MINUTES OF REGULAR MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, HELD ON WEDNESDAY, AUGUST 7, 2013 AT 5:30 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009
- CALL TO ORDER
Mayor Cooper called the meeting to Order at 5:45PM
- ROLL CALL
Commissioners Julian, Lazarow, Sanders, Vice Mayor Lewy and Mayor Cooper, City Manager Miller and City Attorney Whitfield – All Present
Senator Eleanor Sobel, State Senator, District 33, The Florida Senate, and Christopher Lipscomb, Legislative Assistant, were also present at the meeting.
- PLEDGE OF ALLEGIANCE
- PERFORMANCE REVIEW OF EMPLOYEES HIRED BY THE CITY COMMISSION - CITY ATTORNEY AND CITY MANAGER
ITEM #4. WILL BE HEARD AT 5:30 P.M.
Mayor Cooper provided background information regarding the Item and noted that both self–evaluation summaries and numeric evaluations have been completed by City Attorney Whitfieldand City Manager Miller.
The City Commission conducted a performance evaluation of City Attorney Whitfield for the 2012-2013 year and discussed the variances in numeric rating between the City Commission’s and City Attorney’s personal self-evaluation.
Commissioner Sanders suggested discussing employee performance evaluations in a Workshop/Special Meeting forum.
The City Commission noted that they were very pleased with the City Attorney’s performance and spoke highly regarding her accomplishments over the past year; further, the City Commission offered the following recommendations:
Recommendations:
-To provide a detailed listing of all the job duties of both the existing and additional staffing as proposed for FY2013/2014.
-To place the Quarterly Litigation Reports on the City’s Website.
-To provide opportunities for staff to gain additional experience regarding City Commission proceedings in order to ensure staff is abreast of current issues,particularly during the absence of the City Attorney.
-To conduct in-house Ethics Training, Resident Training – City Government 101, to educate the general public regarding ethics and local government laws.
Answering questions posed by the City Commission, City Attorney Whitfield noted that as proposed during the July 30, 2013 Joint Budget Workshops/Special Meetings, a 5% salary increase for the City Attorney will be presented with the FY13/14 Budget for adoption.
There was consensus by the City Commission to provide a 5% salary increase to the City Attorney.
City Attorney Whitfield thanked the City Commission for their evaluation and answered questions posed by the City Commission.
The City Commission conducted a performance evaluation of City Manager Miller for the 2012-2013 year and discussed the variances in numeric rating between the City Commission’s and City Manager’s personal self-evaluation.
The City Commission noted that they were very pleased with the City Manager’s performance and spoke highly of her accomplishments over the past year.
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Answering questions posed by the City Commission, City Manager Miller provided an overview of some of the improvement initiatives that are currently underway.
The City Commission discussed a salary increase for the City Manager. Answering questions posed by the City Commission, City Manager Miller suggested a 5% increase similar to that proposed for staff Citywide. Additionally, City Manager Miller requested a split of 2.5% as a bonus and 2.5% in the form of a Cost of Living Adjustment (COLA) FOR FY 2013-2014.
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER SANDERS, TO AUTHORIZE A 5% INCREASE FOR THE CITY MANAGER. INCREASE IS TO BE DIVIDED ASFOLLOWS: 2.5% IN THE FORM OF A BONUS AND A 2.5% COST OF LIVING ADJUSTMENT EFFECTIVE OCTOBER 1st, 2013; AND TO DIRECT STAFF TO INCLUDE THIS REVISION AS A BUDGET NOTE FOR ADOPTION DURING THE FY 13/14 BUDGET PUBLIC HEARINGS.
After further discussion by the City Commission, Mayor Cooper called the Question.
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER SANDERS, TO AUTHORIZE A 5% INCREASE FOR THE CITY MANAGER.INCREASE IS TO BE DIVIDED AS FOLLOWS: 2.5% IN THE FORM OF A BONUS AND 2.5% COST OF LIVING ADJUSTMENT EFFECTIVE OCTOBER 1, 2013;AND TO DIRECT STAFF TO INCLUDE THIS REVISION AS A BUDGET NOTE FOR ADOPTION DURING THE FY 13/14 BUDGET PUBLIC HEARINGS. The Motion carried on a 5/0 Voice vote.
Senator Eleanor Sobel, State Senator, District 33, the Florida Senate, provided a
Legislative Update regarding the 2013 Legislative Session and answered questions posed by
The City Commission.
