)

TO BE HEARD AT 6:45 P.M.

City Manager Antonio provided background information concerning the Item and turned the presentation to staff and the consultant. George Amiraian, Director of Personnel/Labor Relations, Radu Dodea, Assistant Director of Personnel/Labor Relations, Donald Huegerich, Senior Relations Manager of Principal Financial Group, and Steve Geadelmann, Investment Manager, Principal Financial Group, presented the report and answered questions posed by the City Commission.

There was no further action taken under this Item.

  1. Pursuant to Chapter 23, Section 23-108, Cooperative Purchasing, of the City of Hallandale Beach Code of Ordinances, Request Authorization for the Annual Purchase of Vehicles FY 2011-2012 Utilizing Florida Sheriff's Association, in the Amount of $696,797.00. (Staff: Director of Public Works, Utilities and Engineering)(See Backup)

City Manager Antonio provided background information on the Item and turned the presentation over to staff. Hector D. Castro, P.E., Director of Public Works/Utilities & Engineering, gave a presentation and answered questions posed by the City Commission.

MOTIONBY COMMISSIONER ROSS, SECONDED BY VICE MAYOR SANDERS, TO PURSUANT TO CHAPTER 23, SECTION 23-108, COOPERATIVE PURCHASING, OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES, AUTHORIZE THE ANNUAL PURCHASE OF VEHICLES FOR FY 2011-2012 UTILIZING FLORIDA SHERIFF’S ASSOCIATION IN THE AMOUNT OF $696,797.00; AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE ANY PURCHASE AGREEMENT AND/OR RELATED DOCUMENTS. The Motion carried on a 4/1 Voice vote (Commissioner London voted No).

  1. Pursuant to Article III Section 23 -108, Award of Contract, Consideration of Authorize an Extension to the Short Term Agreement with Sun Recycling, LLC, for the Disposal of Municipal Yard Waste, Bulk, Construction Demolition Debris, and Hurricane/Storm Generated Debris in Accordance with the Terms and Conditions of Said Agreement, as Amended. (Staff: Director of Public Works/Utilities & Engineering) (See Backup) CAD #018/10

City Manager Antonio provided background information on the Item and turned the presentation over to staff. Hector D. Castro, P.E., Director of Public Works/Utilities & Engineering, and John Chidsey, Assistant Director of Public Works, gave a presentation and answered questions posed by the City Commission.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON, TO AUTHORIZE,PURSUANT TO CHAPTER 23, SECTION 23-108 OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES, EXTENSION OF AN AGREEMENT TO DISPOSE OF MUNICIPAL YARD WASTE, BULK, CONSTRUCTION DEMOLITION DEBRIS, AND HURRICANE/STORM GENERATED DEBRIS FOR A PERIOD OF UP TO THREE (3) YEARS, SUBJECT TO AMENDED TERMS AND CONDITIONS, ANDTO AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS PURSUANT TO THIS EXTENSION.The Motion carried on a 5/0 Voice vote.

Director Castro noted that the City’s Sanitation Department would begin pick-up of

Christmas trees after January 3rd, 2012 through to the end of the month.

  1. Pursuant to Chapter 23, Section 23-107, of the City of Hallandale Beach Code of Ordinances, Request Authorization to Enter into a Professional Services Agreement with the Firm GrayRobinson, P.A. to Provide Legal Representation Services to the Hallandale Beach Community Redevelopment Agency (HBCRA) in An Amount Not-to-Exceed $70,000.00 (Staff: Director of Community Redevelopment Agency) (See Backup) CAD#019/02

TO BE HEARD IN CONJUNCTION WITH THE COMMUNITY REDEVELOPMENT AGENCY AGENDA ITEM #4.B.

TO BE HEARD AT 7:00 P.M.

This Item was pulled from the Regular City Commission Agenda.

Refer to Action taken under the Special Meeting of the CRA Board of Directors Agenda Item #4.B.

