May 12th, 2014 Newbury Municipal Council1
MINUTES
NEWBURY MUNICIPAL COUNCIL
Monday, May 12th, 2014
6:00 p.m.
MEMBERS PRESENT:Reeve Diane Brewer, Councillors, Amos Fennell,Kelly Moore, Chris Degraw and Marie Falk
MEMBERS ABSENT:
OTHERS PRESENT:Todd Stepanuik, MHA CAO
Ken Williams, MHA Board Chair
Newbury residents, Michelle Wight and Michael Deyle
STAFF PRESENT:Betty D. Gordon, Clerk-Treasurer
STAFF ABSENT:
CALL TO ORDER
Reeve Diane Brewer called the meeting to order at 6:00 p.m.
- DECLARATION OF PECUNIARY INTEREST:
Kelly Moore declared a pecuniary interest in item # 29.7 and Amos Fennell in #6.6.
- DELEGATIONS:
(a)6:00 p.m. Todd Stepanuik, MHA CAO and Ken Williams MHA Board Chair
Todd and Ken provided a presentation on the activities of the Middlesex Hospital Alliance which includes the Strathroy Hospital and the Four Counties Health Services.
6:30 p.m.Michelle Wight and Michael Deyle asked to speak to Council about an incident that occurred in the Municipal Services Office on Friday, May 9th.
Moved By:Kelly MooreSeconded By:Amos Fennell
“THAT Council go in camera to discuss personal matters about an identifiable municipal employee.”
Carried
Moved By:Kelly MooreSeconded By:Amos Fennell
“THAT Council rise from the in-camera meeting.”
Carried
Moved By:Kelly MooreSeconded By:Marie Falk
“THAT the municipal employee be asked to meet with Council on Wednesday May 14th at 5:00 p.m.
Carried
(b)6:30 p.m.Water
WATER:
- Tri-County Management Agreementand rate increase notice.(cc. Council)
Moved By:Chris Degraw Seconded By:Marie Falk
“THAT the Tri-County Management Committee be notified that the Council of the Village of Newbury accepts the management agreement.”
Carried
- Water Meter Repairs list– Kelly advised that there are no outstanding meter repairs.
- DWQMS – internal audit. Cindy Sigurdson from OCWA conducted an internal audit on Newbury’s DWQMS on Tuesday, April 29th, therefore Sai Global has advised this office that the 2 non-conformances have been closed.
- SWM/Newbury water agreementand rate increase notice and comments regarding Council’s concerns with the agreement. (previously cc. to Council)
Council is waiting for an explanation from Southwest Middlesex on how they justify the rate increase.
- Rate increase Notice to Newbury water consumers.
Moved By:Kelly Moore Seconded By:Chris Degraw
“THAT Newbury’s water rate be increased by $0.15 to offset the $0.06 increase from Southwest Middlesex and the $0.07 increase from the Tri County Management Committee and that Newbury’s flat rate of 14 c.m. be raised to $23.80.”
Carried
- SWM customer Water Connection permit and agreement to be signed by the Reeve.
The Reeve signed the connection permit and agreement for the SWM water customer.
- Chatham-Kent Corix Water Services Company and Newbury amended agreement to state that the backup Overall Responsible Operator will also be the Operator in Charge when required by the Village. This document needs to be signed.
The Reeve signed the agreement with Chatham-Kent Corix regarding the backup Overall Responsible Operator also acting as the Operator in Charge when Newbury’s Water Operator is unavailable.
(c)SEWER:
(d)DRAINAGE:
- Spriet Associates proposal for drainage problem on York St. and Mike Noe’s comments. (cc. Council)
Moved By:Kelly Moore Seconded By:Marie Falk
“THAT Council advise Spriet Associates that Council agrees with Mike Noe, Newbury’s Drainage Superintendent and that Spriet continues with tthe original proposal.”
Carried
Council agreed with Kelly that Gary Fields be sent a thank you letter for allowing his neighours to drain into his catch basin for the past few weeks.
- Robinson Dr. repair close to the corner of Hagerty and Henry. (cc, Council)
Kelly advised Council that this repair was completed by Russ Patton.
(e)7:00 p.m.Fire Chief Chad Trethewey was absent.
-Monthly training records.
-inventory list with expiry dates.
-burning by-law. Chad advised Council that he is not going to pursue a burning by-law at this time.
-surplus equipment list.
-Pump quote for repair.
-The 1988 Mack Pumper was sold. The municipality received an insurance credit of $1,250.
3.COUNCIL MINUTES:
Council minutes of the regular Council meeting held onApril 17th, 2014.