- PRESENTATION
- PRESENTATION REGARDING IMPROVEMENTS TO HALLANDALE BEACH TELEVISION (HBTV). (STAFF: CITY MANAGER/PUBLIC RELATIONS)
Peter Dobens, Public Relations Specialist, gave a comprehensive presentation regarding improvements to Hallandale Beach Television (HBTV),which is being upgraded to a Public, Educational, and Governmental Access (PEG) Channel, and will provide 4-5 hours of programming each day; further Mr. Dobens answered questions posed by the City Commission.
Mayor Cooper suggested staff investigate the legal parameters and Parental Release Forms required for broadcasting recordings which may include minors from community schools.
City Manager Miller noted that staff would work with the City Attorney and Community schools to ensure that Parental Release Forms include rights being given to the City for recorded/live programing.
The City Commission spoke in support of the proposed upgrades to HBTV and commended staff for their hard work.
There was no further Action taken regarding this Item.
- PUBLIC PARTICIPATION - (To be heard at 6:30 P.M.)(Speakers must sign-in with the City Clerk prior to the start of the Meeting.)
Jackie Cespedes, Representative, Police Athletic League (PAL), spoke in support ofPAL’s partnership with the City and the Broward County School Board,and praised them for completing improvements at the Hallandale Beach Adult Community Center (HACC) soccer fields. Further, Ms. Cepedes commended the City for its continued investments in athletic programs for youth.
Maggie Ivanovski, 437 Golden Isles Drive, Hallandale Beach, spoke concerning City Manager and City Commission relations noting that she did not believe it facilitated a Council-Manager form of government in accordance with the City’s Charter.
- COMMISSIONER COMMUNICATIONS - Items not on the Agenda
- COMMISSIONER JULIAN
Commissioner Julian announced that Dr. Joseph Amunategui,Hallandale Beach Business Owner and philanthropist was recognized as the 2013 State Police Athletic League (PAL) Volunteer of the Year and commended him for his involvement with the Community and the youth.
MOTIONBY COMMISSIONER JULIAN, SECONDED BY VICE MAYOR LEWY, TO APPOINT STEVE CARLO TO THE EDUCATION ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.
Commissioner Julian stated that based on the additional community events and activities being
Organized, and the plethora of information the City has to communicate to its residents on a
consistent basis, he would recommend the City Commission authorize and fund a full page
advertisement in the weekly publication of the South Florida SunTimes Newspaper rather than
twice per month.
The City Commission discussed Commissioner Julian’s recommendation and reached the
following consensus:
Consensus:
-To direct staff to research the possibility of increasing the City’s public relations/advertisement and/or publicity activities utilizing the South Florida SunTimes Newspaper; and to bring back as an Agenda Item for City Commission consideration. Agenda item is to discuss proposed additional activities as well as estimated costs not to exceed $50,000.
Commissioner Julianquestioned how staff selected the design for sidewalk
improvements in the Golden Isles Community indicating that the preference chosenby
Golden Isles residents during the Community Meeting was not being implemented.
City Manager Miller stated that staff researched the alternatives and made a recommendation to
the City Commission based on safety.
At the request of City Manager Miller, Steve Parkinson, Director of Public Works/Utilities &
Engineering, explainedthe importance of utilizing construction materials, such as cement, which
will provide a clearly defined color and texture change for the sidewalks, which is recommend
for the safety of both pedestrians and motorists.
City Manager Miller noted that no additional funds are requested for completion of the sidewalk
improvements project with the Golden Isles Neighborhood.
- COMMISSIONER LAZAROW
Commissioner Lazarow stated that she was contacted by a resident who recently purchased a Boat Slip at the City Marina and who is requesting a reduced rental rate seeing that there is no Wireless Internet Access (WIFI) available at the Marina. Commissioner Lazarow further asked staff to follow up with the resident.
Commissioner Lazarow commended staff for the success of the National Night Out held on August 6th, 2013 at the Village at Gulfstream Park. She further commented that some residents have approached her and stated that they preferred hosting the event at the Oreste Blake Johnson Park located in the Northwest Quadrant of the City.
Commissioner Lazarow suggested changing the public participation policy to allow speakers to
sign-in up prior to the item being heard rather than prior to the start of the meeting.
At the request of Vice Mayor Lewy, Commissioner Lazarow stated that she would bring the
recommendation back for discussion under Agenda Item #15.E.
Answering questions posed by Commissioner Lazarow, City Manager Miller stated that during
her absence (Maternity Leave), Deputy City Managers Nydia Rafols and Daniel Rosemond will
be responsible for the day-to-day operations of the City. In addition, City Manager Miller noted
that Deputy City Manager Rafols will be designated as Acting City Manager, and, in her absence, Deputy City Manager Rosemond will be designated as Acting City Manager.