  1. Pursuant to Chapter 23, Section 23-107 (5), Unique Circumstances of the City of Hallandale Beach Code of Ordinances, Request the City Commission to Declare a Unique Circumstance and Authorize the Award of a Contract to the Palms Community Action Coalition in an Amount Not-to-Exceed $30,000 for Economic Development Outreach Services. (Staff: Director of Community Redevelopment Agency) (See Backup) CAD#010/11

TO BE HEARD IN CONJUNCTION WITH THE COMMUNITY REDEVELOPMENT AGENCY AGENDA ITEM #4.C.

This Item was pulled from the Regular City Commission Agenda.

Refer to Action taken under the Special Meeting of the CRA Board of Directors Agenda Item #4.C.

  1. A Resolution of the City of Hallandale Beach, Florida, Supporting Police Officer and Firefighter Pension Plan and Disability Presumption Reforms to Make the Plans Sustainable, Sound and Secure for Current and Future Police Officers and Firefighters. (Staff: Director of Personnel/Labor Relations) (See Backup) CAD#008/12

City Manager Antonio provided background information on the Item and turned the presentation over to staff.George Amiraian, Director of Personnel/Labor Relations, Radu Dodea, Assistant Director of Personnel/Labor Relations, gave a presentation and answered questions posed by the City Commission.

MOTION BY COMMISSIONER ROSS, SECONDED BY COMMISSIONER LEWY,TO ADOPT A RESOLUTION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING POLICE OFFICER AND FIREFIGHTER PENSION PLAN AND DISABILITY PRESUMPTION REFORMS TO MAKE THE PLANS SUSTAINABLE, SOUND AND SECURE FOR CURRENT AND FUTURE POLICE OFFICERS AND FIREFIGHTERS.The Motion carried on a 4/1 Roll Callvote as follows:

AYES:Commissioners London and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner Lewy

Mayor Cooper recessed the Regular City Commission Meeting at 7:55 P.M. and opened the

Special Meeting of the Community Redevelopment Agency Board of Directors. Refer to Action

taken under the Special Meeting of the CRA Board of Directors.

Mayor Cooper reconvened the Regular City Commission Meeting at 9:56 P.M.

SUPPLEMENTAL AGEND ITEM NO.1

  1. Discussion of Reconsideration for Funding for the Hallandale Symphonic POPS Orchestra, Inc., through the Community Grants Partnerships Program. (Staff: City Manager) (See Backup)

TO BE HEARD AT 7:15 P.M.

Mayor Cooper provided background information concerning the Item and turned the presentation over to staff and the applicant. City Manager Antonio gave a presentation and answered questions posed by the City Commission.

Hinda Smith, President, Hallandale Symphonic POPS Orchestra, Inc., gave a presentation outlining the necessity for financial assistance from the City. Furthermore, Ms. Smith read into the record a letter expressing the same from Armin Lovenvirth, Vice President, Hallandale Symphonic POPS, Inc.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS,TO APPROVE GRANT FUNDING FOR THE HALLANDALE SYMPHONIC POPS ORCHESTRA, INC., IN THE AMOUNT OF $25,000 DURING FY11/12.

After further discussion by the City Commission, Mayor Cooper called the Question.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS,TO APPROVE GRANT FUNDING FOR THE HALLANDALE SYMPHONIC POPS ORCHESTRA, INC., IN THE AMOUNT OF $25,000 DURING FY11/12. The Motion carried on a 5/0 Voice vote.

  1. COMMISSION PLANNING

The City Commission discussed upcoming events, activities and meetings.

  1. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
  1. COMMISSIONER LEWY

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON, TOREMOVESECTION #6.L. OF THE PROTOCOL MANUAL ENTITLED ‘ANNOUNCEMENT OF VOTE’AND SECTION #6.M. OF THE PROTOCOL MANUALENTITLED ‘USE OF COMMUNICATION DEVICES DURING COMMISSION MEETINGS.’