Moved By:Kelly MooreSeconded By:Chris Degraw
“THAT the minutes from the regular Council meeting held April 17th, 2014,be accepted as presented.”
Carried
4.BUSINESS ARISING FROM THE MINUTES:
- The Clerk received two quotes on a skateboard park and also Ryan Corr brought in several signatures indicating that the majority of Newbury residents would like a skateboard park.
Council directed the clerk to apply for a grant.
5.CORRESPONDENCE:
INFORMATION ITEM
1.Council has been invited to the Warden’s Charity Golf Tournament on Wednesday, June 18th.
2.Letter from the Beer Store regarding the expanded liquor sales. (cc. Council)
3.Municipal World Magazine – May 2014.
4.The Cement Association of Canada expressing its concern over the change in the Ontario Building Code to permit the construction of six-story wood frame buildings.
5.The Ministry of Citizenship and Immigration advising that nominations can be received until July 17th for the Ontario Medal for Good Citizenship.
6.ACTION REQUIRED ITEMS:
- Elicia Stalker of the Faith Pentecostal Assembly church is asking for donations for her 3 km. run which will help raise money to install a wheelchair accessible entrance to the basement of the church. (c.c. Council)
Moved By:Amos Fennell Seconded By:Chris Degraw
“THAT this item be noted and filed.”
Carried
- Dave Anderson of Four Roads Management Services Inc. has provided a final draft of the Village’s Asset Management Plan for Council’s approval. (emailed to Council)
Moved By:Kelly Moore Seconded By:Amos Fennell
“THAT Council accept the draft Asset Management Plan”
Carried
- AMO has provided two copies of the Municipal Funding Agreement for the Transfer of the Federal Gas Tax Funds that require signatures.
Moved By:Chris Degraw Seconded By:Amos Fennell
“THAT the Municipal Funding Agreement for the Transfer of the Federal Gas Tax Funds be signed by the Reeve and Clerk.”
Carried
- Policy review of renting the park pavilion – It has been asked of Council if the rental fee could be returned if the event was rained out. Copy of the policy is enclosed.
Moved By:Kelly MooreSeconded By:Chris Degraw
“THAT no refunds for renting the park be given for any reason.”
Carried
- Proposal from Bill Jackson to paint the front office and foyer. (cc Council)
This item was tabled until Council has had a chance to look at the front office and foyer.
- Fennell Woodlands would like to rent the village's property fronting on Concession Drive for the purpose of cropping it for the year 2014. They offer the sum of $250. plus HST, to be paid upon acceptance of our offer, and ask that should the property be sold before being able to harvest the planted crop that their $250.00 be refunded.
Moved By:Kelly Moore Seconded By:Chris Degraw
“THAT Council accept the offer from Fennell Woodlands Inc. for $250 for farming the Village’s property that fronts Concession Drive.”
Carried
- Draft 2014 budget for Council’s review (cc. Council) and 2013 Actuals previously cc. to Council.
Council reviewed 1 draft budget and will discuss again on May 14th.
7.FINANCIAL STATEMENT:
Moved By:Chris Degraw Seconded By:Kelly Moore
“THAT the financial statements be accepted as presented.”
Carried
8.ACCOUNTS:
Moved By:Chris Degraw Seconded By:Marie Falk
“THAT the accountsthat total $38,448.59 beaccepted as presented and paid in full.”
Carried
9. (a) NEW & UNFINISHED BUSINESS:
9. (b)OTHER BUSINESS:
- Each Council member was given the opportunity to bring new business to the table.
Kelly asked that the Clerk confirm with the CBO whether or not a new house that was being built also had a demolition permit to remove the old one.
Kelly also asked if there was any policy for Union Gas to notify municipalities when they were going to shut off someone’s gas service so that water could also be shut off which would avoid frost plates and plumbing from freezing and breaking.
- By-law 108-14, being a by-law to confirm proceedings of the Council of the Village of Newbury.
Moved By:Chris Degraw Seconded By:Amos Fennell
“THAT By-law 108-14, being a by-law to confirm proceedings of the Council of the Village of Newbury is given first and second reading this 12thdayofMay, 2014.”
Carried
Moved By:Chris Degraw Seconded By: Marie Falk
“THAT By-law 108-14 be given third reading, taken as read, properly signed and sealed, and numbered 108-14, this 12thday ofMay, 2014.”
Carried
10.ADJOURNMENT:
Moved By:Kelly Moore Seconded By: Amos Fennell
“THAT the meeting be adjourned.”
Carried
The meeting adjourned at 9:50 p.m.
Upcoming Meetings (unless re-scheduled)
Regular Council on Monday, June 9th, 2014.
REEVE DIANE BREWER
CLERK-TREASURER BETTY D. GORDON