MOTIONBY COMMISSIONER LAZAROW, SECONDED BY MAYOR COOPER, TO APPOINT NANCY DECELLE TO THE HISTORIC PRESERVATION ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.
Consensus:
-To direct staff to contact recent board and committee applicant,Mr. Alan Weiss, to find out if he is interested in serving on the Community Police Advisory Board; and if interested, to forward his application to the Police Chief for consideration.
- COMMISSIONER SANDERS
Answering questions posed by Commissioner Sanders, City Manager Miller stated that a White Paper has been prepared and distributed to the City Commission regarding the Renaming, Co-Designation of City Streets, Facilities and Buildings and the Hallandale Beach Distinguished Citizen of the Year Award Programs; further it is requested the City Commission review the information and provide any comments by August 21st, 2013 in preparation for the September 3rd, 2013 City Commission Meeting Agenda.
- VICE MAYOR LEWY
Based on recommendations made by Vice Mayor Lewy, the City Commission reached the following consensus:
-To direct staff to ensure that the City is included at the Website for the Human Rights Campaign for its efforts in equality and Domestic Partnerships.
-Further research, including feasibility of installation, recommended locations and additional quotes for wrapping traffic signal and electrical boxes. This is based on the model being utilized by the Downtown Development Authority of Fort Lauderdale.
-To ensure that the City’s Advisory Boards and Committees are provided with adequate training regarding Florida Sunshine Law regulations.
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER LAZAROW, TO APPOINT PATRICIA MATTSON TO THE AD HOC CEMETERY ADVISORY COMMITTEE. The Motion carried on a 5/0 Voice vote.
- MAYOR COOPER
Mayor Cooper suggested the City Attorney conduct periodic in-house Ethics Training prior to the City Commission/City Manager Workshop.
Mayor Cooper spoke regarding the Resilient Communities for America initiative and invited her colleagues to sign-on the petition.
Mayor Cooper announced a Google-sponsored competition offering free web-based services for local governments and business owners in the areas of website development and marketing.
Consensus:
-To direct staff to follow up and provide further information on theapplicabilityof “Google’s City Challenge” Program.
Mayor Cooper spoke concerning the 50th Anniversary of the Civil Rights Movements and suggested staff organize a celebration within the City to commemorate this important historical event. Further, Mayor Cooper suggested a proclamation be issued in recognition of the 50th Anniversary of the Vietnam War.
Consensus:
-To direct staff to schedule a celebration for the 50th Anniversary of the Civil Rights Movement.
-To direct staff to prepare a Proclamation in honor of the 50th Anniversary of the Civil Rights Movement and the Dr. Martin Luther King, Jr.’s infamous “I Have A Dream,” speech for presentation at the August 21, 2013 City Commission Meeting.
-To direct staff to prepare a Proclamation Commemorating the 50th Anniversary of the Vietnam War.
Mayor Cooper stated that as of October 1st, 2013 the Broward County Animal Care will no longer be responsible for the removal of deceased animals and asked staff to research options for dealing with this issue.
Consensus:
-To direct staff to provide an update regarding the City’s plan of action regarding responses to animal control/pick up and disposition of hurt/dead animals within the City.
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER LAZAROW, TO APPOINT TO SAMANTHA KLIENMAN, TO THE EDUCATION ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.
8. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda
At the request of the City Commission. City Attorney Whitfield advised that she will organize and conduct periodic30-60 minutes Ethics Training Sessions prior to the monthly City Commission/City Manager Workshops.
9. CITY MANAGER COMMUNICATIONS - Items not on the Agenda
City Manager Miller announced that a meeting will be held on August 15, 2013 at 6:00 P.M. with the Fashion Row Arts District merchants. City Manager Miller noted that the meeting’s intent is to update the Community on the project.
Mayor Cooper noted that she will be unable to attend the meeting and requested staff record the meeting proceedings and prepare Minutes of the Meeting.
Consensus:
-To direct staff to prepare and audio/visual recording of the meetingscheduled for August 15, 2013, at 6:00 P.M. with the Fashion Row Arts District merchants; and to prepare Minutes of the proceedings.
City Manager Miller briefed the City Commission on staff’s proposal to implement a Community Response Chalkboard at Sunrise Park, to gather community input regarding their vision on the parks redevelopment. She added that the response board will be installed for 45 days and will invite residents to share their ‘wish lists’ for the park. Staff will visit the site weekly to take pictures and notes of the written comments, and to ensure quality control. City Manager Miller noted that the cost for the program is minimal.
The City Commission discussed staff’s proposal.