After discussion by the City Commission, Commissioner Lewy amended his Motion as follows:

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON,TO REMOVE SECTION #6.M. OF THE PROTOCOL MANUAL ENTITLED ‘ANNOUNCEMENT OF VOTE’.The Motion carried on a 5/0 Voice vote.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON, TO REMOVE SECTION #6.L. OF THE PROTOCOL MANUALENTITLED ‘USE OF COMMUNICATION DEVICES DURING COMMISSION MEETINGS.’ The Vote carried on a 4/1 Voice vote (Mayor Cooper voted No).

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER LONDON, TO INCLUDE LANGUAGE AT THE END OF SECTION 11.G. OF THE PROTOCOL MANUAL TO STATE THAT ANY MEMBER PRESENT AT THE MEETING BUT ABSENT FROM THE DAIS DURING A VOTE, UPON HIS/HER RETURN TO THE DAIS, WILL BE REQUIRED TO RECORD THEIR VOTE OR THE REASON FOR HIS/HER ABSTENTION AS NOTED ABOVE. The Motion carried on a 5/0 Voice vote.

NOTE: City Clerk to work with City Attorney’s Office to update the Protocol Manual accordingly.

Consensus:

-To direct staff to contact the property owners of the property located at the SE Corner of NW 8th Street, abutting BF James Park,to assist them become compliant with City Code.

MOTION BY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPOINT ANDREW MARKOFF TO THE COMMUNITY POLICE ADVISORY COMMITTEE. The Motion carried on a 5/0 Voice vote.

  1. COMMISSIONER LONDON

Consensus:

-To direct staff to research the costs associated with removing the Australian Pine trees in the Desoto Park area and to create and maintain small park area in an effort to preserve green open space.

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LEWY, TO APPOINT MARGARET “PEG”MCCOLGAN TO THE HUMAN SERVICES ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.

  1. COMMISSIONER ROSS

Commissioner Ross updated the City Commission on meetings and activities she has attended as a representative of the City.

  1. VICE MAYOR SANDERS

Commissioner London left the dais at 10:45 P.M.

MOTION BY VICE MAYOR SANDERS, SECONDED BY COMMISSIONER LEWY, TO APPOINT MELVIN WRIGHT TO THE AD HOC CEMETERY COMMITTEE. The Motion carried on a 4/0 Voice vote.

Commissioner London was absent from the dais during the vote.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO APPOINT GLORIA STONER TO THE ADHOC CEMETERY COMMITTEE. The Motion carried on a 4/0 Voice vote

Commissioner London was absent from the dais during the vote.

  1. MAYOR COOPER

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO EXTEND THE MEETING UNTIL 12:00 A.M. The Motion carried on a 4/0 Voice vote.

Commissioner London was absent from the dais during the vote.

Consensus:

-To direct staff to research the proposed escheated properties from Broward County to ensure they are being properly maintained and are developable.

-To direct the City Attorney to research the policy on voting authority of alternate Board Members and to encourage Alternate Board members to attend their Board and Committee meetings.

-To direct staff to bring an Agenda Item to request a Change Order for the Landscaping Project on A1A foradditionallandscaping services. The Item is to be brought back before the City Commission on January 4th 2012.

-To direct staff to coordinate the Celebration the City’s 85th Birthday with the Annual Relay for Life event.

  1. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda

City Attorney Whitfield had no communications.

  1. CITY MANAGER COMMUNICATIONS - Items not on the Agenda

City Manager Antonio had no communications.

  1. ADJOURN

There being no further business before the City Commission, Mayor Cooper adjourned the Meeting at 11:25 P.M.

RESPECTFULLY SUBMITTED,

______

Mayor

ATTEST:

______

City Clerk

RECORDING SECRETARY:Sheena D. James, City Clerk

APPROVED BY COMMISSION:January 4, 2012

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December 14, 2011