Consensus:
-To approve staff’s recommendations and to include the City’s website/contact email address on the Response Chalkboard.
City Manager Miller invited the public to a “Coffee with the Crew” event on Tuesday, August20th, 2013 at 10:00 a.m. at the Joseph Scavo Park.
At the request of City Manager Miller, the City Commission discussed their meeting calendar for September 2013.
Consensus:
-To reschedule the September 4th, 2013 City Commission meeting to Tuesday, September 3rd, 2013 at 6:00 P.M. in recognition of the Rosh Hashanah Jewish Holiday.
10. APPROVAL OF DRAFT MINUTES
- JUNE 19, 2013 REGULAR CITY COMMISSION MEETING
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER LAZAROW, TO APPROVE THE DRAFT MINUTES OF THE JUNE 19, 2013 REGULAR CITY COMMISSION MEETING. The Motion carried on a 5/0 Voice vote.
11. CONSENT AGENDA
MOTIONBY VICE MAYOR LEWY, SECONDED BY COMMISSIONER LAZAROW TO APPROVE THE CONSENT AGENDA. The Motion carried on a 5/0 Voice vote.
A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER FOR THE MODIFICATIONS TO THE STORMWATER MANAGEMENT AREA PLANTING PLANS IN CONJUCTION WITH HALLANDALE BEACH BOULEVARD AND I-95 AESTHETIC IMPROVEMENT PROJECT, UTILIZING METRIC ENGINEERING, INC., FOR AN ADDITIONAL AMOUNT NOT TO EXCEED ELEVEN THOUSAND TWO HUNDRED AND FIFTY ($11,250.00) DOLLARS; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS/UTILITIES & ENGINEERING) (SEE BACKUP) BP#006/12
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER TO HAZEN AND SAWYER FOR CONTINUED PROFESSIONAL ENGINEERING SERVICES FOR AN INCREASED AMOUNT NOT-TO-EXCEED SEVENTY THOUSAND DOLLARS ($70,000.00); AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS,UTILITIES & ENGINEERING) (SEE BACKUP)
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER TO LANZO CONSTRUCTION COMPANY FOR ADDITONAL WORK REQUIRED FOR THE NORTHEAST (NE) QUADRANT DRAINAGE IMPROVEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED SEVEN HUNDRED SIXTY-EIGHT THOUSAND FIVE HUNDRED FIFTEEN ($768,515.00) DOLLARS; AUTHORIZING A CONTINGENCY AMOUNT OF THREE HUNDRED FIFTY-THOUSAND ($350,000.00) DOLLARS FOR ADDITIONAL UNFORESEEN COST ADJUSTMENTS THAT MAY BE REQUIRED; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS/UTILITIES & ENGINEERING) (SEE BACKUP) CAD# 038/06
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER TO CALVIN GIORDANO AND ASSOCIATES, INC., FOR ADDITONAL WORK REQUIRED FOR THE NORTHEAST (NE) QUADRANT DRAINAGE IMPROVEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED ONE HUNDRED SIXTY-THREE THOUSAND EIGHT HUNDRED FIFTY-FIVE ($163,855.00) DOLLARS; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS/UTILITIES & ENGINEERING) (SEE BACKUP) CAD# 038/06
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THOSE EXPENDITURES IN EXCESS OF FIFTY THOUSAND ($50,000) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXPEND AN ADDITIONAL AMOUNT OF TWO THOUSAND FIVE HUNDRED ($2,500) DOLLARS FOR THE PURCHASE OF TONER SUPPLIES FROM STATE OF FLORIDA CONTRACT #600-000-11-1 AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE FOR THE REMAINDER OF FISCAL YEAR 2012-2013; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) (SEE BACKUP)
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THOSE EXPENDITURES IN EXCESS OF FIFTY THOUSAND ($50,000) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXPEND AN ADDITIONAL AMOUNT OF TWO THOUSAND ($2,000) DOLLARS FOR THE PURCHASE OF SUPPLIES FROM THE HOME DEPOT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE FOR THE REMAINDER OF FISCAL YEAR 2012-2013; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) (SEE BACKUP)
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PROPERTYROOM.COM TO PROVIDE SURPLUS AUCTION SERVICES; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) (SEE BACKUP)
- A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE ADDENDUM TO EMS COUNTY GRANT FUNDING AGREEMENT FOR THE PURCHASE OF PEDIATRIC TREATMENT KITS BETWEEN THE CITY OF HALLANDALE BEACH AND BROWARD COUNTY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: FIRE CHIEF) (SEE BACKUP)
12. ORDINANCES ON FIRST READING